SOW EATON 9155.doc

Eaton UPS Service and PM for IT UPS A.

PURPOSE:

The purpose of this contract is to provide a full service agreement contract for the Eaton 9155 Uninterruptible Power Supply (UPS) unit for the IT server room for emergency repair service and preventive maintenance at the US PHS Claremore Indian Hospital of the US DHHS Indian Health Service, located at 101 S. Moore Avenue, Claremore, Oklahoma 74017.

B. SCOPE OF WORK:

1. Contractor shall be an authorized factory service provider.

2. Contractor shall provide all necessary labor, parts (except replacement batteries and full capacitor replacement), equipment, tools, and travel to perform preventive maintenance and emergency repair service as required by manufacturer’s recommended service on the following UPS equipment providing conditioned electrical power to the IT Server room:

· Eaton 9155-15 1-Phase Uninterruptible Power Supply (UPS), s/n: BM264FBB02

· UPS-mounted Maintenance Bypass Module (MDM)

· UPS-mounted Power Distribution Module (PDM) (not currently used)

3. All parts installed shall have one (1) year warranty. The UPS has a 2 year manufacturer’s warranty on parts

4. Contractor shall perform repairs and preventative maintenance services according to the manufacturer’s (Eaton) recommendations and guidelines. They are as follows from Eaton’s website and are listed with the same title as attachments (or use updated versions):

a. (Eaton) Electronics (UPS) Preventative Maintenance Scope of Work, Attachment R-2 Revision 10/14 or R-5 Revision 6/12 as applicable.

b. (Eaton) Battery Replacement Guidelines, Attachment R-9 revision 1/13.

c. Eaton UPS Flex Onsite Service Parts and Labor Coverage Scope of Work, Attachment R-30 Revision 12/12.

d. Eaton Ancillary Device Parts & Labor Coverage Attachment R-10 Revision 2/15.

5. Contractor’s service reports shall list all inspections, repairs, and service checks with notation provided for describing repairs and/or recommendations.

6. Additional services required that is not covered under this contract shall be brought to the attention of the project officer (Shawn Chopper, Facility Engineer) immediately and BEFORE the service can be performed.

7. Contractor shall be responsible for any required PPE/Infection Control protective gear or supplies. The U.S. Government shall provide a safe, full and free access to the equipment to perform the maintenance service.

C. DELIVERABLES & REPORTING REQUIREMENTS:

1. Contractor’s point of contact shall be Shawn Chopper, Facility Manager, at (918) 342-6020 or Carl Hunter, Acting IT Director, at (918) 342-6644.

2. Contractor shall sign in on the contractor’s log book in the main lobby operator’s booth or in the Maintenance Department room 230, obtain and ID badge prior to beginning work, and return badge and sign out at the end of each work day.

3. Documents on warranty material, materials/parts used, and Safety Data Sheets (SDS) shall be submitted with invoice.

4. Contractor shall provide a full detailed service report to Shawn Chopper-Facility Manager and Carl Hunter-Acting IT Director, before leaving the day of service. A rough draft service report may be provided in place of the final report as long as the final report is received within ten business days.

5. Claremore Indian Hospital is a tobacco/smoke free environment (building and grounds). No tobacco/smoking shall be tolerated..

6. Noise or loud talking shall be kept to a minimum in all areas of work. No profanity is allowed.

7. Access to building and parking shall be managed by the Facility Management Department (Maintenance).

WORK SCHEDULE:

8. Contractor shall perform PM work during normal business hours of 8:00 a.m. to 4:30 p.m. Monday through Friday or at times approved by the Facility Engineer or IT Department.

9. Contractor shall perform emergency service on a 24/7 basis.

D.

PERIOD OF PERFORMANCE:

Base Year - May 22, 2021 thru May 21, 2022 Option Year 1, Year 2 - May 22, 2022 thru May 21, 2023

Option Year 2, Year 3 - May 22, 2023 thru May 21, 2024 Option Year 3, Year 4 - May 22, 2024 thru May 21, 2025 Option Year 4, Year 5 - May 22, 2025 thru May 21, 2026

E. INVOICING:

The contractor shall submit a PROPER INVOICE. The Contractor shall submit an original invoice to the Oklahoma City Area Indian Health Service Office of Finance and Accounting, 701 Market Drive, Oklahoma City, OK 73114 and send a copy to Claremore Indian Hospital, Attn: Shawn Chopper, Facility Manager, 101 S. Moore Ave, Claremore, OK 74017.

Original invoice to:

Project Officer:

Michelle Watkins

Shawn Chopper, Facility Mgr. & Engineer

Oklahoma City Area Indian Health Service Facilities Management

Division of Finance and Accounting

Claremore Indian Hospital

701 Market Drive

101 S. Moore Ave.

Oklahoma City, OK 73114

Claremore, OK 74017