Statement of Work

USCG Station Morro Bay Fire Alarm and Fire suppression system modifications

USCG Station Morro Bay 1279 Embarcadero, Morro Bay , CA 93442

PART 1 - GENERAL

1 - Scope Of Work

The intent of this Statement of Work (SOW) is to have the contractor relocate two smoke detector heads from inside the bathrooms at USCG Station Morro Bay, 1279 Embarcadero, Morro Bay, CA 93442. If determined non-essential per applicable fire and safety codes, the smoke detector heads will be removed. The contractor will also relocate or install new smoke detectors in the kitchen space as required. Additionally, the contractor will relocate or remove two fire suppression sprinkler heads from areas where they are at risk of accidental activation. The contractor shall provide all necessary labor, materials, services, tools, equipment, and supervision to perform the work in compliance with applicable codes, standards, and regulations.

2 - Place of Performance

USCG Station Morro Bay 1279 Embarcadero, Morro Bay , CA 93442

Technical Point of Contact:

Jack Fielden Jack.A.Fielden@uscg.mil

(206) 820-2973

Contractor Personnel

Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S.

Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours:

Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

Holidays: If applicable.

mailto:Jack.A.Fielden@uscg.mil

Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov.

Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov

Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

PART 2 - DEFINITIONS

General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements;

and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

Technical Definitions: Not applicable to contract.

https://www.ipp.gov/ http://sam.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov http://www.acqnet.gov/

PART 3 - GOVERNMENT FURNISHED PROPERTY AND SERVICES

General Information

The Government must provide the facilities, equipment, materials, and services listed here:

Government Furnished Equipment:

The following utilities are available for use at no cost by the contractor:

Government-furnished utilities include the following:

Water

110V Electric

Government Furnished Material: None.

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in part 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

PART 5 - SPECIFIC TASKS

The contractor shall relocate two smoke detector heads from inside bathrooms at USCG Station Morro Bay, 1279 Embarcadero, Morro Bay, CA 93442. The contractor shall determine if removal is permissible based on applicable codes or reinstall or install new smoke detector heads in the kitchen area, ensuring compliance with relevant regulations. The contractor shall also relocate or remove two fire suppression sprinkler heads from areas at risk of accidental activation, ensuring all work meets applicable fire safety codes and USCG standards for safety and functionality.

DETAILED TASKS

1. Site Visit and Verification

Conduct a site visit before commencement of work to verify the make and model of the installed fire alarm system and assess field conditions.

2. General Requirements

All work shall be performed in a workmanlike manner in compliance with OSHA Safety and Health Standards.

Ensure all materials and components conform to applicable standard specifications and codes, including NFPA 72 (National Fire Alarm and Signaling Code) for smoke detectors and NFPA 13 (Standard for the Installation of Sprinkler Systems) for fire suppression systems.

Ensure compliance with FAR 52.236-7 — Permits and Responsibilities, securing all necessary permits and following local building codes.

3. Second Level East Berthing Bathroom

Smoke Detector:

Assess whether the smoke detector in the bathroom is required by code.

If not required, remove the smoke detector, dead-end wires, and patch any ceiling holes.

If required or relocation is determined to be necessary, relocate the smoke detector away from steam-producing areas such as the shower.

Prep, prime, and paint any repair work to ceilings to match existing textures and colors.

Fire Suppression Sprinkler Head:

Assess whether the fire suppression sprinkler head inside the bathroom is required by code.

If not required, remove and cap the sprinkler line as applicable.

If required or relocation is necessary, relocate the sprinkler head out of the shower area to prevent accidental activation.

Patch any ceiling holes, prep, prime, and paint to match existing textures and colors.

4. Second Level West Berthing

Smoke Detector:

Evaluate the smoke detector located outside the bathroom door to determine if it is required by code.

If not required, remove the detector, dead-end wires, and patch any ceiling holes.

If required or relocation is determined necessary, relocate the detector to an appropriate position away from steam-producing areas.

Prep, prime, and paint any repair work on ceilings to match existing textures and colors.

Fire Suppression Sprinkler Head:

Assess whether the fire suppression sprinkler head outside the bathroom door is required by code.

If not required, remove and cap the sprinkler line, if applicable.

If required or relocation is necessary, relocate sprinkler head to an area less prone to accidental activation.

Patch any resulting ceiling holes, prep, prime, and paint to match existing ceiling texture and color.

5. Kitchen Space – Installation of Smoke Detector

Install a new smoke detector in the kitchen that complies with applicable codes, particularly NFPA 72.

Ensure the detector is fully compatible with the installed fire alarm monitoring system and integrates seamlessly.

6. Fire Alarm Monitoring System Reprogramming

Reprogram the installed fire alarm monitoring system to recognize and properly announce the new kitchen smoke detector head upon activation.

Resolve any faults or system errors caused by the removal or relocation of berthing room smoke detectors in compliance with FAR 52.237-1 — Site Visit and FAR Subpart 37.1 — Service Contracts.

7. Mobilization and Demobilization

Arrange for the mobilization of crew, materials, and equipment necessary to perform the work outlined in this scope.

Minimize disruption to the operational mission of USCG Station Morro Bay during all stages of the project.

Develop and execute a demobilization plan to clean up and restore the site to its original state upon project completion, including removal of any debris and unused materials.

Adhere to FAR 52.236-12 — Cleaning Up, ensuring the project site is left in a clean and orderly condition.

8. Testing and Quality Assurance

Conduct system tests post-installation and reprogramming, ensuring smoke detectors and sprinkler heads meet operational and safety requirements.

Verify all equipment is compliant with NFPA codes and local jurisdictional standards.

Provide updated documentation for fire protection systems to ensure appropriate records are maintained.

9. Documentation and Approvals

Submit as-built drawings showing the updated locations of relocated or newly installed smoke detector heads and sprinkler heads.

Provide certification of compliance with all applicable codes, standards, and manufacturer's specifications.

Submit all required reports and certifications as required by FAR 52.236-11 — Use and Possession Prior to Completion.

10. Safety

Follow required lockout/tagout procedures during the removal or modification of electrical wiring and fire suppression systems.

Comply with all safety requirements, including those outlined in OSHA 29 CFR 1926 (Construction Standards) and FAR 52.236-13 — Accident Prevention.

11. Work Schedule and Coordination

Coordinate closely with USCG Station Morro Bay to establish an approved work schedule that minimizes disruptions to facility operations.

Provide progress updates regularly to the designated Contracting Officer (CO) or Contracting Officer Representative

(COR).

12. Cost Analysis and Negotiations

Submit a detailed breakdown of costs for labor, materials, and equipment in compliance with FAR 15.408 Table 15-2.

Provide cost realism analysis to confirm reasonable labor and material pricing.

Engage in good-faith negotiations with the contracting activity regarding any cost-related adjustments.

13. Bid Protests and Disputes

For subcontractor selection, ensure adherence to FAR Part 19 — Small Business Programs, encouraging small business participation where applicable.

Address and resolve any bid protests promptly in collaboration with the contracting activity, adhering to FAR Subpart 33.1.

OTHER

1. All work shall be performed in a workmanlike manner and adhere to OSHA standards and NFPA requirements related to smoke detectors and fire suppression systems.

2. All materials, components, and systems shall conform to applicable industry standards, including but not limited to NFPA 13 for sprinkler systems and NFPA 72 for fire detection and alarm systems.

3. Smoke detectors to be relocated (or replaced if code-compliant replacements are necessary) shall meet UL 268 (Fire Alarm and Smoke Detection Systems Standards) requirements.

4. Fire sprinkler heads removed or relocated must meet standards as outlined in UL 199 or factory mutual (FM)-approved specifications, as well as those outlined in NFPA 13 guidelines.

5. Any new or relocated smoke detectors and sprinkler heads must be positioned in accordance with manufacturer specifications and relevant building and fire codes.

6. The contractor shall verify all dimensions, operating pressures, and environmental conditions before equipment installation to ensure proper operation and compliance with NFPA standards.

7. If any discrepancies between existing conditions and work specifications are identified, the contractor shall notify the contracting officer immediately for guidance.

Workmanship and Safety

8. All work shall comply with applicable federal, state, and local safety, health, and environmental regulations, including the California Building Standards Code (Title 24) and the California Fire Code.

9. The contractor is solely responsible for maintaining a safe work environment and controlling risks to personnel and property during the execution of the project.

10. The contractor shall employ qualified and appropriately certified personnel to perform all electrical, mechanical, and fire protection work necessary for the project.

Verification of Hazardous Materials (LBP/ACM)

11. The contractor shall verify all site conditions. If suspect Asbestos-Containing Material (ACM) or Lead-Based Paint (LBP) is discovered during the course of work, the contractor shall immediately stop work in the affected area and notify the contracting officer for further instructions. No abatement or disposal of ACM/LBP is authorized under this contract.

Permits, Codes, and Compliance Obligations

12. The contractor shall secure and maintain all necessary permits, licenses, or other authorizing documents required by federal, state, and local authorities to conduct the groundwork, including mechanical or electrical work for smoke detectors or sprinkler systems.

13. Any disruptions to other connected systems (such as fire alarms, electrical circuits, or water sources) during the course of the work shall be minimized, documented, and communicated to the contracting officer in advance.

14. The contractor is responsible for ensuring all work complies with FAR environmental and safety compliance regulations, including FAR Subpart 23.3 (Hazardous Material Identification and Material Safety Data), as well as FAR 52.236-9 (Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements).

15. The contractor shall properly clean the project area following completion of the work, removing all debris and leaving the premises in safe and clean condition.

16. A final inspection and functional test of relocated and/or newly installed smoke detectors and sprinkler heads must be conducted by the contractor in coordination with the contracting officer or their representative prior to project closeout. All deficiencies must be resolved at no additional cost to the government.

Interferences:

The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

Contractor to verify all site conditions. If suspect Asbestos-Containing Material (ACM) or Lead-Based Paint (LBP) is discovered, the contractor shall stop work in the immediate area and notify the contracting officer immediately. No abatement or disposal of ACM/LBP is authorized under this contract.

Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

PART 6 - TESTING AND ACCEPTANCE

Testing

The contractor shall document and certify operational functionality test.

Acceptance

Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6 "Testing" above.

PART 7 - APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

Publications

OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction

END