SOW - Elevator Maintenance Service.pdf

Defense Logistics Agency

DLA Installation Management Richmond

DM-FRIF

STATEMENT OF WORK (SOW)

ELEVATOR PREVENTIVE MAINTENANCE & REPAIR SERVICES

February 28, 2024

1. SCOPE STATEMENT

The Contractor shall furnish all labor, transportation, equipment, materials, tools, instruments, supplies, supervision, repair parts, and management required to perform the maintenance, repair, and component replacement as required to maintain elevator, chair lift and stair lift systems in accordance with the manufacturer's original specifications, American National Standards Institute (ANSI), Occupational Safety and Health Administration (OSHA) specific systems/elevators covered under this contract are listed in Attachment 1; work includes the performance of service work, preventive maintenance of equipment and other services as described herein.

2. PROJECT OBJECTIVE

The intention of this solicitation to obtain elevator maintenance services at the Defense Supply Center Richmond located at 6090 Strathmore Rd. Richmond, Va The Contractor shall furnish all labor, transportation, equipment, materials, tools, supplies, supervision, and management required to perform the maintenance, repair, and component replacement as required to maintain elevator, stair lift, and chair/cart lift systems in accordance with the manufacturer's original specifications, American National Standards Institute (ANSI), Occupational Safety and Health Administration

(OSHA).

3. BACKGROUND

DSCR has a total of eight (8) Elevators (4 Piston/Hydraulic, 4 MRL Traction/Cable), as well as six

(6) Lifts (4 Wheelchair, 2 Stair-Climber) located on DSCR. Prior Service Contracts provided a monthly preventative maintenance which included scheduled adjustments and replenishments, however, there was no inclusion for repair services. These services had to be procured separately per occurrence.

4. SPECIFIC REQUIREMENTS

1. The maintenance and repair services are for three (4) 1 car stop elevators, one (1) 4 car stop elevator and four (4) wheelchair lifts, and two (2) stairlift.

2. Contractor shall provide skilled employees for the purpose of maintenance and repair of the facility elevators in accordance with ASME A17.1-2010 Maintenance Control Program

3. The Contractor shall furnish the facility with written inspection reports for all test and maintenance performed.

4. Preventive Maintenance: The Contractor shall perform a monthly preventative maintenance service (PM) work on all equipment systems covered under this contract. The intent of preventative maintenance is to provide routine maintenance services that permit the early detection and correction of items that, if deficient or defective, would:

a. Interfere with the normal effective operation of the elevator, chair lifts and Stair lift systems.

b. Endanger life and/or property.

c. Involve excessive cost or long lead time for repair.

5. Preventative Maintenance work shall include, but not necessarily be limited to:

a. Comprehensive operational inspection

b. Adjustments to ensure the satisfactory functioning of machinery and controls, car speeds, leveling devices, car, and hoist way doors,

c. safety edge mechanisms; detecting.

d. Correcting the causes of unusual noises or vibrations; manufacturers' recommended machinery lubrication; adjustments to bring system operation within the manufacturers' specifications; repairs, including defective part.

e. Component replacements; equipment space housekeeping; equipment cleaning; changing burned-out indicator lamps.

f. Other services as required to maintain all systems at a safe and acceptable operating condition.

6. The Contractor shall perform service work (service calls) as necessary to determine the cause of system and equipment malfunctions, eliminate the cause (s), and restore the system or equipment to satisfactory working condition.

a. Service Call Reception: Authorized Government representatives will advise the Contractor by phone of all service call requests received, both during and after regular working hours, as well as the classification of each call based on the definitions provided below. The Contractor shall have adequate procedures for receiving and responding to service calls within 2 hours of receiving a call for service.

b. Service Call Classifications: Service calls will be classified by the Government as either emergency or routine, and the following procedures shall apply for each type.

1) Emergency Service Calls: Service calls will be classified as emergency at the when system failures constitute a danger to personnel, threaten to damage property, or threaten to disrupt activity operations and/or training missions. The Contractor shall provide a mechanic at the site and on the job ready to service the call within one (8) hour maximum of receiving the call.

2) Routine Service Calls: Service calls will be classified as routine when the work does not qualify as an emergency call. The Contractor shall respond to and begin work on routine service calls within twenty-four (24) hours after receipt of the call.

Routine service work will normally be performed during the Government s regular working hours unless prior approval is received from the COR.

7. Work Schedule. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, customer discomfort.

8. Work Outside Regular Hours. Except as may otherwise be specified, all work shall be performed during regular working hours, If the Contractor desires to perform work on Saturday, Sunday, holidays, or outside regular working hours, he/she must submit application to the COR for approval unless the situation falls in the SOP as an emergency call backs.

5. CONTRACTOR QUALIFICATIONS

The Contractor shall provide qualified personnel that process the knowledge of all applicable Federal, State, and Local code requirements during inspection and testing of systems. All contractor employees must be qualified to keep the elevator equipment in proper operating condition to industry standards. All personnel shall be qualified to keep the equipment properly adjusted and maintained in proper operating condition to industry standards.

6. PERIOD OF PERFORMANCE

Base year plus 4 Option years

7. APPLICABLE DOCUMENTS

The contractor is required to reference and follow latest editions of the following publications:

a. Occupational Safety and Health Administration (OSHA)

b. OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical

c. NFPA 70E – Standard for Electrical Safety in the Workplace

d. American National Standards Institute -ANSI A17.1

e. Unified Facilities Criteria (UFC)

f. International Building Code (IBC)

g. International Mechanical Code (IMC)

h. National Fire Protection Agency (NFPA) 72, 70, 101, 90A, 13, etc.

i. National Electric Code (NEC)

j. AHRI/ASHRAE publications

k. ASME publications

l. USACE EM 385-1-1 Safety Manual

m. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

n. 29 CFR 1926 OSHA Construction Industry Regulations

o. 29 CFR 1910 OSHA General Industry Regulations

8. INSTALLATION SECURITY REQUIREMENTS

Work to be performed under this contract or task order may, in full or in part, be performed at the Defense Supply Center Richmond), with physical access to a federally controlled facility. Prior to beginning work on a contract, DLA and its field activity offices require all contractor personnel working on the federally controlled facility to have a minimum of a favorably adjudicated National Agency Check with Written Inquiries (NACI) or NACI equivalent.

i. The Contractor shall comply with current visitor pass requirements for access to and/or performance of work at DSCR, which can be found at https://www.dla.mil/Aviation/Installation/Visitors.aspx

ii. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

https://www.dla.mil/Aviation/Installation/Visitors.aspx

iii. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass shall be worn on the outer most garment above the waistline. This pass is issued by the DSCR Visitor Center, located at Building 210. The Visitor Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor. The contractor should complete DBIDS pre-registration online using the following link DBIDS Pre-Enrollment (dmdc.mil). Once pre-registration has been complete, they should forward their alpha-numeric code to their

COR/PM.

iv. One day pass: Contractors requiring only a one-day visit may request a one-day pass through DBIDS pre-registration online. Contractors are permitted one, one day pass per year. Once the COR/PM submits the alpha numeric code and receive an approved status from Security the personnel can arrive at the visitor’s center with the alpha numeric code to receive their day pass.

v. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

vi. If entry is denied, the COR/PM will be notified. The vetting official (VO) will deny access to any person who the Installation Commander has deemed unfit for unaccompanied access.

vii. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

viii. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition. These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contract Officer or his designee shall deliver all returned contractor badges to Security & Emergency Services in building 201 or designee at the Visitor Center within 5 business days. If the Pass or Access Control Badge is lost or stolen, a police report will be completed, and the applicant must submit a new request through DBIDS pre-registration portal. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

ix. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to always wear the ID card conspicuously on their outer clothing and above the waist while working on DSCR.

Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

x. Unofficial photography, cameras, or photographs are prohibited on DSCR property.

When official photographs are required, submit a written approval request containing specific justification and details to your Contracting Officer 5 days prior.

https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page

xi. Firearms, Weapons, Illegal Drugs, and Contraband are prohibited on DSCR property.

Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property. See Attachment 7 for additional details.

xii. Trusted Traveler Program (TTP): Trusted Traveler program allows Uniformed Service Members, DoD civilian employees, Military retirees, adult dependent (spouse) of active duty or retired Service Members to escort. Contractors are not authorized to use the TTP to escort individuals on to the installation. The TTP only applies to installation access and does not authorize vehicle occupants to enter any controlled areas, restricted areas or other areas as designated by the Commander without first meeting the security requirements and procedures of those areas.

xiii. Camera Security Policy

a. If a contractor would like to take photographs on DSCR it must follow the below guidance. Submit all requests to the PM/COR on the visit request form with all information filled out.

b. This guidance applies to the use of photographic devices, i.e., cameras, video recorders (including cell phones and other electronic communications devices) on DSCR, including tenant activities.

c. DLA Aviation Public Affairs Office (PAO) is the approving authority for all photography on DSCR pertaining to media and the taking of photographs and/or videos by non-federal employees for use in non-DLA or DoD news or promotional materials. Members of the DLA Aviation PAO will coordinate, approve, and escort members of the media on DSCR at all times. Under no circumstances will media be allowed on DSCR or to take photographs without having a PAO representative present.

d. DLA Installation Management Richmond, Security and Emergency Services Division (DM-FRS) is the approving authority for all photography and/or videography conducted by contractors in support of projects being overseen or granted by DLA Installation Management. DM-FRS is responsible for oversight of such contractors taking photographs on DSCR and will process and issue camera passes to contractors.

e. Contractors who take photographs must be escorted and obtain prior approval of their photography from the PM/COR.

f. Requests for camera passes must be submitted by employees charged with escorting contractors. Submit requests via email to avnvisitrequest@dla.mil with “Camera Pass” in the subject line. Requests should be made no later than 3 days in advance of the event date requested and must include the name, title, and company of the individual to be issued the pass, area to be photographed and purpose, the escort’s point of contact information, and the desired length of the pass.

g. All employees are responsible to ensure that classified information under their control, and unclassified material that falls under the Privacy Act of 1974 or protected under the Freedom of Information Act, will be not photographed.

h. Cameras will not be allowed in areas where classified information is discussed, electronically or physically stored, processed, or transmitted. Photography is also not authorized in locker rooms, and restrooms. Visitors and members of the general public who are granted access to the installation may take photographs of outdoor areas such as the static aircraft displays, historic buildings, the elk herd, and at social gatherings.

i. Photographs will not be taken of access control points.

xiv. The Government is not responsible for job site security. Removal of material from jobsite and DSCR are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

xv. Traffic laws and enforcement:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the

DSCR security regulations. All personnel must be made aware of the base speed limits, which is 25 mph (unless otherwise posted). Speed limits are enforced, and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited. Exception: use of "hands free" devices for cellphone use is authorized.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering DSCR are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, or entry onto DSCR with firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

xvi. Truck deliveries:

a. The contractor shall notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination.

b. All commercial vehicles will enter DSCR through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: DLA police per the most current Police Standard Operating Procedure will conduct Commercial/large vehicle inspections on all vehicles. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: DLA police officers will vet all delivery/commercial truck drivers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal

Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

9. PHYSICAL SECURITY

The contractor shall be responsible for safeguarding all Government equipment, information and property accessed while performing the work of this SOW. At the end of normal duty hours and/or after normal duty hours, all Government facilities, equipment, and materials shall be secured.

a. SECURITY INCIDENTS

i. In the event keys are lost or duplicated, the contractor shall, upon direction of the

Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its sole option, may replace the affected lock or locks or perform re-keying. When the Government, the total cost of re-keying or the replacement of the lock, performs the replacement of locks or re-keying or locks shall be deducted from the monthly payment due the Contractor.

ii. The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

b. LOCK COMBINATIONS The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

c. SAFETY AND HEALTH REQUIREMENTS The contractor shall comply with all applicable federal and state safety rules and regulations pertaining to this SOW in Attachment 2.

d. ENVIRONMENTAL REQUIREMENTS The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 3. Any concrete washout shall be properly contained (kiddie pool, plastic etc.) and allowed to dry prior to disposal. No concrete washout will be permitted directly on the ground anywhere on DSCR.

e. DISCLOSURE OF INFORMATION Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each contractor or employee of the contractor to whom information may be made available or disclosed shall be notified in writing by the contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

f. LIMITED USE OF DATA Performance of this effort may require the contractor to access and use data and information proprietary to a government agency or government contractor that is of such a nature that its dissemination or use, other than in performance of this effort, would be adverse to the interests of the Government and/or others. Contractor and/or contractor employee shall not divulge, or release data or information developed or obtained in performance of this effort until made public by the Government, except to authorize Government personnel or upon written approval from the Contracting Officer. The contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend, other than as required in the performance of this effort. Nothing herein shall preclude the use of any data independently acquired by the contractor without such limitations or prohibit an agreement at no cost to the Government between the contractor and the data owner that provides for greater rights to the contractor.

g. DATA RIGHTS The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without prior written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

10. OTHER PERFORMANCE REQUIREMENTS

a. SECTION 508 COMPLIANCE REQUIREMENTS

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements section 508 of the rehabilitation act of 1973, as amended, and is viewable at http://www.section508.gov.

b. PERMITS The contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required to perform under this contract. Evidence of such permits and licenses shall be provided to the Contracting Officer and/or his designated representative before work commences and at other times as requested by the Contracting Officer and/or his designated representative. The contractor shall notify the COR/PM at least 24 hours in advance of any work that involves open flames, grinding, or spark producing operations, and shall obtain a Hot Work Permit from the fire prevention office in advance of performing any work requiring a hot work permit.

c. PAYMENTS FOR UNAUTHORIZED WORK No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such http://www.section508.gov/ work; thus, only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

d. INVOICING AND PAYMENT SCHEDULE

i. The contractor shall submit the invoice monthly. The invoice shall include the specific performance standards performed and accepted and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the appropriate system by the Contracting Officer or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

ii. The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically. Hard copy invoices cannot be accepted.

iii. Name and Address of Contractor or Vendor

iv. Invoice date

v. Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR

SOLICITATION NUMBER.

vi. Invoice number, account number, and/or any other identifying number agreed to by contract.

vii. Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250. (See “Shipment Number Construction and Usage”, page 13 for format).

viii. Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

ix. Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

x. Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

xi. Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

xii. Other substantiating documentation or information required.

xiii. The contractor’s failure to include the necessary information will result in invoices being rejected.

xiv. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice. Attachments created in any Microsoft Office product are attachable to the invoice. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

xv. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

xvi. WAWF Tools and Help

xvii. The vendor may have their CAGE code activated (required only first time) in

WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

xviii. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐ mailing to cscassig@ogden.disa.mil.

xix. WAWF Vendor “Quick Reference” Guides are located at:

xx. https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusin ess_solutions/wawf_overview/vendor_information.

xxi. PERSONNEL AND RELATED REQUIREMENTS

xxii. CONTRACTOR EMPLOYEES

xxiii. Contractor personnel shall present a neat appearance and be easily recognized as

Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties, they must identify themselves as such to avoid creating the impression that they are Government employees.

e. CONTRACT OVERSIGHT POSITION The contractor’s proposal shall include the name and contact information of the individual responsible for the following functions:

a. Authority to act as the principal point of contact with the Contracting Officer.

b. Authority to submit invoices and act on the vendor’s behalf in contract performance matters.

f. CONTRACTOR INTERFACES

The Contractor may be required as part of the performance of this effort to work with other Contractors or Government employees working for the Government. Also, this Contractor shall not direct the work of other Contractors in any manner. Contract personnel will also interface with other support personnel, such as the Contracting Officer Representative (COR), and the Government Program Manager as required. Contract personnel will also interface with internal and external customers.

11. HOURS OF OPERATION

Normal hours for contractor work on DSCR will be from 7:00am-5:00pm Monday through Friday excluding holidays or base closures. Each project may have different work hours. The contractor shall request what hours they would like to work from the PM for approval.

12. FEDERAL HOLIDAYS

The Contractor shall not provide services on the eleven Federal holidays observed at DLA unless approved by the Contracting Officer. The following holidays are observed:

a. New Year's Day (January 1)

b. Martin Luther King's Birthday (Third Monday in January)

c. Presidents’ Day (Third Monday in February)

d. Memorial Day (last Monday in May)

e. Juneteenth (June 19)

f. Independence Day (July 4)

g. Labor Day (first Monday in September)

h. Columbus Day (Second Monday in October)

i. Veteran's Day (November 11)

j. Thanksgiving Day (Fourth Thursday in November)

k. Christmas Day (December 25th)

l. When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the federal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

13. OTHER DAYS OF INSTALLATION CLOSURE

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the Contractor shall not provide services until DSCR reopens.

In cases of inclement weather or other emergency installation closures the contractor shall contact DSCR emergency notification hotline at (804) 279-3599 to verify status.

14. PLACE OF PERFORMANCE

Place of performance will be the Defense Supply Center Richmond (DSCR) located at 6090 Strathmore Rd., Richmond, VA 23237 Richmond, Virginia.

15. IA/IT REQUIREMENTS

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they hold a current IAT II, or higher, level certification per DoD 8570.01- M.

The contractor installing and/or configuring Information Technology shall provide to the Government proof that they have received a favorable IT-II, or IT -I (i.e., ADP-II or ADP-I) background investigation per DoD 5200.2-R.

The contractor shall install and configure all Information Technology necessary for the operation of the utility metering system to meet the requirements specified in the applicable Security Technical Implementation Guide (STIG), those specified in NIST SP 800-53r4, and NIST SP 800-82rev2.

The contractor shall provide all diagrams and documentation necessary for the assessment and authorization to operate (ATO) of the utility metering system by the DLA Authorizing Official (i.e., DLA CIO) in accordance with DoDI) 8510.01 and NIST SP 800-82r2.

The following documents apply:

a. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems, dated 19 September 2016

b. DoD 5200.2-R Personnel Security Program, dated January 1987

c. DoD Instruction (DoDI) 8500.01, Cybersecurity, dated March 14, 2014

d. DoD Instruction (DoDI) 8510.01, Risk Management Framework (RMF) for DoD

Information Technology (IT), incorporating Change 1, Effective May 24, 2016

e. DoD 8570.01-M Information Assurance Workforce Improvement Program, Incorporating

Change 4, 11/10/2015

f. National Institute of Standards and Technology (NIST) Special Publication

g. 800-53 revision 4, Security and Privacy Controls for Federal Information Systems and

Organizations, dated April 2013

h. National Institute of Standards and Technology (NIST) Special Publication

i. 800-82 revision 2, Guide to Industrial Control Systems (ICS) Security, dated May 2015

j. All publications and documents incorporated by reference from within any of the above listed publications and all manufacturers’ recommended installation instructions.

k. UFC 4-010-06 Cybersecurity of Facility-Related Control Systems

l. UFC 3-470-01 Lonworks (R) Utility Monitoring and Control

m. UFGS 25 05 11 Cybersecurity for Facility-Related Control System

n. UFGS 25 10 10 Utility Monitoring and Control System (UMCS) Front End and Integration.

o. UFGS 25 08 10 Utility Monitoring and Control System Testing

16. POINTS OF CONTACT

CONTRACTING OFFICER

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond) 6090 Strathmore Rd.

Richmond, Virginia 23237

CONTRACT SPECIALIST

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Fax: (804) 279- ADD TEXT Email: ADD TEXT DLA Contracting Services Office (Richmond)

ATTN: ADD TEXT

6090 Strathmore Rd.

Richmond, Virginia 23237

PROJECT MANAGER (PM)

The Installation Management Richmond COR point of contact is:

Name: Clarence Moore Alternate: Heather Reese Comm. Phone: (804) 279-2482 Cell Phone: 804-971-3220 Fax: (804) 279- ADD TEXT Email: Clarence.Moore@dla.mil DLA Installation Management Richmond 6090 Strathmore Rd.

Richmond, Virginia 23237

PROJECT MANAGER (PM)

Name: ADD TEXT Comm. Phone: (804) 279- ADD TEXT Cell Phone: ADD TEXT Email: ADD TEXT DLA Installation Management Richmond 6090 Strathmore Rd.

Richmond, Virginia 23237

ATTACHMENT 1

EQUIPMENT DATA

Building # Type:

Traction/Hydraulic

B34

B42

B46

B54

B54

B59

B59

B60

B66

B80

ATTACHMENT 2

EQUIPMENT DATA SHEET – WARRANTY, O&M, AS-BUILTS ETC.

PROJECT TITLE___________________________________

BUILDING/LOCATION_____________________________

CONTRACTOR NAME______________________________

CONTRACT NUMBER______________________________

PROJECT MANAGER ______________________________

DATE ___________________________________

EQUIPMENT DESCRIPTION______________________________________________________

FUNCTIONAL LOCATION________________________________________________________

FUNCTIONAL LOCATION DESCRIPTION__________________________________________

EQUIPMENT INSTALLER________________________________

INSTALLED DATE___________________

MANUFACTURER___________________

MANUFACTURER SERIAL #_______________________

MANUFACTURER MODEL #_________________MANUFACTURER YEAR__________

WARRANTY START DATE___________ WARRANTY PERIOD_______________

HORSEPOWER__________ VOLTAGE________ PHASE_______ AMP_______ KVA_______

CUBIC FEET PER MINUTE____________ WEIGHT_____________GALLONS PER

MINUTE__________

BTU__________ FILTER SIZE (LXWXT)____________ FILTER QUANTITY_________

REFRIGERANT TYPE___________ BELT SIZE____________

PM CYCLE (0) (30) (90) (180) (365) ___________ WORK CENTER_______________

IS THIS A REPLACEMENT OR NEW INSTALL_____________

WHAT DID THIS REPLACE

� NAME_____________________________

� MODEL____________________________

� SERIAL_____________________________

INFORMATION PROVIDED ON NEW INSTALL

� COPIES OF WARRANTY PAPERWORK

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ADDITIONAL COMMENTS:

ENCLOSED ARE THE FOLLOWING:

BY SIGNING YOU ACKNOWLEDGE RECEIPT OF THE ABOVE ITEMS

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DATE RECEIVED:___________________________

ATTACHMENT 2

SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations, for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all-inclusive. For COVID-19 requirements see attachment 6.

1. SAFETY PLAN DELIVERABLE

The Contractor shall submit a site-specific Occupational Safety and Health Plan (OSHP) to the DLA Aviation Safety Office approval prior to the issuance of a notice to proceed for any on-site work for this SOW. Failure to submit an OSHP may result in termination of the contract. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations; and must at a minimum, be strictly adhered to by all contracted personnel. The following are required and must be submitted to the safety office via the PM.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of Government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards that could be a result of the contracted services (i.e., hazardous material surveys and clean up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904.

An OSHP will not be required for non-personal services contracts including, but not limited to, those, which are administrative only, deliveries/pickups, transportation, or for nondestructive surveys. However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DLA Aviation’s written occupational safety and health control programs. The contractor should work through the Government assigned COR/COTR/PM and the Government assigned COR/COTR/PM will work with the DLA Aviation Safety Office.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided to the PM twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the COR and/or COTR for concurrence.

Barricades and barriers will be removed by the Contractor at the completion of the work in the area.

2. ACCIDENT/INCIDENT

Contractors shall notify the Contracting Officer Representative (COR)/Project Manager and the COR/PM will IMMEDIATELY notify the DLA Aviation Safety Office after an accident/incident of any kind. If there is a fatality, loss of an eye, inpatient hospitalization, or amputation to any of the contractor's employees, the contractor will submit a completed and detailed DLA Form 1591 or equivalent form to the COR/PM, who in-turn, will submit it to the DLA Aviation Safety Office for recordkeeping purposes.

Any other near misses or mishaps shall be immediately reported through a contractor incident report. The form will be provided upon notification from the contractor.

3. SAFETY AND HEALTH VIOLATIONS

US Department of Labor and Industry Occupational Safety and Health Administration (OSHA), 29 CFR 1904,1910,1926, 41 CFR 50-204 if applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Protection Association (NFPA) Codes and Standards, Department of Defense (DoD) and Defense Logistics Agency (DLA) safety regulations must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health Manager reserves the right to contact the OSHA, Norfolk District Office for assistance if there are frequent safety and health violations by contractors.

DLA Aviation Safety Specialists, Industrial Hygienists and COR/PM shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the Contracting Officer, or his/her authorized representative. The Safety Specialist, Industrial Hygienist and COR/PM reserves the right to stop operations when violations could cause any injury, death, and/or property damage. The Safety Specialist, Industrial Hygienist and COR/PM reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia Occupational Safety and Health (VOSH) Office.

Safety is the responsibility of every person on DSCR. If anyone perceives a safety violation, they are authorized to stop the work associated with the perceived violation. Even if the contractor believes there is no violation, the contractor shall stop that work element and immediately inform the COR/PM and DSCR Safety Office to discuss the alleged violation with the reporting party. Once the Government and contractor agree there is no safety violation, or that safety violation is corrected the work element may continue. The contractor will not be compensated for any stoppage of work due to an alleged safety violation.

ATTACHMENT 3

ENVIRONMENTAL REQUIREMENTS

1. COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, Defense Logistics Agency (DLA), and Defense Supply Center Richmond (DSCR) environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the Contracting Officer Representative (COR) and the DLA Installation Management Richmond, Environmental Management Division.

2. COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle;

the least toxic materials; recyclable materials; materials that are resource- efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

3. REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Management Division. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

4. AWARENESS AND CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT

SYSTEM

DLA Installation Management Richmond currently maintains an ISO 14001 registered Environmental Management System. This system is applicable to those individuals working on our behalf. The Environmental Policy Statement and our List of Significant Aspects are available from the Environmental Management Division. Contractor personnel shall be aware of their potential contribution to the success of this Environmental Management System and the potential implications of not performing within its requirements. Contractor personnel shall be competent to perform the work specified within the contract. Contractor personnel shall also take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of environmental contamination, or can negatively affect the natural and/or human environment.

5. PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Contractor shall notify the Environmental Management Division http://www.epa.gov/cpg) if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless the Environmental Management Division has granted permission.

6. NOTIFICATION OF FEDERAL AND STATE REGULATORS

Contractor shall immediately notify the COR and Environmental Management Division of the arrival on site of any federal, state, and/or Department of Defense (DoD) environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal, state, and local environmental agency.

7. CULTURAL RESOURCES PROTECTION

a. This project has been identified as having the potential to affect a resource eligible for listing in the National Register of Historic Places.

b. In accordance with Section 106 of the National Historic Preservation Act, a Section 106

Review must be initiated to identify and assess any adverse effects that may result from this project. The contractor shall not begin fieldwork on the actual resource until the process is complete and documentation from the State Historic Preservation Office has been received stating either the project will not have an adverse effect on the historic resource or that any adverse effect has been mitigated. Administrative and planning efforts may proceed while the review process is occurring.

8. FEDERAL AND STATE LAND DISTURBING REQUIREMENTS

a. Any land disturbing activities with a footprint of greater than 5,000 square feet must satisfy

Unified Facilities Criteria on Low Impact Development (UFC 3-210-10) requirements per Section 438 of the Energy Independence and Security Act as to maintain or restore, to the maximum extent technically feasible, the predevelopment hydrology of the property with regard to the temperature, rate, volume, and duration of flow. These requirements do not apply to internal renovations, maintenance, or resurfacing of existing pavements.

b. Land disturbance projects greater than 10,000 square feet are subject to Virginia Erosion and Sediment Control Regulations per 9VAC25-840. An Erosion and Sediment Control Plan must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of any qualify disturbance activities. Exempt activities include: the installation of individual service connections; installation, maintenance, or repair of any underground public utility lines when such activity occurs on existing hard surfaced road, street, or sidewalk, provided the disturbing activity is confined to the area of the road, street, or sidewalk that is hard surfaced; septic tank lines or drainage fields; installation of fence/sign posts, telephone/electric poles, and other kinds of posts/poles; and emergency work to protect life, limb, or property, and emergency repairs.

c. Land disturbance projects greater than 1 acre are subject to Virginia Stormwater Management Program Regulations per 9VAC25-870. Stormwater Pollution Prevention Plans and applicable fees must be submitted to the Virginia Department of Environmental Quality for approval prior to the start of disturbance activities upon issuance of VAR10 permit coverage.