SOW - draft.docx

STATEMENT OF WORK FOR TRIMMING OF MANGROVES

1. TITLE OF PROJECT:

Mangroves Trimming at CW Bill Young VAHCS.

2. SCOPE OF WORK:

The contractor shall provide all resources necessary to accomplish the deliverables described in this Statement of Work (SOW), except as may otherwise be specified.

a. Contractor shall provide all labor, materials and equipment necessary to perform the trimming of 600 feet of Mangrove in accordance with state and local laws along the coastal water behind building 71 and 101 at Bay Pines VA Healthcare System 10000 Bay Pines Blvd. Bay Pines, Fl. 33744. The contractor will remove all debris from the trimming site and dispose of away from Bay Pines in accordance with local laws at contractor’s expense. No added cost will be to the government for the clean-up process.

b. The contractor will obtain all licenses and any other documents needed for the mangroves trimming prior to the start of the trimming operation and present to the Contracting Officer (CO) or the Contracting Officer Representative (COR). The documents must be present for viewing doing the entire trimming operation. Contractor must have and maintain adequate insurance and proper licensing in accordance with all local, state and federal laws throughout the term of the contract.

3. PERFORMANCE BASED CONTRACT MANAGEMENT:

0. The Contractor shall assign an Account Manager who will serve as the point of contact (POC) throughout the duration of contract performance. The contractor shall also designate an alternate Account Manager (local) who will serve as the POC when the Account Manager is not available (illness, vacation, training, etc.).

0. The VA will assign a CO who will be the only individual authorized to effect changes in the contract.

0. The CO shall delegate the authority to manage all technical aspects of the Maintenance/Service to a POC.

0. The period of performance shall be for one (1) month from the time contract awarded.

4. CONTRACT AWARD MEETING

The contractor shall not commence performance on the contract in this SOW until the Period of Performance start date.

5. GENERAL REQUIREMENTS

1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task, and together with associated sub mile stone dates. The contractor's subtask structure shall be reflected in the proposal.

1. All written deliverables will be phrased in layman language. Statistical and other technical terminology will not be used without providing a glossary of terms.

1. Only offers including personnel, equipment, tools, materials, supervision, facilities, transportation, and other items and services necessary to perform maintenance/ service to the government by the Contractor.

1. The contractor will perform all duties of this contract from 0700-1700 hours (Monday – Friday or week end), therefore being very careful not to interfere with the normal day to day activity of CW Bill Young VAHCS.

Compliance with any certification of transporting materials or setting up of any type of equipment arising from Local, State, Federal Department of Health Regulations is the responsibility of the contractor. Contractor must produce proof to the requiring activity at any time.

6. GOVERNMENT RESPONSIBILITIES [If applicable] VA shall provide access into areas needed to perform the duties of this contract.

7. CONTRACTOR EXPERIENCE REQUIREMENTS – KEY PERSONNEL

Contractor’s Past and Present Performance will be reviewed by the Contracting Officer (CO) and Point of Contact (POC) on an annual basis. This survey will be documentation of the Contractor’s acceptable or unacceptable performance during the contract period.

8. SECURITY

1. VA Police will issue photo identification badges directly to contractors’ and sub-contractors’ superintendents and foremen. These ID badges must be worn by these individuals at all times while on VA property

1. The contractor shall be required to comply with all security policies/requirements of CW Bill Young VAHCS. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

1. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with the POC.

CW Bill Young Healthcare System does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

1. Background investigation will be performed if necessary.

9. CONTRACTOR RESPONSIBILITIES

The contractor will be responsible for the actions of all individuals provided to work for the VA under this contract. In the event that damages arise from work performed by contractor provided personnel, under the auspices of this contract, “the contractor will be responsible for all resources necessary to remedy the incident.”

10. GOVERNMENT RESPONSIBILITIES

VA shall provide access into areas needed to perform the duties of this contract.

11. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final materials and all associated working papers, application source code, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this contract are the exclusive property of the U.S. Government and shall be submitted to the POC at the conclusion of the contract.

1. The CO or POC will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order presented to the contractor shall be submitted to the POC for response.

1. Press releases, marketing material or any other printed or electronic documentation related to this contract, shall not be publicized without the written approval of the CO or POC.

12. SAFETY

It is agreed that the contractor shall meet all local, state and federal safety requirements during the trimming of the Mangroves. All materials must be securely transported with straps or chains in accordance with all local, state, and Federal Department of Health Regulations. All chemicals transported will have SDS in the transported vehicles. The contractor will be given a copy of CW Bill Young VAHCS internal Safety Policy prior to the CO issuing an Order to Proceed.

13. QUALITY CONTROL

The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure that the Mangroves are trimmed in accordance with all local, state and federal regulations to prevent Plant damage or destruction.

14. POINT OF CONTACT (POC):

The POC will be identified by a Letter of Delegation from the CO. The POC monitors all technical aspects of the contract and assists in contract administration. The POC is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning all work perform in accordance with the SOW.

technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A Letter of Delegation is issued to the POC, a copy of which is sent to the Contractor, states the responsibilities and limitations of the POC, especially with regard to changes in cost or price, estimates or changes in delivery dates. The POC is not authorized to change any of the terms and conditions of the resulting order.

15. RECOGNIZED HOLIDAYS:

The contractor is not required to perform services on holidays. However, should a regularly scheduled trimming day fall on a holiday, the contractor shall provide services on an alternate day during that week!

New Year’s Day Labor Day

16. HOURS OF OPERATION:

The contractor is responsible for conducting business during the normal business hours (7:00 – 5:00), except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

17. PLACE OF PERFORMANCE:

The work to be performed under this contract will be performed at the CW Bill Young Veterans Healthcare System, 10000 Bay Pines, Florida 33744 at the south side of building 71 and 101

18. ORGANIZATIONAL CONFLICT OF INTEREST:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

19. PAYMENT:

The Contractor will be paid upon request of a proper invoice. Inclusion on the Contractor’s invoice should be your Company’s name, tax ID number, description of services, period of services billed for, itemized amounts, and remit to address. Invoices shall be submitted to VA Financial Service Center, 149971, Austin, TX 78714-9971. Payments will be made upon written certification from the POC that the services have been performed.