SOW.pdf

Statement of Work (SOW)

Project: Elevator service agreement for buildings 9 and 20

GENERAL INFORMATION

1.0 Scope of Work:

The USDA, National Centers for Animal Health is in need of an Elevator Service Agreement for seven (7) elevators to maintain them and keep them in safe reliable operation.

BASE YEAR – 12 MONTHS FROM DATE OF AWARD

OPTION YEAR 1 – 12 MONTHS FOLLOWING COMPLETION OF BASE YEAR

OPTION YEAR 2 – 12 MONTHS FOLLOWING COMPLETION OF OPTION YEAR 1

OPTION YEAR 3 – 12 MONTHS FOLLOWING COMPLETION OF OPTION YEAR 2

OPTION YEAR 4 – 12 MONTHS FOLLOWING COMPLETION OF OPTION YEAR 3

2.0 Background:

The elevators will require monthly service inspections, emergency service and annual inspections required per 29 CFR 1917.116.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

Elevator descriptions and details:

Location:

USDA, National Centers for Animal Health 1920 Dayton Ave Ames, Iowa 50010

Building 20 2 Traction Glass Passenger Elevator 1 Door – 4 floors 2 Traction Freight Elevators 1 Door - 7 floors 2 Hydraulic Elevators 2 Doors – 2 floors

Building 9 1 Hydraulic Rope Freight Elevator 2 Doors – 4 floors

Coverage to include:

- Monthly Service with handwritten or electronic service tickets

- Annual no load test with handwritten or electronic report of results

- Full load tests every three years with handwritten or electronic report of results

- Replacement parts and labor for normal wear and tear items

- 24/7 – 45 minute or less - Emergency Response to have a competent Elevator Technician on site to attempt repair or release someone trapped in an elevator.

- Contractor shall provide an individual pricing with a break-down of labor and material costs for any services that are not covered by the contract due to damage rather than normal wear and tear for review within three working days.

- Annual Cleaning of (4 story) Glass Elevator shaft including all glass inside the elevator shaft. Cleaning of all vertical and horizontal (structural steel) surfaces including the top of the elevator car and the elevator car windows.

- Annual vacuum cleaning of the bottom of the shaft for seven (7) elevators.

Contractors are strongly encouraged to schedule a site visit to look at the elevators.

Contact Jeff Waterbury via email at jeff.waterbury@usda.gov to arrange for a site visit.

Work Restrictions & Conditions

A. Site Security Access

1. Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the work day. A current government-issued identification with a picture ID is required for entry.

2. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative, Michael Kuennen or as designated.

3. Work shall be confined to Building 20 and Building 9 Elevator Mechanical Rooms and Elevator Shafts. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

4. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

5. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

6. No “tailgating” of USDA employees through secure entrances is allowed.

7. No animals/pets are allowed to be brought on the site regardless of whether they are left in a vehicle in the parking lot or not.

B. Work Hours: Regular work hours for the site are 7:00am to 6:00pm, Monday through Friday, excluding Federal holidays.

C. Work Outside of Regular Work Hours: Is not authorized unless it is an

Emergency Situation and Contractor has been requested to Service an Elevator by the proper Federal Authority.

Quality Control Requirements

A. COR shall inspect the completed work for approval with the contractor prior to considering the work to be complete.

Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Toilet Facilities: The Contractor is allowed to use Public Toilet Facilities within the Building 20 Conference area Rooms 1034 and 1049 and Building 9 Basement Control Room restroom.

D. Smoking is only allowed in the outdoor smoking building located at the northwest corner of Building 20. The contractor will need to check in and out at the South Guard Desk of Building 20 to use the smoking location, no propping of doors is allowed.

E. Lock-out/Tag-out Program for the Contractor shall be provided for USDA review prior to starting work. Lockout/tagout requests shall be submitted to the COR 5 working days prior to starting the work

4.0 Government Furnished: N/A

5.0 Deliverables / Schedule:

Key Deliverables Item No.

Deliverable Objective Due 1 Proposed Project

Plan Elevator monthly inspections, emergency service and annual inspections

September 1, 2021 – August 31, 2022 with four 12 month renewable option periods

6.0 Travel:

N/A

7.0 Contractor’s Key Personnel:

Not applicable

8.0 Security Requirements:

Contractor shall include the labor and Administrative costs to fill out electronic or paper forms as required by the Federal Agency for the Elevator Technician to obtain the proper Federal Special Agreement Check (SAC) to obtain the appropriate Federal ID to gain access to the locations necessary to complete the work. Bldg. 9 will require an approved on-site escort due to the nature of the work in Bldg. 9. The Contractor will strive to obtain this I.D. within the first 4 months of the contract. The Elevator Technician will be provided an approved on-site escort to all locations until the Elevator Technician obtains their approved I.D.

9.0 Data Rights: N/A

10.0 Section 508 – Electronic and Information Technology Standards:

Attachment: Not applicable