SOW ERGO Services-9-24.pdf

DRAFT

STATEMENT OF WORK

On-Site Ergonomic Consultation and Training

Defense Finance and Accounting Service (DFAS)

Columbus (CO)

1.0 INTRODUCTION: The purpose of this contract is to provide comprehensive on-site ergonomic consultation, including program development, training and education, workstation evaluations and other job hazard analysis for approximately 2,500 employees.

2.0 SCOPE OF WORK: The contractor shall provide all labor, tools, materials supervision, and other items necessary to perform all services identified herein.

2.1 PLACE OF PERFORMANCE: The Defense Finance and Accounting Service (DFAS-CO), 3990 East Broad Street, Columbus, Ohio, 43213-1152. Occupied spaces, building 21 and 11, section 9.

3.0 GENERAL REQUIREMENTS:

3.1 On-Site Ergonomic Consultation and General Occupational Safety and Health Services to DFAS-CO one day (8 hours) per week basis for a total of fifty-two (52) weeks. Further hours of service can be accommodated by a modification as appropriate.

3.2 General Occupational Safety and Health Services include an array of comprehensive services and support in occupational health, medical, clinical, industrial hygiene, organizational development, fitness, and other disciplines.

3.2.1 Administrative, collection, and analysis of an initial Workstation Evaluation, an employee interview, observation of employee’s work practices, workstation modifications (adjusting chairs, keyboards, illumination, temperatures, etc.) and providing limited individual ergonomic training as indicated.

3.2.2 A written report delineating the findings and recommendations in a problem.

oriented format. This includes the identification of all significant problems, the contribution factors to those problems, and the specified recommendations (administrative, engineering, and work practice measures) for each of the factors listed. A plan outlining both short- and long-term recommendations as appropriate. All client documentation will be retained in a secure location of the Administrative Services Directorate, Health Unit or other designated secure location.

3.2.3 Follow up assessments to ensure the effectiveness of the implemented recommendations in resolving the identified problems.

3.2.4 Other ergonomic services may include planning for and providing group ergonomic training, attending team meetings, and providing ergonomic consultation to other DFAS organizations as requested.

3.3 The Contractor will initiate requests up to the quantities specified in the contracts CLINs. The contractor will track the quantities requested and will not begin work on new efforts or those beyond the scope without explicit direction to proceed by the Contracting Officer. Only the Contracting Officer has authority to enter into, administer and make contract related determinations.

4.0 SKILLS REQUIRED: Qualifications and experience require a Certified Professional Ergonomist (CPE) or Occupational Therapist Registered (OTR) with extensive experience in the field of ergonomics and workstation evaluations, as well as safety and occupational health.

5.0 DELIVERABLES: The contractor shall provide the following deliverables:

Task Deliverable Title Format and Quantity Delivery 1 Plan of Action and

Milestones / Task Management Plan

(TMP)

Draft: 1 Hard Copy Final: 1 Hard Copy and 1 Soft Copy

Draft: 10 Workdays after Award Final: 10 Workdays after Receipt of Government Comments on Draft

2 Surveys / Assessments:

Copy of Findings and Recommendation to Local POC Upon Completion

1 Soft Copy As Site Visits Occur

3 Monthly Report of Evaluations Scheduled and Completed

1 Soft Copy 5 Workdays after End of Month

4 Follow-up Assessments 1 Soft Copy, Phone Call, Email

As Required

5 Ongoing Support of Occupational Safety and Health

Informal (i.e. Phone Call, Email, Training Packets)

As Required

Reports shall be provided in soft copy. All soft copy materials shall be provided in a format compatible with Microsoft Office products.

6.0 TRAVEL: Not applicable.

7.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR assists in the technical monitoring or administration of the contract, but does not have the authority to make contractual decisions or modifications. The COR’s role is to ensure the Contractor’s performance meets the contract requirements within the scope of the contract. The COR for this requirement is:

Alyssa Johnson Email: alyssa.a.johnson29.civ@mail.mil Work Phone: (614) 701-3932

8.0 INSPECTION AND ACCEPTANCE CRITERIA: Inspection and acceptance of all work performed, reports, and other deliverables will be performed by the Contracting Officer mailto:alyssa.a.johnson29.civ@mail.mil

Representative (COR). The Government will notify the contractor of any product that is unacceptable within seven (7) days. The contractor shall correct any defect within fifteen (15) calendar days of notification of an unacceptable product.

9.0 BUILDING SECURITY: All contractor personnel or any representative of the contractor entering any government facility or government leased facility shall abide by all security regulations and be subject to security checks. Access to a DFAS site must be coordinated with the COR and/or local security to ensure that any site-specific requirements are met.

10.0 SECURITY REQUIREMENTS:

The following items must be submitted to the DFAS Personnel Security Office for contractor personnel who are escorted:

1. DFAS Form 9035, Contractor Request for Investigation (CRI);

2. OF306, Declaration for Federal Employment

3. A request from the Contracting Officer Representative (COR), in writing, for “Escorted

Access Only”

4. A set of fingerprints, unless any of the following apply;

a. The person has been fingerprinted for the Defense Counterintelligence and Security

Agency (DCSA) within the past 30 days;

b. The person is currently undergoing a background investigation, or reinvestigation, by DCSA or any other Federal agency;

c. The person has a background investigation currently being adjudicated by the DCSA

Adjudication and Vetting Services (DCSA AVS) or another AVS;

d. The person has been favorably adjudicated within the past 30 days by the DCSA AVS or a AVS from any other Federal agency: or

e. The person is coming directly from another DoD agency, with no break in service. This includes any of the military branches as well as the U.S. Coast Guard; however, service members in an inactive reserve status are not included.

f. The DFAS Personnel Security Office otherwise determines that no new fingerprints are required.

Once the results of the fingerprints are received, and the results are negative for a criminal record, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed. No further action will be needed at this point.

In cases where a fingerprint record check indicates contractor personnel have been involved in any criminal activity within the previous seven (7) years, DFAS Personnel Security will conduct a review of the record to determine if the activity is disqualifying i.e. presents a security risk to U.S.

Government/DFAS personnel or assets. If it is determined that the record is not disqualifying, the DFAS Personnel Security Office will issue a notice to the COR indicating the contractor employee is clear to proceed.

Contractor personnel with current, pending criminal charges or criminal cases that have not yet been adjudicated and concluded by the court having jurisdiction, are not eligible to work on the contract.

DFAS personnel will escort and remain with the contractors 100% of the time the contractors are onsite.

Contractors will not have or need direct system access.

11.0 EQUIPMENT SECURITY REQUIREMENTS: Only DFAS Government Furnished Equipment (GFE) shall be connected to the DFAS Enterprise Local Area Network (ELAN). All work performed relative to the tasking identified in the contract are sensitive, unclassified, or carry a Privacy Act classification. The contractor shall comply with all security and Privacy Act requirements during the performance of the contract.

12.0 PROPRIETARY INFORMATION: The contractor shall consider all work performed under this contract as proprietary to DFAS and should not release any information regarding the work to anyone else unless given written permission by DFAS. Information acquired by contractor personnel pursuant to the performance of the tasks under this SOW shall not be disclosed by contractor personnel to others outside the approved contractor team members and the oversight staff without prior approval by the COR. All work undertaken in conjunction with the SOW is the property of the U.S. Government.

13.0 DAYS AND HOURS OF OPERATION:

13.1 Days and Hours of Operation: Normal hours of operation at DFAS-CO is Monday through Friday, 7:00am to 4:30pm, however DFAS-CO is occupied twenty-four (24) hours per day, 365 days per year. There may be occasions requiring extended work hours for contractor personnel.

13.1.1 DFAS-CO shall close when the Federal Government announces closure over local radio and television stations due to unusually severe weather or other unforeseen conditions. When unforeseen closure of the facility occurs on a regularly scheduled day of work, the contractor personnel shall reschedule the work on any day satisfactory to both parties.

13.1.2 No work shall be performed on the ten (10) Federal holidays observed at DFAS- CO. The following holidays are observed:

New Year’s Day (Jan. 1st)

M.L. King’s Birthday (3rd Monday of Jan.)

President’s Birthday (3rd Monday of Feb.)

Memorial Day (Last Monday of May) Independence Day (Jul. 4th)

Labor Day (1st Monday of Sep.)

Columbus Day (2nd Monday of Oct.)

Veteran’s Day (Nov. 11th) Thanksgiving Day (4th Thursday of Nov.)

Christmas Day (Dec. 25th)

14.0 VEHICLE REGISTRATION AND OPERATION: Although registering a vehicle is no longer a requirement for the Defense Supply Center Columbus (DSCC), all privately owned vehicles to be operated on DSCC are subject to the Motor Vehicle Traffic Supervision Army Regulation AR 190- 5 and DES-C Instruction 5720.001. Copies of these instructions are available in the Security Office of DSCC.