SOW Electronics for the Marine - 08162025.pdf

U.S. Department of State INL Nassau

U.S. Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Nassau, The Bahamas

Electronics for the Marine Unit of the Royal Bahamas Police Force

SCOPE OF WORK

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United

States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Nassau) requires electronic devices for the upgrade to four boats of the Marine Unit of the Royal Bahamas Police Force

(RBPF), as provided in the specifications. The electronic devices will aid the vessels with enhancing security and facilitating interception of illicit trafficking along known smuggling route into the United States. This support will assist both the United States and Bahamian

Governments’ efforts towards confronting criminal activity and illegal trafficking expeditiously.

The electronic devices will be used by the RBPF on the Law Enforcement Patrol Vessels for counter-narcotics operations and patrols in support of law enforcement and national security missions.

The contractor shall provide all required labor, personnel, management, materials, equipment and training to supply the INL Nassau/RBPF with the required electronic devices for all four RBPF boats and shall ensure that any required maintenance/warranty/guarantee services are available throughout the Bahamian islands.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all electronics for the vessels are received and accepted by the U.S.

Government in accordance with the contract delivery date.

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the electronics devices in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the devices and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW.

The firm fixed price shall include the devices, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English.

3.1 SPECIFICATIONS

CLIN Deliverables Quantity Unit

Garmin (brand name or equal) 1243xvs 12" touchscreen display

8 EACH

Garmin (brand name or equal) GPS24xd NMEA2000 GPS with heading sensor

4 EACH

003 Garmin (brand name or equal) fantom 24XHD radome 4 EACH

004 Garmin (brand name or equal) multi-port network hub 4 EACH

005 Garmin (brand name or equal) external card reader 4 EACH

Garmin (brand name or equal) GMR1234xHD3 12KW 4' array radar

1 EACH

007 Flir M332B thermal camera 4 EACH

008 Standard GX1850G VHF Radio 8 EACH

009 KJM VHF antenna 8 EACH

010 ACR RCL 100 spotlight 4 EACH

011 Whelen light bar with control system 4 EACH

012 ACR strobe light 4 EACH

013 Seaview mount for radar, ACR, FLIR 4 EACH

014 Custom Panel 4 EACH

015 Wireless Communication headset system 4 EACH

016 Repair to windshields 4 EACH

017 Marine Battery 1 EACH

018 Misc hardware-wire, tie wraps, connectors, ETC 4 EACH

019 Labor to install above equipment on each boat 4 EACH

020 Training 1 LT

021 Other Direct Costs (ODCs) – Hotel, Travel & Per diem 1 LT

022 Shipping to The Bahamas 1 LT

3.3 ADDITIONAL REQUIREMENTS

• Operator Manuals – Contractor shall provide one (01) Operator & Maintenance Manual for each electronic device (CD & Print-English).

• Five (5) days of operator and maintenance training to include (1) instructor for 10 students.

Training is required to take place in-person, in-country of The Bahamas.

• Testing/Acceptance - The contractor must provide a Factory Acceptance Test Report demonstrating that the device was tested for use in its intended purpose & deemed operational prior to shipment; a Local Site Acceptance Test demonstrating that the devices & all systems were tested (after placement in the field) and deemed acceptable; and an Operational Acceptance Report demonstrating that the devices & all its systems are operational as designed and present no defects. Failure of any of these requirements may place the project on hold and require Contractor/direct factory intervention to perform necessary corrective actions and re-certify the unit. The devices will not be considered for final acceptance until they perform operationally for 30 consecutive days without any corrective action required.

• Warranty & Maintenance Services - All warranty and maintenance services shall be fully described & specified in the respective quotations.

• Provide Factory Warranty and Maintenance Services – Contractors to describe all warranty periods, maintenance services, etc. with their quotation.

• Contractor performance entails compliance with all applicable requirements/regulations/laws of the United States Export Administration, and any other US or Bahamian licensing/governing authorities.

• The contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes and other charges. The Price shall be FOB Destination to the specified location in The Bahamas. Items will be donated to the Bahamian Royal Bahamas Police Force (RBPF) for use in support of the International Narcotic & Law Enforcement Initiative.

• Fixed-Price must include compliance with all applicable requirements/regulations by the United States Export Administration, and any other US or Bahamian licensing/governing authorities. Contractors must comply with, or obtain all required licensing to transport, export, & train personnel with the electronic devices.

• Quoters must demonstrate that any required support services (warranty, maintenance, testing, etc.) can be provided on-site in The Bahamas (if required), including the ability to provide those services on a timely basis.

• Quotation Submission Requirements - The following must be included in the quotation:

• GSA Schedule Contract Number and expiration date; items quoted under this solicitation shall be on GSA Schedule at the time of the award.

• Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

• Delivery availability time.

• Completion of attached Defense Base Act Certification (DOSAR 652.228-70) (If on-site/The

Bahamas services are required).

4. WARRANTY

In accordance with the Contractor’s proposal, the electronic devices shall be covered by the manufacturer’s standard warranty. Further, the period of availability of repair parts shall be no less than ten years. The contractor shall provide the warranty at the time of delivery for each electronic device.

The Contractor shall be registered to do business in the host country or an existing partner with a host country registered business, this is required to provide maintenance, repairs, and spare parts since this type of equipment involves safety and security.

The Contractor shall have a valid international warranty on the products offered which shall be utilized to coordinate replacement parts and services for the end user in order to avoid incurring additional expenses.

5. PREPARATION FOR DELIVERY

The devices shall be clean and in new condition.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The electronic devices for INL The Bahamas will be delivered to the following location:

Shipping Destination: New Providence, The Bahamas

Consignee: U.S. Embassy, Nassau, (INL)

42 Queen Street, New Providence, The Bahamas

Attention: INL Office Nassau

Email: NassauGSOShipping@State.gov and RitchieJohnsonPC@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy Nassau (INL) INL – Law Enforcement Maritime Electronic Devices mailto:NassauGSOShipping@State.gov

Delivery Order #:

The contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of The Bahamas, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S.

Transportation & Safety requirements. Shipping shall minimally include disconnecting batteries from the electrical system, securing loose gear to prevent shifting during shipment, & securing all equipment to prevent movement & damage during shipment. Contractor must remove flammable liquids IAW ocean/overland transportation regulations & requirements, as well as placing any antenna(s) in the lowered position.

7. DELIVERY SCHEDULE

All equipment shall be delivered to the US Embassy in Nassau, The Bahamas as soon as possible (ASAP) but no later than (NLT) 30 days from receipt of the purchase order.

8. PLACE OF DELIVERY

The electronic devices shall be delivered to the following address:

U.S. Embassy Nassau International Narcotics and Law Enforcement Bureau Affairs (INL) 42 Queen Street Nassau, New providence The Bahamas Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor must complete customs clearing. The quote must include all local, port handling, road tax (if applicable), delivery, and other fees associated with delivery to the destination. The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of The Bahamas in accordance with Section 6, Marking and Submission of Documents, of this contract. These certificates will be stamped by the US Embassy and returned to the contractor or local agent acting on behalf of the contractor.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C.

2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply.

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE OF ELECTRONIC DEVICES

The inspection and acceptance of the devices shall be performed by the U.S. government upon their arrival at the destination in Nassau, The Bahamas. The payment(s) to the Contractor shall be made following satisfactory installation of the devices and satisfactory training for the students.

11. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a firm fixed price.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• The award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Devices delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. The quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. The contractor must be registered in the System for Award Management (SAM).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment in this request to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.