SOW. Preventative Maintenance and Service contract for C134 ICP-OESs and ICP-MS.pdf

Statement of Work for

Mid-Atlantic Regional Materials Test Laboratory Preventative Maintenance and Service contract for PerkinElmer Equipment and

Instruments, C134 ICP-OESs and ICP-MS

1.0 Organization. Mid-Atlantic Regional Materials Test Laboratory, Code 134.1, 3rd Floor Annex, Room 352/356, Bldg. 184, Portsmouth, VA.

1.1 Background. The Mid-Atlantic Regional Materials Test Laboratory is a modern and complete engineering and science laboratory, specializing in routine and unique analysis and problem solving with state-of-the-art laboratory space and instrumentation. Services include, but are not limited to, metallurgical and chemical analysis, mechanical and environmental testing, nondestructive inspection, failure analysis, polymeric materials, composite technology, welding and heat treating. The laboratory utilizes 4 PerkinElmer Avio 500 ICP-OES and 1 PerkinElmer Nexion 2000 Model C ICP-MS to accomplish analysis required by Norfolk Naval Shipyard. A preventative maintenance and service agreement is needed to optimize performance and prevent instrument down time due to instrument failure.

1.2 Objective / Scope. The Objective/Scope of this requirement is to acquire prompt, technically accurate, and high quality preventative maintenance (PM) service agreement for a period of three

(3) years (Base + 2 Option Years) in support of PerkinElmer equipment and accessories. To optimize equipment performance, ensure consistency in results, and prevent instrument down time for NNSY’s use in support of its Missions.

The instruments and accessories serviced and covered under this agreement are as follows:

Nexion 2000 Model C S/N: 815N0010602C Chiller-1HP 230V/60HZ TP Quiet S/N: 2001-00174 4DXX FAST Dual Rinse Autosampler S/N: SC4-191266 4 DX FAST DXi System Avio 500 S/N: SC4-190666 4 DX Fast DXI System Avio 500 S/N: SC4-190761 Avio 500 Cycl./Concentric Instrument S/N: 081S1910011 Avio 500 Cycl./Concentric instrument S/N: 081S1910091 Chiller-1 HP 230V/60HZ S/N: 1908-03478 Chiller-1 HP 230V/60HZ TP Quiet S/N: 1908-03471 Avio 500 Concentric Spectrometer S/N: 081S1810041 Avio 500 Concentric Spectrometer S/N: 081S1810112 ESI SC Fast SC-4 w/ fast 200.7 S/N: X4DXX-A-181017 ESI SC FAST SC-4 W/ fast 200.7 S/N: X4DXX-A-181014 Chiller-1HP 230V/60HZ S/N: 1807-04612 Chiller-1HP 230V/60HZ S/N: 1807-04624

Service of the above listed instruments and accessories will include:

One (1) scheduled Preventive Maintenance (PM) visit for the instruments and accessories.

o PM visit will be scheduled with TBD or designated laboratory personnel.

o Prior to the PM visit, the Contractor will ship all required materials needed to perform maintenance directly to the organization address listed in Section 1.0.

o All items will include unlimited break-down site visits and priority repair service, including non-consumable parts, labor, and travel. Software utilized to operate the instrumentation is included under this agreement.

o All non-consumable parts, labor, and travel required for PM and/or repair services will be covered under this agreement.

Troubleshooting Support: The Contractor shall provide unlimited troubleshooting assistance when contacted by Government personnel during regular support hours (0900–1700 EST).

Technical support must be provided as soon as possible, but no later than 24 hours after call was made, and from an Engineer/Specialist certified in repairing the equipment or instrument being serviced.

Response Time: The time it takes to schedule a repair date and time when the issue cannot be resolved through troubleshooting and on-site services is required, shall not exceed five (5) business days from the initial request. This requirement is intended to minimize instrumentation downtime and ensure continuity of laboratory operations.

On Site Repair: If an issue cannot be resolved remotely, the Contractor shall dispatch a qualified technician to the site to perform repairs. All on site repair services, including non-consumable parts, labor, and travel, are included under this agreement. Technicians must possess the necessary OEM level training, certification, or authorization to perform repairs.

Personnel requiring access to installation will require a background check to be performed at least three (3) weeks prior to access date. Contact Emmanuel Suarez or representative to coordinate paperwork for access.

Security NNSY Access Requirements: All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

(Note: A “seated contractor” is a contractor who received CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location.)

• Procedure for receiving a DBIDS card:

a) Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b) The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region mid- Atlantic (CNRMA) for vetting.

c) CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d) Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e) Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs): A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a) NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-

PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDUSTRIAL AREA.

b) NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c) SECPROMAN Vol 1 5510.36 Rev E.

In accordance with ref (a), personally owned camera enabled PED’s will be authorized inside of the Controlled Industrial Area (CIA) and all Security Islands.

Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

Submarine Specific PEDs Instructions: In accordance with COMSUBLANT/COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines, are prohibited.

SAFETY

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract.

a. Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name lables and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

b. Contractors and NNGA’s may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

c. Names and contact information for NNSY LOTCs and/or the Facility Custodian will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.”

REQUIREMENTS FOR ACCESS TO NAVY INSTALLATIONS

Commander, Navy Installations Command (CNIC), has established the Defense Biometric Identification System, (DBIDS), a standardized process for granting unescorted access privileges to vendors, contractors, suppliers and service providers not otherwise entitled to the issuance of a Common Access Card (CAC) who seek access to and can provide justification to enter Navy installations and facilities. Participation in the DBIDS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS. Alternatively, if the vendor so chooses, it may voluntarily elect to obtain long-term credentials through enrollment, registration, background vetting, screening, issuance of credentials, and electronic validation of credentials. Further information regarding DBIDS can be found at www.cnic.navy.mil/om/dbids.html NOTE: Bldg 276 TELEPHONE: 757-396-5815 (or 5095)

NORFOLK NAVAL SHIPYARD CONTRACTS DEPARTMENT – SERVICES

CONTRACTS DIVISION

No instructions, either verbal or written, deviating from the terms and conditions of this order are effective or binding upon the Government unless authorized and formalized by contractual documents issued by the Contracting Officer. On any problems concerning the order, please contact, DENISE SWAIN, CODE 412 NORFOLK NAVAL SHIPYARD CONTRACTS

DEPARTMENT, SERVICE CONTRACTS DIVISION, BLDG. 65, 1ST FLOOR,

PORTSMOUTH, VA 23709-5000, TELEPHONE: (757) 396-2206.

General. Technical Point of Contact TBD

Certifying Official: TBD Funds Administrator: TBD