SOW_FAC_Office_Furniture_Upgrade.pdf

SENSITIVE BUT UNCLASSIFIED

STATEMENT OF WORK

Upgrade of Facilities Section of the

U.S. Embassy in Stockholm, Sweden

Ref: 19SW8025Q0007

GENERAL INFORMATION

The United States Embassy, Stockholm Sweden; Facilities Office requires the upgrading and modernizing of its outdated office furniture, to improve office ergonomics and layout.

PROJECT REQUIREMENTS

The Contractor shall perform the work as described and provide materials in this Statement of Work (SOW).

GENERAL REQUIREMENTS

The contractor shall provide the labor and materials for all works as outlined in this SOW.

1. It is the responsibility of the Contractor to perform all work according to the manufacturer’s recommendations.

2. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide qualified personnel with the appropriate tools, and safety equipment. The Contractor shall provide all the necessary materials and supplies.

3. SAFETY & SPECIAL INSTRUCTIONS:

(a) Use appropriate personal protective equipment (PPE) when performing work.

(b) Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

(c) Follow site safety procedures.

(d) Schedule work with operating personnel and affected offices (security).

(e) Follow approved lockout/tag out procedures.

(f) If applicable review and follow the manufacturer’s instructions.

(g) Remove lockout/tag out in accordance with appropriate procedures.

(h) Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

SCOPE OF WORK

Under this contract the contractor shall provide following:

1. Upgraded Furniture shall be identical in look and functionality to newly installed office furniture already at post,: See Reference A and B.

2. Vendor to install all items according to layout plan with 4 to 6 weeks of Order: Reference C for layout.

3. Vendor to provide all items to be installed and all items provided should have a minimum of 2 years warranty.

4. All electrical items installed should meet local electrical standards.

5. Instruction manuals for installed items should be in the English and Swedish languages.

6. Vendor should hold ISO certificate according to Quality – 9001, Environment – 14001 and Health and Security – 45001 which ensure standardized processes and healthy working conditions

7. The vendor shall address in its plan to obtain all commercial licenses and permits required by local law. If offeror already possesses the locally required licenses and permits, a copy shall be provided.

8. Vendor shall obey all local Labor Laws.

9. All electrical, plumbing, and other relevant installations and construction work need to follow all local standards and requirements.

10. Vendor must provide safe passage to staff if access to work area is required.

11. Vendor is responsible for all damages done.

12. Vendor is responsible of removal and disposal all generated waste.

13. Vendor is responsible for final measurement and installation plan.

DELIVERABLES

The contractor shall provide following deliverables:

Description Delivery Date Deliver to

Technical specifications from SoW point 1-13

22nd December 2024 Stkgsocontracts@state.gov

List of furniture description 22nd December 2024 Stkgsocontracts@state.gov

Attachment C with pricing 22nd December 2024 Stkgsocontracts@state.gov

Furniture Delivery Plan 22nd December 2024 Stkgsocontracts@state.gov

Final layout plan 22nd December 2024 Stkgsocontracts@state.gov

Workplan with dates and type of work being performed on each date

10 days after contract award

COR

Safety plan 10 days after contract award

COR

Certificate of Insurance 10 days after contract award

CO

Proposed model for the new unit

10 days after contract award

CO

Visitor Access Request, names, SSNs, tools, and vehicle info

10 days before scheduled starting day

CO

Invoice After completion of the work faktura.usaemb@state.gov

LIST OF ITEMS:

ITEM Type/Colour QTY Desk with legs and power supply 700x1200 Grey Oak/Mongori 7 Cable Tray in black Black 7 Desk top USB and power outlet Power Dot 7 Desk privacy screen Back 1200X800 light blue 7 Desk privacy screen side 700x800 light blue 28 Desk Privacy screen fasteners black 21 Office closet package with doors foot soft close hinges and black a handles 1000X400X1170 Dark Grey 3

Office closet package with No doors 1000X400X1170

Dark Grey 1 mailto:faktura.usaemb@state.gov

Office Chairs 1:1 Aeron Re-Mastered - STD Height -

Vinyl 9

Grey oak meeting table with black legs750x180

Grey Oak 1

Meeting table chair Polypropene Black/Black 6

Reference A Office Desk:

Reference A Desk Cable Tray:

Reference A Office Chair:

Reference A Desk Outlet

Reference B Closet Color Reference:

Reference C Office Layout: Meeting table chair

FAR 52.211-6 Brand Name or Equal

Color Guide