SOW - DVS Server Room Power Expansion.pdf

STATEMENT OF WORK

705 CTS Bldg. 942 DMOC Battlespace Power Expansion: Phase 1 - Assessment

Part 1

General Information

The contractor shall furnish all materials, labor, supervision, equipment, to include measurement tools and diagram design software’s, necessary to execute the first phase of a power expansion for the Distributed Mission Operations Center (DMOC) of the 705 Combat Training Squadron (CTS) in Building 942, at Kirtland Air Force Base, New Mexico. The Contractor shall meet all requirements discussed in this Statement of Work (SOW).

1.0 General: This contract encompasses the provision of electrical infrastructure assessment services for Phase 1 of the DMOC Battlespace Power Expansion. The scope of work includes site survey inspection visits to Building 942 where the Contractor will develop comprehensive electrical wiring diagrams and other necessary documents to effectively document the state of the electrical infrastructure within Building 942, including but not limited to, room 128 “Computer Room”, room 127 “Battlespace”, and room 125 “COMM”. The Contractor will develop any additional design documents as required to meet the requirements of a power expansion to the Power Distribution Units (PDUs), Uninterruptible Power Supplies (UPSs), Transformers and Circuit Panels inside rooms 127 and 128 and any adjoining rooms. The Contractor will perform a system analysis and develop AutoCAD files for the electrical and Battlespace Information Technology (IT) systems as presently wired in rooms 127 and 128. The Contractor will provide a basis of design narrative for the electrical and Battlespace IT systems as well as a conceptual power plan and one-line diagram for the power expansions in future phases.

1.1 Background: The DMOC is the United States Air Force’s (USAF) premier modeling and simulation training center. The DMOC’s IT infrastructure capacity has exponentially expanded, and the squadron has procured many different IT systems that have power requirements that cannot currently be met by the building’s existing electrical infrastructure. As such the DMOC must execute a phased approach to upgrading the existing electrical infrastructure to both assess the current state and then expand primarily by changing circuits on PDUs in the Battlespace. Finally, the DMOC personnel do not currently have on hand any electronic (PDFs, etc.) copies of the building wiring diagrams only the original Army Corps of Engineer plans from 1999, this compounds the difficulty in faced by DMOC personnel in trying to ascertain the reality of the electrical infrastructure.

1.2 Objectives: The Contractor perform a comprehensive assessment of the DMOC’s 1st Floor Battlespace and Computer Room electrical infrastructure with a view towards increasing overall power capacity to a 60A standard necessary to support all of the DMOC’s new three-phase 208V/60A IT systems, the assessment includes and is not limited to:

1.2.1 Site Inspection: The Contractor will conduct a thorough visual inspection of the electrical infrastructure, including but not limited to, power distribution units (PDUs), uninterruptible power supplies (UPS), generators, switchgear, and cabling. The Contractor will evaluate the physical condition of equipment and components for signs of wear, damage, or overheating.

1.2.2 System Analysis: The Contractor will perform system analysis to determine the capacity, redundancy, and reliability of the current electrical setup. The Contractor will assess the load distribution and identify any imbalances or overloads and verify compliance with the National Electrical Code (NEC) and other relevant standards and regulations.

1.2.3 Testing and Measurement: If necessary, the Contractor will execute electrical testing procedures, including insulation resistance testing, thermographic scanning, and ground fault testing. The contractor is also permitted to measure voltage, current, and power quality to ensure optimal performance and identify any irregularities.

1.2.4 Documentation and Reporting: The Contractor will document findings with detailed descriptions, AutoCAD documentation, and diagrams. The Contractor will provide a comprehensive report summarizing the evaluation results, including any deficiencies, potential risks, and recommendations for corrective actions or upgrades. The Contractor will develop AutoCAD files for the proposed electrical infrastructure expansion necessary to support the increasing Battlespace IT system power requirements. Lastly the Contractor will provide a basis of design narrative for the electrical infrastructure expansion, a conceptual power plan and one-line diagram.

1.3 Scope: The Contractor shall conduct a comprehensive assessment of the electrical infrastructure of the DMOC with the objective of developing a course of action (COA) for expanding all relevant PDUs in the Battlespace to support IT systems that require three-phase 208V/60A power. This assessment will also ensure the integrity, reliability, and safety of the electrical systems in support of mission-critical operations in the proposed power expansion COA. The assessment will encompass all electrical components, systems, and related infrastructure within the designated areas of the squadron's facilities. The scope of the assessment will include, but is not limited to, the following elements:

1.3.1 Visual Inspection and Condition Assessment: Perform a detailed visual inspection of all electrical panels, wiring, conduits, outlets, lighting fixtures, and other electrical components. Assess the condition of electrical equipment, noting any signs of deterioration, corrosion, damage, or wear that could affect functionality or safety.

1.3.2 System Capacity and Load Analysis: Evaluate the electrical load capacity of the current infrastructure and compare it with the actual load to determine adequacy and identify any areas of concern regarding overloading or insufficient capacity. Analyze the balance of the electrical load across phases and identify any discrepancies or inefficiencies. Moreover, identify where 3P-208V/60A loads could be deployed after reconfiguration of relevant PDUs.

1.3.3 System Reliability and Redundancy Evaluation: Review the design and implementation of system redundancies, including backup generators, UPS systems, and failover mechanisms, to ensure continuous operation during power outages or equipment failures. Assess the maintenance history and reliability of critical electrical infrastructure components.

1.3.4 Compliance Verification: Verify that the electrical infrastructure meets all applicable codes, standards, and regulations, including the National Electrical Code (NEC), local building codes, and any specific Department of Defense (DoD) requirements. Identify any areas of non-compliance and recommend corrective actions to meet the necessary standards.

1.3.5 Safety and Risk Assessment: Conduct a risk assessment to identify potential electrical hazards, such as shock, arc flash, and fire risks. Recommend safety improvements and protective measures to mitigate identified risks.

1.3.6 Energy Efficiency and Sustainability Review: Evaluate the energy efficiency of the electrical systems and identify opportunities for energy conservation and sustainability improvements. Provide recommendations for upgrades or modifications that could result in energy savings and reduced environmental impact.

1.3.7 Documentation and Reporting: Document the assessment process, findings, and recommendations in a comprehensive report. Include an inventory of the electrical infrastructure components, their conditions, and any recommended actions for repair, replacement, or upgrade.

1.3.8 Recommendations for Future Planning: Provide strategic recommendations for future infrastructure planning, including potential upgrades and expansions to support the squadron's evolving needs. Outline a proposed timeline and prioritization for implementing recommended actions. The Contractor will be aggressive in their recommendations of which electrical infrastructure components (i.e. PDUs) can be modified or converted to support 3P-208V/60A circuits. The Contractor will provide this list of recommended upgrades specifically with the deployment of IT systems that require 3P-208V/60A power. One of the primary deliverables in this SOW is the Contractor producing a report which details, in the DMOC’s overall electrical infrastructure configuration (that is to say, the power provided to the building by Kirtland AFB), which PDU circuits can be modified to 3P-208V/60A, how that would be performed and initial time and cost estimating.

The Contractor's assessment will serve as a foundational element for the squadron's electrical infrastructure maintenance plan and future upgrade strategies. The Contractor will ensure minimal disruption to squadron operations during the assessment and will coordinate closely with squadron personnel to schedule and conduct all necessary activities.

1.3.9 Deliverables: The Contractor will provide the following deliverables:

1. Assessment Report: A detailed report documenting the findings of the visual inspection, system capacity and load analysis, system reliability and redundancy evaluation, compliance verification, safety and risk assessment, and energy efficiency review. The report shall include an executive summary, methodology, detailed findings, diagrams where applicable, and recommendations for remediation, upgrades, or improvements.

2. Electrical Infrastructure Inventory: A comprehensive inventory of key electrical infrastructure components, including but not limited to PDUs, panels and wiring that pertain to areas where the Government will deploy future higher power requiring IT systems. The inventory shall also detail the make, model, age, condition, and any other relevant specifications for each component.

3. Compliance and Safety Plan: A plan outlining any necessary actions to bring the electrical infrastructure into compliance with current codes, standards, and regulations. A safety plan that addresses identified risks and includes recommendations for safety improvements and protective measures.

4. Maintenance and Upgrade Schedule: A proposed schedule for regular maintenance and any recommended upgrades or replacements. The schedule should prioritize actions based on criticality, potential impact on squadron operations, and cost-effectiveness.

5. Cost Estimate Documentation: Detailed cost estimates for each recommended action, including labor, materials, and any other associated costs. Cost estimates should be itemized and include a total cost summary.

6. Presentation of Findings: A formal presentation to squadron leadership summarizing the assessment findings, recommendations, and proposed next steps. The presentation should be prepared in a format suitable for decision-making purposes, such as a slide deck or briefing document.

7. Final Submission Package: A final submission package that includes all reports, plans, inventories, cost estimates, and presentation materials. The package should be provided in both electronic and hard copy formats, with electronic files organized in a logical structure for easy navigation and reference.

1.4 Period of Performance Installation: The period of performance shall start upon award of the contract. The project will occur in four (4) separate phases. The high-level phases are divided as follows:

• Phase 1: Contract award and the Contractor will initiate the project performing setup and kickoff with the 705 CTS.

• Phase 2: The Contractor will perform initial discovery via 705 CTS provided electrical infrastructure documents and any additional relevant documentation as requested by the Contractor. The purpose of this phase is for the Contractor to gain and initial understanding of Building 942’s electrical infrastructure prior to onsite-site surveys.

• Phase 3: The Contractor will perform onsite assessment, evaluation, and discovery via site surveys where they will utilize the documentation in Phase 2 to physically assess and evaluate Building 942’s electrical infrastructure. Following the completion of this phase the Contractor will perform any necessary site cleanup.

• Phase 4: The Contractor will utilize the products produced in Phase 3 to develop a comprehensive Assessment Report, the contents of which are addressed in Section 1.2 Objectives and Section 1.3 Scope.

The contractor will work with the 705 CTS POC to ensure all required documents are provided. Each phase will be completed before moving to the next phase.

1.5 Warranty: All work shall be inspected and accepted by the 705 CTS government project officer (Lt Conor Devlin, Phone: 505-853-0876), or any available 705 CTS DVS Member (Robert Freese, Alfredo Albizu, Anthony Uchello, Tom Cruz, SrA Palacios, and Joshua Padilla). The work area shall be inspected for workmanship, completeness, and cleanliness.

1.6 General Information:

1.6.1 Place of Performance: The work is to be performed at Building 942, 4500 Aberdeen Drive SE, at Kirtland Air Force Base, NM, 87117.

1.6.3 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0730- 1630 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Recognized Federal holidays resulting in closures can be found at opm.gov. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks detailed within this Statement of Work when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Base Access: All commercial trucks must enter through the contractor’s gate located just before the intersection of Gibson and Carlisle. In accordance with Kirtland Air Force Base, base entry procedures must adhere to delivery vehicle process requirements mandated by Kirtland Air Force Base. Supplier shall coordinate with the 705 CTS POC, Lt Conor Devlin, Phone: 505-853-0876 and Base Security to gain permissions to access the base.

Gate hours of operation are 0600-1800. Once at the gate, the driver must be able to show:

• Current vehicle registration.

• Current Proof of Insurance.

• A valid and current Driver’s License for the driver.

• A valid and current Driver’s License or other State Identification for any passenger(s) in the vehicle.

• A Bill of Lading which includes the Air Force installation name, date of anticipated delivery, and specific destination information.

1.6.5 Post Award Conference: Reserved.

1.6.6 Key Personnel: The following personnel are considered key personnel by the Government:

KO – Contracting Officer POC – Lt Conor Devlin (Phone: 505-853-0876) APOC – Maj Nicholas Lazos (Phone: 505-853-0384)

The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work.

All personnel that the Contractor provides for onsite assessment, evaluation, and discovery, and that will be entering the 705 CTS Battlespace, must have at least a SECRET/SAP Level Clearance, be a United States Citizen, and must be able to pass a USAF Criminal Background check, the Contractor will supply all relevant personnel’s personal information for verification by the 705 CTS Security office.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 Deliverable: Anything that can be physically delivered and / or installed and /or services rendered as per this Scope of Work, and associated attachments.

2.1.4 Quality Assurance (QA): Reserved.

2.1.5 Quality Control (QC): Reserved.

2.1.6 Subcontractor: Reserved.

2.1.7 Workday: The number of hours per day the contractor provides services in accordance with the contract.

2.1.8 Work Week: Monday through Friday, unless specified otherwise.

2.2 Acronyms: These acronyms may or may not apply to this Scope of Work.

ABW – Air Base Wing, 377th APOC – Alternate Point of Contact CTS – Combat Training Squadron, 705th DMOC – Distributed Missions Operations Center DVS – DMOC Virtualization Suite KO - Contracting Officer POC - Point of Contact

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Items and Services:

3.1 Services: The Government will coordinate with necessary parties to meet contractor needs that arise during the assessment, evaluation, and discovery. The Contractor will be provided access to all portions of the buildings and site necessary to conduct the site surveys. The Government will make available all plans for the existing building.

The Government will provide a detailed list of equipment which clearly indicates all electrical, utility and technology connections, including IT equipment. The Government will make available all certified staff (Including IT) during the onsite investigations to open electrical panels and equipment and/or remove panel covers so the Contractor can evaluate power capacities and loads.

3.2 Facilities: The Government will provide the necessary workspace for the contractor to stage materials on site and/or within the facility.

3.3 Utilities: The Government will provide electricity and water. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.4 Materials: The Government will provide any tools or equipment required by the Contractor to fully execute their assessment, evaluation, and discovery. Furthermore, the Contractor will make the Government POC aware of any additional needs that arise prior to and during the onsite assessment, evaluation, and discovery.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Items and Responsibilities:

4.1 General: The contractor shall furnish purchased equipment required to perform work under this purchase and service. The Contractor’s services are limited to electrical and technology engineering design. Any structural, civil, mechanical, or architectural services will be provided by others and not included as part of this Contractor. The Contractor’s conceptual drawings will be in AutoCAD MEP 2017 (2D) format. The Contractor’s site evaluations and subsequent findings will be limited to what areas are accessible to be visually and physically evaluated.

4.2 Secret Facility Clearance: The work will occur in a secure environment. Contractors will be always escorted by a 705 CTS POC within the secured work area. Contractors will be briefed with the security rules and must comply with the guidelines while in the Bldg. 942. Contractors will be provided a badge for the duration of the project by the 705 CTS security team after the security brief.

4.3 Materials: The contract shall furnish purchased materials required to perform work under this purchase and service.

PART 5

SPECIFIC TASKS

5.0 Specific Tasks:

5.1 Basic Services: The Contractor shall provide services for the Battlespace in Bldg. 942 of the 705 CTS, at Kirtland Air Force Base, New Mexico. The Contractor will render the Assessment as detailed in Section 1.3 Scope and provide the deliverables as outlined in Section 1.3.9 Deliverables.

5.2 Trash: The contractor is responsible for all trash and shall remove trash daily from the worksite. Trash disposal shall be in accordance with state laws. Packaging and other recyclable materials shall be recycled wherever possible.

5.3 Facility Protections: During the site visits the Contractor shall protect all building materials with industry approved protective coverings inclusive to craft paper, moving blankets and such type material. The contractor shall not use protective material that will leave any type of residual print, outline or imaging or any furniture or building materials. The Contractor shall not use any protective material that will cause any damage to the Battlespace floor tiles, adjacent Server Racks, UPS, or electrical infrastructure components.

5.4 Damage to Facility: The Contractor shall be liable for any damage to government property caused by the contractor or their representatives. The Contractor shall not perform the repairs to finishes but will hire a licensed General Contractor to perform the work at no cost to the Government.

PART 6

ATTACHMENT LISTING

6.0 Attachments List:

6.1 Flight Simulation Training Facility (TACCSF) Drawings of Work As Built, dated 1 December 2000

6.2 PDU As-Builts 1 of 2, dated 26 April 1999

6.3 PDU As-Builts 2 of 2, dated 26 April 1999

6.4 PDU Server Room Layout