SOW-Electric Generator in CEIN Choluteca.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

U.S. Embassy – Tegucigalpa, Honduras

Electric Backup Generator in Choluteca in support the Forensic Medicine Directorate and Public Ministry

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

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SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist by 5:00 P.M. (local Washington D.C. time) on the following date: 27 July 2023.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals via email:

Name: Kelly L. Byers Title: Contracting Officer E-mail: byerskl@state.gov

Name: Ana Carcamo Title: Contracting Officer Representative E-mail: carcamoag@state.gov

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

Closing Date and Time for submission of offers:

• 5:00 P.M. (local Washington D.C. time) on the following date: 28 July 2023

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

2.5 MULTIPLE PROPOSALS/ALTERNATIVE SOLUTIONS

Contractors shall not submit, nor shall the Government accept or evaluate, multiple proposals offering alternative solutions. Contractors shall not submit, nor shall the Government accept or evaluate, multiple solutions within one proposal.

2.6 PERIOD OF ACCEPTANCE OF OFFERS

Contractors shall agree, if the proposal is accepted within ninety (90) calendar days (unless a greater period is inserted by the contractor) from the date specified in the solicitation for receipt of proposals, to furnish any or all of the requirements upon which prices are proposed at the price set opposite each item, performed and/or delivered at the designated point(s) within the time specified.

2.7 SPECIFIC SUBMISSION INSTRUCTIONS

Quotes should be written in English and prices must be reflected in dollars.

Vendors shall limit the number of pages to no more than fifteen (15), 12 Point Font, Times New Roman, pdf.

All offers shall be submitted to the designated Contract Specialist via email.

Name: Kelly L. Byers Title: Contracting Officer E-mail: byerskl@state.gov

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SECTION 3

DESCRIPTION OF REQUIREMENTS

BACKGROUND

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime.

INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

The International Narcotics Affairs Section (INL - U.S. Embassy, Honduras) requires the purchase and one-time installation of an Electric Generator in Choluteca, Choluteca, Honduras, as provided in the specifications attached.

The “Centro Integrado - CEIN” or Integrated Center from the Forensic Medicine Directorate and Public Ministry, includes offices for administrative, prosecutors, investigators and forensic personnel in Choluteca, Honduras. In plans the CEIN includes: and Electrical Room with I-Line and Electric Panels; and an Electric Backup Room where an electric generator and and its Automatic Transfer Switch (ATS) will be installed in the future.

As of now, the CEIN has one I-Line of 800A that can be found in the plans in the electrical room;

There is electric transformer bank (3x100KVA) located on the South-West Side of the Building at street level, at approximately 69 LM from the Electrical Room. The Electric Backup Room which will house the backup electric generator will be located at approximately 48LM from the Electrical Room.

Plans and annex below for the location and electrical details can be found in pages 15-26.

The purchase and installation of a backup electric generator will result in the capacity enhancement of the forensic and investigation services provided, which include Reception of Criminal Complaints, Interviews with Prosecutors, Forensic Evaluations, and Evaluations in the Gesell Chamber. Additionally, it will provide a one-stop for citizens to have access to such services. The CEIN will receive cases from the southern region of Honduras, including the departments of Choluteca and Valle.

The equipment to be provided shall be for an accredited dealer that can provide accessories and spare parts, and maintenance (if needed) in Honduras.

THE SCHEDULE

1. ACQUISITION METHOD

The U.S. Government is conducting this acquisition as a Simplified Acquisition Procedure with Full and Open Competition.

1.1 TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates. This purchase request is under NAICS Code: 333618 - Other Engine Equipment Manufacturing.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all furniture is received and accepted by the U.S. Government in accordance with the contract delivery date NLT than one-hundred (100) calendar days after from receipt of the award notification

3. SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government an Electric Backup Generator in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW. The firm fixed price shall include the electrical units, transportation, delivery and warranty certificates and any other documentation mandated by the destination country.

3.1 SPECIFICATIONS

CLIN

Description Quantity Unit of Measurement

1. Electric Backup Generator brand name or equal to Cummins – Generador Electrico de Respaldo de marca igual o similar a la Cummins

A. Capacity: 375VA (300kW) Standby, B. Frequency: 60 Hz, C. Phase System: 3PH D. Voltage, 208 Volts E. Silent F. Engine configuration: 4 cycle; In-line; 6 cylinder G. Engine Governor type: Electronic H. Engine Aspiration: Turbocharged and charge air cooled I. Bore x Stroke: 112mm x 149mm J. Alternator Design: Brushless Single Bearing, 4 Pole K. Stator: 2/3 Pitch L. Alternator Insulation & IP: Class H; IP21 or IP23 M. Starting/charging system 24V battery N. Fuel Type: Diesel consumption O. Fuel System: incorporated into the generator set base frame, single wall P. Fuel Tank Capacity: 608 L (approximately) Q. Includes Sound Attenuated Enclosure, Galvanized steel construction.

R. Includes necessary:

a. Oil cooler

b. Oil drain valves

c. Fumes disposal; piped to front of radiator

d. Lubricating oil

e. Oil filter and dipstick

f. Air filter

g. Oil drain lines with valve; piped to edge of base

S. Must include manuals of use in Spanish T. Certification: CE, NFPA110 or ISO 8528-5, U. Dimensions (maximum size acceptable):

Length 4259mm Width 1424mm Height 2315mm Dry Weight:4215kg (approximately) 1 each

2. Automatic Transfer Switch (ATS) brand name or equal to Cummins - Automatic Transfer Switch (ATS) de marca igual o similar a la Cummins

A. Capacity: 1000AMP B. Frequency: 60 Hz, C. Phase System: 3PH D. Voltage 208V E. Frequency 60 Hz F. Number of poles 3 G. Control Panel: Microprocessor H. Auxiliar contacts: Emergency Position and normal I. Delay in motor start: 3 seconds and adjustable range between 0-10 seconds J. cUL or CE listed 1 each

3. Installation services according to plans and manufacturer’s standards. – Servicios de instalacion de acuerdo a planos e indicaciones de manufactura

Includes:

A. Installation of Automatic Transfer Switch according to plans and manufacturer’s standards.

B. Installation Electric Emergency Generator according to plans and manufacturer’s standards.

C. Conduit is already set up in location, do not include in proposals.

D. Consider 5 linear meters of electrical cabling from transformer to Main Principal

E. Consider 3 linear meters of electrical cabling from Main Principal to ATS

F. Consider 5 linear meters of electrical cabling from ATS to Generator

G. Consider 5 linear meters of electrical cabling from Generator to Charge Maintainer

H. Molded Case Circuit Breaker 1000 Amp, 3 Pole, brand name or equal to Square D

I. Exhaust duct system J. Grounding of the equipment K. Testing of the electric backup generator and the ATS. 1 lot

4. Transportation to Choluteca, Honduras – Transporte de equipo a Choluteca Honduras

A. Shipping of the equipment B. Unloading of the equipment.

1 lot

Note: Plans can be found in pages 12. PDF files can be provided upon request.

3.4 ADDITIONAL REQUIREMENTS

Manuals of use and care should be provided in PDF & Print-Spanish.

4. WARRANTY

In accordance with the Contractor’s proposal, the vendor’s offer should include a two (2) years or 500 hours (whichever occurs first) warranty from final installation date for the generator; and, a one (1) year warranty from final installation date for the ATS. It should cover any defects or deficiency that may occur during normal use.

A written warranty should be provided.

5. PREPARATION FOR DELIVERY

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. Any lost or damaged items during shipment shall be replaced by the contractor upon notification.

All equipment provided shall be clean, in new condition and must be in the normal operating ranges. No grey market or refurbished products.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 All items shall be clearly marked as follows:

Embajada Americana Order No. (provided upon award) Item #___of ___ (if applicable) Attention: Ana Carcamo Phone:+504 94510604 Email: carcamoag@state.gov

6.2 Consignee Address:

Consignee: Embajada Americana Order No. (provided upon award) Col. San Carlos, Avenida La Paz Tegucigalpa M.D.C., Honduras Ana Carcamo Email: Carcamoag@state.gov

7. DELIVERY SCHEDULE

The Electric Backup Generator shall be delivered and installed to location set forth in section 8, in up to one-hundred (100) calendar days after from receipt of the award notification.

mailto:carcamoag@state.gov mailto:Carcamoag@state.gov

8. PLACE OF DELIVERY AND INSTALLATION

The Electric Backup Generator will be delivered and installed to the following address:

Juzgados Unificados de Choluteca Centro Integrado del Ministerio Publico y Medicina Forense

(8R5C+W5M), Choluteca, Choluteca, Honduras

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, shall be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply

The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

If an export license is required, delivery shall be forty five (45) days after receipt of export license, and export license application shall be accomplished expeditiously after award.

10. INSPECTION AND ACCEPTANCE

The Contractor shall ensure professional installation to original equipment manufacturer (OEM) standards for all components and accessories. Contractor must ensure all equipment is assembled and working properly.

Contractor must do a cleanup and dispose of all packaging and debris.

The inspection and acceptance of the Equipment shall be performed by the U.S. Government upon the installation in Choluteca, Choluteca, Honduras.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products by the Office of INL in Tegucigalpa. All equipment delivered and installation performed shall conform exactly to the standard described in Section 3.

If the items or some item does not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL Honduras. The vendor shall evaluate and replace returned items with no transportation cost to INL.

The Contractor shall notify the U.S. Government five (5) business days before the completion of the installation. INL will have two (2) day to inspect and accept all items. The designated representative of the US Embassy in Honduras will be responsible for carrying out at least the following checks of the required elements:

i. Quantities

ii. Compliance with the offered technical specifications

iii. Correct operation of the required elements

12. EVALUATION FACTORS FOR OFFERORS

The following are the evaluation factors for proposals sent by the bidders:

a) DESCRIPTION: Description/nomenclature of the item being quoted; Compliance with the requested technical specifications and warranty period as per Statement of Work.

b) TECHNICAL PROPOSAL: Vendor must include in its quotation, the technical proposal for the installation of Electric Backup Generator. Technical Specification Sheets are also required as part of the Technical Proposal.

c) PRICE: For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

• Award will be made to the lowest priced, technically acceptable, responsible quoter.

• The Government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

d) DELIVERY DATE: The Government will evaluate the proposed delivery time frame.

e) PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of Generators. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

• The Government will determine quoter responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

f) SAM: Unless an exception in FAR 4.1102 applies, a quoter must be registered in SAM (www.sam.gov) in order to be eligible for award. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered quoter.

http://www.sam.gov/

13. ADDITIONAL CONSIDERATIONS

1. PDF Plans of the location can be provided upon request.

Annex A Plan 1 - IE001

Plan 1.1 - IE001 – electric room, backup generator room, electric transformer bank, trench route, register box

Plan 1.2 - IE001 – Electric Backup Generator Room

Annex 6- Diagrama Unifilar