SOW Emergency AST Installation with FAO updates(X3) final signed.pdf

STATEMENT OF WORK

FCI CUMBERLAND B&F PROJECT 24Z1A1B

AST INSTALLATION

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution (FCI) Cumberland, 14601 Burbridge Rd. SE Cumberland, MD, intends to make a single award to a responsible entity that will provide the design, material and installation of a 12,000-gallon Above Ground Storage Tank(AST) with a monolithic 6” reinforced concrete enclosure, or equivalent for our emergency diesel generators. The concrete provides protection for both the primary and secondary containment steel tanks.

B. SCOPE OF WORK

The successful contractor shall provide labor, equipment, parts, materials and supplies to provide the following:

1. Contractor shall provide and install a new 12,000-gallon Above Ground Storage Tank(AST) with a monolithic 6” reinforced concrete enclosure with an integrated three stage Polishing Unit at the end of building 5B (Powerhouse).

2. Contractor shall utilize the existing fuel transfer system.

3. Contractor shall be responsible for the transfer of existing fuel into the new AST.

4. Contractor shall be responsible for adhering to the owners Spill, Prevention, Countermeasure, and Containment plan and provide any spill containment devices.

5. Contractor provided AST system shall include site preparation, properly vented 12,000-gallon AST with a monolithic 6” reinforced concrete enclosure (or equivalent), stairs, 4” bollards, 10 gallon remote fill spill bucket, remote fill cabinet, tank monitor/leak detection control panel inside generator room/with a high level alarm, RA-1 mini alarm, tank monitor probes and sensors, vent riser and cap, primary and secondary emergency vent, fuel piping, mechanical interstitial gage, mechanical clock gauge with alarm to monitor inventory and piping that will be equipped with anti-siphon valve, fire valve and ball valve.

6. The contractor shall perform a pressure test on the tank.

7. The contractor shall install a new filtering/polishing system on the existing surface and connect it to the new

AST.

8. The contractor shall connect their wiring to the wire provided by the BOP outside the building.

9. The contractor shall power up the system once the install is complete.

10. The contractor shall perform start up on the AST and filtering system.

11. The contractor shall test all systems and ensure proper operation prior to completion of the project.

12. The contractor shall provide training for all equipment pertaining to the install.

13. The contractor shall be responsible for obtaining all necessary permits and adhering to all regulations pertaining to AST’s.

14. The contractor shall be responsible for cleanup and proper disposal of all debris generated by executing this work.

Notes:

• All equipment/manpower to install the AST system will be provided by the Contractor.

• The newly installed AST shall meet and/or exceed all technical specifications and guidelines

• Contractor Field Technician: A contractor assigned worker, or contractor sponsored worker (sub-contractor) that has qualifying technical skills, expertise, and experience in a specific field of work or construction discipline.

May also be noted and used in this Statement of Work as a “Field Technician”, “Worker”, or “Contractor”.

C. TESTING AND QUALITY ASSURANCE

1. The Contractor shall notify the COR a minimum of five (5) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR no later than ten (10) days in advance for final operational checks and testing of the complete system.

2. Upon completion of the new AST system installation the contractor shall Perform a 100% systems test ensuring all facets of the AST are working properly and efficiently.

D. CONTRACTOR RESPONSIBITITIES

1. The contractor shall provide written submittals to the COR describing any other recommended/required equipment options within fifteen (15) days from receiving the award from the institution’s Contracting Officer.

2. Contractor shall be responsible for acquiring and maintaining any necessary local, city, state and federal permits.

On-site

3. All contractor field technicians assigned to complete the work shall be authorized to install, test, and certify the new AST system.

4. Contractor shall comply with all applicable Federal, State, and Local safety standards providing their on-site field technicians with all necessary OSHA recommended safety equipment to include, proper personal protective equipment, Lock-Out/Tag-Out applications, and any “job-site specific” safety equipment deemed necessary to safely complete the project described in this SOW. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project.

5. The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Cumberland upon conclusion and acceptance of the project. These items must be disposed in accordance with all Federal, State, and local laws. Where applicable, the Contractor will also be responsible to conduct all structural repairs, patch walls, paint, repair ceiling etc., associated with the new AST system installation.

6. Services and equipment provided by the contractor will adhere to, and shall be consistent with, the most current industry standards. This would include, where applicable, being Underwriters Laboratories (UL) approved, be in compliance with the most current International Building Codes (IBM) and National Electric Codes (NEC).

7. The Contractor shall provide to the COR Safety Data Sheets (SDS) on all chemically engineered products that may be used during the project prior to being used. In the event a particular product(s) is not approved by the institution Safety Manager, or Contracting Officer due to security or safety concerns, it shall be the responsibility of the Contractor to locate and procure alternate acceptable product(s) at no additional cost to the Government.

8. For security and safety purposes the contractor shall give the COR a minimum five (5) day advance notice in writing of any project anticipated system disruptions/downtimes.

9. Where applicable and/or requested, the Contractor shall provide complete narrative descriptions on all system operations.

10. The contractor shall provide a Certificate of Completion(COC) which specifies the new AST system is 100% installation complete, satisfactorily tested, fully operational and optimized per manufactured guidelines and recommendations and meets the contract requirements in this Statement of Work. The document shall be signed by the primary Contractor.

11. The contractor shall furnish training to facility personnel.

E. FCI CUMBERLAND RESPONSIBILITIES

1. FCI Cumberland will provide drinking water, use of restrooms, and use of electrical outlets typically needed for operating small power hand tools including battery chargers.

2. Upon contract award FCI Cumberland will provide to the primary contractor all necessary security clearance documents for institution access.

3. FCI Cumberland will provide staff escorts for contractor assigned field technicians and will make available access to all necessary institution room locations requiring AST installation. Be advised, assigned staff for contractor escorts are subject to limitations based on daily institution needs and workloads. Manpower planning and collaboration between the COR and the contractor’s on-site supervising authority concerning escort needs shall be at the COR’s advisement and discretion.

II. CONTRACTOR SECURITY/WORK REGULATIONS:

A. CONTRACTOR SECURITY REQUIRMENTS

1. The contractor shall be responsible completing the background information paperwork.

2. All security clearance documentation must be reviewed, and institution approved prior to contractor institution access. Approved security clearances will be in effect for the duration of the project.

3. In the event a Contractor Field Technician should not pass the institutions security clearance process, it will be the responsibility of the contractor to provide another qualified candidate. By Law, the Federal Bureau of Prisons cannot, and will not, release any information regarding the reason as to why a contractor’s employee should fail to pass the security clearance process.

4. The contractor shall be responsible to comply with Homeland Security Presidential Directive (HSPD) #12 advising the primary contractor that he is responsible to obtain and review for accuracy all required security clearance documents submitted to the FBOP on behalf of their employees who will be entering FCI Cumberland as a Secure Federal Facility. The Government only accepts security clearance packages from the primary contractor.

5. A Contractor Supervisory/Lead person shall provide the COR a report of present Field Technicians that will enter the institution each day for the duration of the project. The COR with verifying the number of workers on site each day and that all workers are approved to be on site.

B. WORKING HOURS

1. Work Hours for institution accessing contractors is 6:30AM – 3:30PM, Monday - Friday, excluding weekends and federal holidays. Any Contractor work that may be required or requested outside these established working hours will require a written request having a “Work Task Outline” justifying its necessity, i.e. (A task procedure(s) will require a “downtime” of a vital system that may disrupt the normal daily operations of the institution).

Alternate work hours may be authorized in accordance with the time frame stated above in such instances. The request must be given to the COR as soon as reasonably possible, but no less than 72 hours (3 days) in advance and must be approved by the Contracting Officer prior to starting such work.

2. Access to institution areas where work will be carried out will be available during normal authorized working hours, however such areas may become limited or unauthorized in the event of a security incident and/or emergency. Because of this, work hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor, nor any subcontractors, for shorter hours due to such incidents or entry/exit of Field Technicians necessitated by normal institution routines. All assigned Field Technicians are expected to familiarize themselves to the conditions and surroundings of the correctional environment they will be working in.

3. Institution accessing Field Technicians should plan for a minimal amount of processing time for security considerations, i.e., check-in screening, delays due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, on-site Field Technicians may be instructed to stop and secure all work, tools, equipment, etc., and be escorted out of the institution. Work may resume once the institution emergency is cleared.

C. DELIVERY OF MATERIALS

1. All materials and/or Contractor equipment needed to perform the work, which will require temporary on-site storage, will be coordinated with the COR.

2. All related deliveries which are directly shipped to the institution on behalf of the contractor can be received at the institutions’ warehouse between the hours of 7:30AM – 2:30 P.M., Monday – Friday, excluding federal holidays. At no point will a Bureau of Prisons (BOP) staff member sign for or allow a drop shipment of project related materials or equipment to enter the institution if the contractor, or his representative, is not present to inspect, verify and accept the delivery. Under no circumstance will FCI Cumberland staff be responsible for the acceptance of any contractor related deliveries.

3. The Contractor shall be responsible for providing their own means of loading and unloading contractor materials and equipment. At no time shall contractor materials or equipment being staged for institution entry or exit be allowed to block, impede or otherwise hinder the typical operations of the receiving dock and rear gate area.

D. STORAGE OF MATERIALS, TOOLS, AND EQUIPMENT

1. All contractor tools shall be inventoried prior to entry and exit from the institution. Inventory sheets shall be filled out before arriving at the Institution.

2. Any contractor materials, tools, and/or equipment that will be required to be brought on-site for an extended period of time to expedite project completion shall be permitted to be stored in a designated area mutually agreed upon between the COR and the contractor. If necessary, the contractor shall be allowed to bring in a securable, single point access storage container(s), such as a Job or Gang Box that will be placed in the agreed upon storage area for the duration of the project. Size of the storage container(s) shall be agreed upon by the COR and contractor. Tools/materials will not be stored within the secure fence of FCI Cumberland.

3. All contractor provided containers will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy-duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion. Stored materials cannot be stored at a height that would create a fall hazard.

4. All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. Due to this, all contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

5. All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

E. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

1. All contracted field technicians working within the designated job site shall have and wear applicable Personal Protective Equipment (PPE) as prescribed by Occupational Safety & Health Administration (OSHA) regulations and industry standards. It is the responsibility of the contractor to provide such equipment.

2. FCI Cumberland shall ensure all energy sources and/or energy management systems needing to be secured to prevent personal injury and/or property damage will be locked and tagged-out with the appropriate locking devices. Locking of identified isolation points will be comprised of a minimum two lock process, one lock provided by the institution and the other provided by the contractor. All lockout/tagout measures to be implemented, and/or removed, shall require verbal authorization and physical verification by the Field Technician and contractor prior to doing so.

F. OTHER CONSIDERATIONS

1. Any assigned Field Technicians who will require departure of the institution due to an incurred injury while performing prescribed work will be allowed to do so. However, the primary contractor shall be responsible to dispatch another institution authorized Field Technician as soon as reasonably possible to complete the necessary work.

2. All work shall be carried out in such a way as to cause minimal interference in the normal operations on the institution. Contractor Field Technicians shall comply with all institution regulations regarding safety and security. The COR or Contracting Officer may, if circumstances dictate, instruct the Primary Contractor to remove a particular assigned Field Technician if he or she demonstrates, or is found, to be incompetent, careless, insubordinate, unsuitable, or in essence unprofessional in the delivery of contracted services and whose continued assignment to work at the institution would be deemed contrary to the security of the institution.

G. INSTITUTION LOCK-DOWN PROTOCOLS

1. In the event FCI Cumberland should be placed in a “Lock-Down” status one hour prior to assigned Field Technicians showing up for their scheduled work time and the nature of the lock-down action would prevent institution access and prescribed work from being done, it will be the responsibility of the COR, or the institution’s Facility Department to contact the primary Contractor, or the Supervisory/Lead Field Technician, immediately and advise them of the situation. A rescheduling of the work shall be collaborative in nature with work start time to either; a) Take place later in the business day if the lock-down removal time is known and would logistically permit Field Technicians adequate time to carry out the prescribed work for the day. or b) Be moved to the next normal business day.

2. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

3. It is the Contractor’s responsibility to repair and/or replace any equipment, walls, floors, or ceilings damaged by Field Technicians during the work process and restored to previous condition at no cost to the Government.

H. WARRANTY

1. The contractor shall provide a 30 year MFG warranty covering all defects in the material and workmanship.

2. Any equipment, supply, or material that has a manufacture warranty will be provided to the COR and/or Project Representative before or upon completion date.