SOW.pdf

Statement of Work (SOW) USDA Campus Liquid Propane Contract

GENERAL INFORMATION

1.0 Scope of Work:

The USDA National Centers for Animal Health, 1920 Dayton Ave, Ames, IA, 50010 has a requirement to have Liquid Propane (LP) delivered to (19) propane tanks in (12) locations on the campus. This contract will be an indefinite quantity, firm-fixed price per gallon contract for a 12 month period from date of award. Funding will be provided at the delivery order level with each weekly or twice weekly fill.

2.0 Background:

This contract is for an estimated yearly usage of 65,000 gallons of liquid propane. The maximum annual usage over the last five years was 62,539 gallons.

The minimum annual usage over the last five years was 46,196 gallons.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

• The contractor shall provide and deliver propane gas to refill multiple (19 tanks in 12 locations) 1000-gallon tanks.

• The contractor shall top-off all tanks twice weekly during colder temperatures and once weekly during warmer temperatures on a schedule to be coordinated with USDA representatives.

• The contractor shall install remote tank readers on 19 propane tanks and will provide a tank level report daily. The tank readers will be equipped to send an email alarm message to the contractor and USDA representatives when a pre-set low level is reached.

• The contractor shall be capable of monitoring all tank levels remotely.

• The contractor must be capable of delivering liquid propane within 24 hours of notification by the USDA in cases of emergencies during non-standard business days and hours.

4.0 Government Furnished: Access to the USDA facility at 1920 Dayton Ave, Ames, Iowa 50010 will be available during normal business hours only, excluding nights weekends, Government and other holidays. Alternative access may be granted on a case by case basis with a minimum 2-week notice.

5.0 Deliverables / Schedule:

This contract will be a firm-fixed price per gallon contract for a 12 month period from date of award.

Key Deliverables Item No.

Deliverable

Objective

Due

1 Yearly maximum usage

65,000 gallons of propane As needed once or twice weekly dependent on weather conditions.

2 Delivery to tank locations

(19) tanks in (12) locations As needed once or twice weekly dependent on weather conditions.

3 Tank readers Install remote monitoring tank readers for monitoring of 19 tank levels at all 12 locations

Continuous monitoring

4 Reporting Contractor will provide the USDA as daily email reporting the current tank levels

Daily

5 Alarm Notices Both the Contractor and the USDA will receive an alarm notice by email when any tank propane level drops below a pre-set level of 50 percent.

As situationally required

6 Emergency Delivery The contractor shall deliver propane within 24 hours of notification by USDA Representatives noting an emergency low level condition, including holidays, weekends and evenings..

As situationally required

7 Non-heating season propane delivery

The contractor shall deliver propane once weekly during non-heating season.

Once Weekly

8 Heating season propane delivery

The contactor shall deliver propane twice weekly during heating season.

Twice Weekly

6.0 Travel: N/A

7.0 Contractor’s Key Personnel:

Delivery drivers must have a minimum of 1 year experience with LP delivery and are fully trained and certified on current LP safety and delivery training.

8.0 Security Requirements: Contract delivery personnel shall be US Citizens.

9.0 Data Rights: N/A

10.0 Section 508 – Electronic and Information Technology Standards: N/A

11.0 Place of Delivery: USDA, 1920 Dayton Avenue, Ames, IA 50010