SOW_ESTs Inspection_.pdf

UNITED STATES DEPARTMENT OF AGRICULTURE (USDA)

BELTSVILLE AGRICULTURAL RESEARCH CENTER (BARC)

FACILITIES SERVICE

UTILITIES MANAGEMENT UNIT

BUILDING 426A, BARC-EAST

10300 BALTIMORE AVENUE

BELTSVILLE, MARYLAND 20705-2350

STATEMENT OF WORK

BARC Water System Elevated Storage Tanks Inspection

To conduct a comprehensive inspection, condition assessment and evaluation of the BARC water system elevated storage tanks (towers). The condition assessment and evaluation shall include safety, structural, coatings condition of the tanks for reliable continuous operations.

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

STATEMENT OF WORK

1. GENERAL

1.1. PROJECT LOCATION:

Beltsville Agricultural Research Center (BARC), Beltsville, Maryland.

1.2. PROJECT NUMBER:

RFQ12305B23Q0234

1.3. BACKGROUND

USDA, BARC owns and operates water and wastewater utilities including 8 ground water wells, a raw water network, a water treatment plant, a water distribution system, a collection system and two wastewater treatment plants. BARC’s water distribution system includes three (3) Elevated Storage Tanks (ESTs) which are located to service the Eastside of the BARC’s campus.

1.4. OVERVIEW AND PURPOSE OF STATEMENT OF WORK:

The objective of this project is to provide a complete and comprehensive inspection, condition assessment and evaluation of three ESTs. The condition assessment and evaluation shall include safety, structural, and coatings condition of the tanks for reliable continuous operations.

2. ADMINISTRATIVE

2.1. SECURITY

All employees of general contractor and subcontractors shall comply with ARS security management program, obtain permission of the ARS Location Manager, be identified by project and employer by always wearing contractor-issued identification badges on ARS property, and restricted from unauthorized access.

2.2. SAFETY/OSHA CERTIFICATION

A. Prior to commencing work, the general contractor shall provide proof that an OSHA identified “competent person” (CP) (29 CFR 1926.32(f) will maintain a presence at the work site whenever the general or subcontractors are present.

"Competent person" means one who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

B. The BARC facilities identified above and the work to be performed under this contract includes activities that will require certain safety measures (confined space, trip and fall hazard, high elevations fall hazards, chemical hazard, working around water bodies …etc.), the contractor is required to have OSHA Certified personnel enter such facilities or perform such activities.

C. Certification and Training:

1. The lead person for the onsite team of the general contractor or subcontractors shall have the required OSHA training and certifications for performing such activities.

3. SCOPE OF WORK:

3.1. PROJECT MANAGEMENT

The selected firm shall provide full management services for the project to ensure proper progress and documentation of all project phases and elements, these services shall include but are not limited to:

3.1.1. Prepare for, lead, and document project kickoff and progress meetings.

3.1.2. Develop, maintain, and update a Project Work Plan (PMP) to include major project management area plans including scope & change management plan, cost management plan, schedule and time management plan, communications plan, staffing and resources plan, risk management plan, and quality management plan.

3.1.3. Prepare for, lead, and document meetings with USDA BARC’s Utility Team, and the regulatory agencies as appropriate and required.

3.1.4. Manage communication to ensure appropriate delivery of project elements, scope and deliverables.

3.1.5. Develop, maintain, and update project schedule.

3.1.6. Provide project invoicing and reporting as required.

3.2. ELEVATED STORAGE TANKS INSPECATION AND CONDITION

ASSESSMENT

3.2.1. All three tanks shall be inspected and assessed to determine and provide the following:

3.2.1.1. Description, materials of construction, size, and measurements.

3.2.1.2. Elevations.

3.2.1.3. Description of tank components and their condition (inlet level, outlet level, roof, entry ways, … etc.).

3.2.1.4. Structural integrity.

3.2.1.5. Interior and exterior coatings condition.

3.2.1.6. Area of tanks with potential for leaks and proposed mitigation measures.

3.2.1.7. Tanks level instrumentation type and condition.

3.2.2. BARC Elevated Storage Tanks:

3.2.2.1. Tank 1 known condition:

• Not known if operational or not and whether full or empty.

Tank 1

3.2.2.2. Tank 2

• Was repainted 5 to 7 years ago but wasn’t put back in service.

• Not known if it has any water, but if any it can be drained as the tank is out of service.

Tank 2

3.2.2.3. Tank 3

• Tank operational and full of water. Must be inspected while operational.

• Tank is leaking from the bottom (mist)

Tank 3

3.2.4. Inspection and Condition Assessment Methodology

The selected contractor/engineer can use any of the widely known inspection methods.

These methods include in person inspections, remotely operated vehicles (ROVs), utilizing small size boats or rafts, drones for the exterior, … etc.

3.3. CONDITION ASSESSMENT REPORTS

A condition assessment report shall be provided for each tank providing details of the tank, its inspection methodology, condition and recommendations. As a minimum each report shall include:

3.3.1. Tank description, size, measurements, material and method of construction, elevation, access, components and any other important information. The tank description shall include the expected service life of the tank without any improvements.

3.3.2. Detailed structural condition assessment including structural members, tank shell, potential for leaks, ladders and access points.

3.3.3. Detailed assessment of tank interior and exterior coatings condition.

3.3.4. Detailed assessment of tank components condition.

3.3.5. Detailed assessment of tank instrumentation condition.

3.3.6. Recommendations detailing the required improvements and their quantitative effect on extending the service life of the tank. If immediate improvements are not required, the report shall recommend the period after which improvements are required.

3.3.7. A detailed cost estimate for the recommended improvements.

3.4. TANK 2 DISINFECTION TO PUT BACK IN SERVICE

As noted above, Tank 2 was improved and painted 5 to 7 years back and was never put back in service after the improvements. The selected contractor/engineer shall develop and execute a disinfection plan for this tank to be put back in service. The disinfection operation shall include:

3.4.1. The use of approved National Sanitation Foundation (NSF) compliant disinfectant conventionally used for disinfecting tanks of this type and size.

3.4.2. Testing of the tank water quality till complete sanitization is achieved to drinking water standards.

3.5. OPTION I – TANK LEVEL INSTRUMENTATION REPAIR AND

RAPLACEMENT

Currently, only tank 3 provides dependable tank level readings transmitted to the BARC Water System SCADA network. Immediately after the inspection of each tank, the contractor/engineer shall provide BARC personnel with their assessment of the level instruments condition with a recommendation for repair or replacement. The BARC team can then exercise this option to procure and install the recommended level instrumentations at these tanks.

3.6 ESTIMATED PERIOD OF PERFORMANCE (PoP)

25 September 2023 – 31 December 2023

3.7 EVALUATION FACTORS

The award will be made on the basis of Lowest Price Technically Acceptable (LPTA).

"LPTA" means, the expected outcome of the acquisition, that results from the selection of the lowest evaluated price (evaluated as total cost of all line items) is a technically acceptable quotation, that fully meets all specifications listed. Only the lowest priced quote will be evaluated for technical acceptability (based on the specifications). The next lowest offer will only be evaluated if the aforementioned quote is not found technically acceptable (and so on). Only one award will be made under this solicitation based on availability of funding.

In order to be considered for award OFFERORS SHALL SUBMIT THE FOLLOWING:

Quotes will be evaluated for merit and the ability to satisfy the objectives of the acquisition based on the evaluation criteria, factors, and sub-factors listed herein. The Government will award the contract to the responsive, responsible offeror whose proposal provides the lowest price based upon meeting a Go/No-Go on technical acceptability evaluation criteria as follows:

Factor 1 -- Price

Factor 2 -- Prime company standing. To demonstrate prime company standing, please provide the following:

1. Years company have been in service (must be at least 5 years in service).

2. Years of experience with government contracts (at least 3 years).

3. Capabilities and experience to deliver project/services of this value.

Factor 3 -- Experience: for work completed by the prime and/or subcontractor,

1. Provide a list of at least Five (5) projects within the last five (5) years of similar size, scope, function, and complexity to the subject project.

2. Government/Education/Research Facility experience is preferred but not required.

Provide the information specified below for each project listed.

• Title and brief description of contract

• Location

• Owner/Client

• Contract period of performance

• Name and Phone # of Contracting Officer/Owners Representative

Factor 4 -- Key Personnel Experience

Provide resumes for key personnel that will be performing the key work items described in the scope above. The resumes must clearly show required OSHA Training; experience in assessing elevated water tanks; and experience in performing disinfection of water tanks.

For each key personnel provide the following information as a minimum:

1. Number of years with the company

2. Number of years’ experience (must have at least 7 years’ experience)

3. Work performed on prior similar projects (must have at least 5 past similar project)

4. Role on the project.