SOW.Redacted.pdf

Statement of Work

Section A: Scope

1. Objective: Norfolk Naval Shipyard (NNSY) requires preventive maintenance on each of the NNSY Centralized Pier-Side Pretreatment Unit (CPPU) Emergency Diesel Generators (EDG).

2. Background/Introduction: The MDG250 EDGs are utilized during planned/unplanned power outages to maintain power and operations to the CPPU Facility. These EDGs are standby equipment and require regular preventive maintenance to ensure full operational status when needed. Malfunction of these EDGs will have negative impacts on the mission of NNSY.

Section B: Applicable Documents

3. Documentation: Generac Owner’s Manual for Mobile Generator – MDG250DF4

Rev. B 08/18/2023

Section C: Requirements

4. Scope of Work: All service requirements for these EDGs are based on time and not operational hours as these EDGs are standby equipment and will not accumulate enough hours of operation to trigger hourly based PM intervals. Therefore, as defined below, all services per the OEM Service Manual will be arranged to be performed based on time.

4.1 Detailed Quarterly PM Scope (Q):

4.1.1 Pre-Operation Inspection: Check engine oil level, check engine coolant level, check fuel level, drain water from fuel filters, check air cleaner dust valve restriction indicator gauges, inspect engine compartment, check tire pressure, check fuses, check battery voltage, check automatic belt tensioner and belt wear, check engine mounts, check engine electrical ground connection, check for alarms or faults, check fire extinguisher. Check battery chargers and block heaters. Refer to OEM Owner’s Manual for any additional required tasks.

4.1.2 Operational Inspection: Operate equipment (see note 1), check engine speed, check cooling system, check for alarms or faults. Refer to OEM Owner’s Manual for any additional required tasks.

4.1.2.1 Note 1: If equipment is operated without a load or a sustained maximum load, operations are restricted to 5 minutes or less for the first 20 hours. To operate greater than 5 minutes there must be an electrical load present (30-89% load

4.2 Detailed Annual PM Scope (A):

Change engine oil and replace oil filter, change Diesel Exhaust Fluid (DEF), check coolant weep hole, check open crankcase vent (OVC) system, replace fuel filter elements, check cooling system, pressure test cooling system, check crankcase vibration damper. Refer to OEM Owner’s Manual for any additional required tasks.

4.3 Detailed Biennial PM Scope (B):

4.3.1 Change OCV filter. Refer to OEM Owner’s Manual for any additional required tasks.

4.4 Detailed Triennial PM Scope (T):

4.4.1 Adjust engine valve clearance, test glow plugs for continuity, change DEF dosing unit filter, change crankcase vibration damper, flush and refill cooling system, replace cooling system thermostat, replace alternator/fan belt, grease axles and jacks. Replace batteries. Refer to OEM Owner’s Manual for any additional required tasks.

4.5 Itemized Base Year Scope:

• Quarter 1: Perform “T”, “B”, “A” and “Q” maintenance.

• Quarter 2: Perform “Q” Maintenance.

• Quarter 3: Perform “Q” Maintenance.

• Quarter 4: Perform “Q” Maintenance.

4.6 Itemized Option Year 1 Scope:

• Quarter 1: Perform “A” and “Q” maintenance.

• Quarter 2: Perform “Q” Maintenance.

4.7 Itemized Option Year 2 Scope:

• Quarter 1: Perform “B”, “A” and “Q” maintenance.

• Quarter 2: Perform “Q” Maintenance.

4.8 Itemized Option Year 3 Scope:

• Quarter 1: Perform “T”, “B”, “A” and “Q” maintenance.

• Quarter 2: Perform “Q” Maintenance.

4.9 Itemized Option Year 4 Scope:

• Quarter 1: Perform “A” and “Q” maintenance.

• Quarter 2: Perform “Q” Maintenance.

• Quarter 4: Perform “Q” Maintenance

4.10 Equipment Specifications:

4.10.1 CPPU Portable 1, Generac MDG250, Generator Set Serial: 3015039449

(2025 unit)

4.10.2 CPPU Portable 2, Generac MDG250, Generator Set Serial: 3003891323 (2017 unit)

5. Contractor Responsibilities:

5.1 The Contractor shall perform all work in accordance with (IAW) the "Scope" section of this SOW and comply with all terms and conditions of the contract.

The Contractor shall deliver individual PM reports to the Technical Point of Contact (TPOC) electronically within one (1) week of service completion. If services for a specific EDG detailed in the "Equipment Specification" are not performed during any quarterly period, the Contractor shall not bill or invoice the Government for those unperformed services. All corrective action service estimates submitted by the Contractor to the TPOC shall remain valid for a minimum of 60 calendar days from the date of submission.

5.2 The Contractor shall be solely responsible for the proper disposal of all generated waste, debris, and materials. Under no circumstances shall the Contractor transfer disposal responsibilities or materials to the shipyard.

5.3 The Contractor's authorized quality representative shall review, approve, and sign off on all final reports to certify that they accurately reflect the work and analysis performed.

5.4 Following maintenance service, the Contractor shall perform operational checks to verify the proper functionality of the equipment. Unloaded operational checks shall strictly adhere to, and not exceed, the maximum unloaded runtime limits specified for each EDG. If the required testing duration cannot be completed within unloaded runtime limits (even after allowing the EDG to cool down and restarting for subsequent unloaded sequences), the Contractor shall submit a request to Code 900F.3 to perform loaded testing. Approval and scheduling of loaded operational checks are subject to waterfront operational constraints.

5.5 The Contractor shall coordinate the specific date and time for all PM services with the TPOC to confirm equipment availability and secure facility access. To ensure proper coordination, the Contractor shall submit a formal schedule request to the TPOC at least two (2) weeks in advance of the proposed service date. If access to an EDG cannot be secured for any reason during a scheduled quarterly period, the Contractor shall not bill or invoice the Government for those unperformed services.

5.6 The Contractor shall deliver all test results and the following minimum reports to the TPOC within one week of their availability. All submissions must be provided electronically as individual, standalone files (not consolidated into a single document):

• All PM reports.

• Engine oil analysis.

• Engine coolant analysis.

• Load testing.

• Generator megger testing.

5.7 Contractor will require Controlled Industrial Area (CIA) access and Personal

Protective Equipment (PPE). "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

6. Shipyard Responsibilities:

6.1 NNSY will provide the Contractor with reasonable access to the equipment during normal working hours, defined as 0730 to 1600, Monday through Friday, excluding Federal holidays. If work is required outside of these standard hours, the Contractor shall coordinate and obtain approval from the TPOC in advance.

If equipment access is delayed or unavailable due to active waterfront operations, NNSY will coordinate with the Contractor to establish a mutually agreeable rescheduled date and time.

7. Security Requirements:

Defense Biometric Identification System and NAVSEA Badging (REQUIRED FOR

ALL CONTRACTS)

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs) (REQUIRED FOR ALL CONTRACTS)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-

PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL

AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.