SOW-Draft-2025 GTFF.pdf

STATEMENT OF WORK (SOW)

Golf Cart Rentals (Great Texas Freedom Fest)

April 11, 2025

BACKGROUND:

The 502nd Great Texas Freedom Fest Committee is seeking to engage contractors to provide 30 golf cart rental services for the duration of the Event. The Great Texas Freedom Fest 2025 will take place on 11 – 13 April 2025 and the golf carts will need to be in place 11 April 2025 at JBSA-Ft. Sam Houston, Texas.

The purpose of this Statement of Work (SOW) is to outline the requirements and expectations for the provision of golf cart rental/lease services.

SCOPE OF WORK:

The offeror shall provide a 30 golf carts (30 gas, four-seater) for the execution of the 2025 Great Texas Freedom Fest and adhere to the standards in this Statement of Work (SOW). The offeror shall provide all personnel, labor, materials, equipment, management, supervision, coordination, lodging, and transportation to and from the location required to accomplish this work unless otherwise stated herein.

REQUIREMENTS:

1. Golf Cart Specifications:

1.1 Each golf cart shall be in good working condition and meet all applicable safety standards.

1. Braking systems: Golf carts should have reliable braking systems, including a parking brake and a foot-operated brake.

2. Lighting: Golf carts should be equipped with headlights, taillights, and brake lights to increase visibility.

3. Mirrors: Golf carts should have rearview and side mirrors to provide a clear view of surrounding areas.

4. Insurance: The contractors must ensure that the golf carts are insured for accidents or mishaps.

1.2 Golf carts shall be equipped with a canopy or roof to provide protection from the elements.

1.3 30 golf carts shall have 4 seats

2 Delivery and Pickup:

2.1 The Contractor shall deliver the 30 golf carts to Bldg. 2750, 3170 Stanley Rd. JBSA Ft.

Sam Houston, TX 78234 on 11 April 2025 at 0800. The designated location on Beale AFB is to be determined.

2.2 The Contractor shall pick all 30 golf carts from JBSA Ft. Sam Houston on 13 April 2025 at 0800 at Bldg. 2750, 3170 Stanley Rd. JBSA Ft. Sam Houston, TX 78234

3 Safety:

3.1 The Contractor shall provide safety instructions and guidelines to all Event staff and volunteers who will be operating the golf carts prior to the release of the 30 golf carts.

3.2 In the event of an emergency the contractor shall call the following: Dial 911 for Security and Fire safety services.

4 Contractor Responsibilities:

4.1 Provide 30 golf carts, meeting the specifications outlined above.

4.2 Deliver and pick up the 30 golf carts as outlined above.

4.3 Point of Contact: Upon the arrival of the delivery vehicle at the military entrance gate, the contractor must contact Sgt. Torrance Daniels at (719-761-8801) to receive an escort to the delivery pickup location. The Contractor must ensure coordination with Sgt. Daniels for timely entry into the site

5 TECHNICIAN REQUIREMENTS:

5.1 Technicians may be on-site during the Great Texas Freedom Fest to troubleshoot and ensure equipment remains functional throughout the event. Even if on-site technicians are not available, the contractor shall replace any vehicles that are identified unserviceable nightly or provide backups on site.

6 SECURITY REQUIREMENTS:

6.1 All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government Installation shall abide by all security instructions and directives of JBSA Fort Sam Houston.

6.2 Security. JBSA Fort Sam Houston will provide 24-hour security to all equipment.

7 Delivery:

7.1 Contractor technicians will access the installation through the Commercial Vehicle Inspection Area on Jadwin Road for vehicle inspections. Each technician will be issued a base pass for seamless entry and exit at the commercial gate throughout the Great Texas Freedom Fest.

Subsequent access will be via Scofield Gate, Walters Gate, or Harry Wurzbach EAST Gate.

Delivery personnel and on-site technicians must undergo background checks as a prerequisite for Installation Entry. It is mandatory for delivery personnel to submit a Visitor EAL Template to the 502nd Security Forces Squadron no later than two weeks before the visit (April 11, 2025). The Visitor EAL Template must include comprehensive details such as Full Name, Date of Birth, Driver's License Number, and State. Any vehicles entering the installation must have proof of registration and insurance