SOW.pdf

PR #:

STATEMENT OF WORK

LAST UPDATED: 05/11/2026 PAGE 1/5

STATEMENT OF WORK (SOW)

Lodging Services AIRFAC Niagara, NY

In Support of AIRSTA Detroit

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG), a component of the Department of Homeland Security (DHS), regularly deploys aircraft crews and support personnel to various operational locations to fulfill its mission of safeguarding the nation’s maritime interests. These deployments often involve rotating crews who require temporary lodging accommodations during their assignments. Reliable and suitable lodging is essential to ensure crew readiness, safety, and operational effectiveness.

Historically, the Coast Guard has utilized contracted lodging services to house aircraft crews and support staff, prioritizing providers with strong past performance and the ability to meet Coast Guard standards for quality, safety, and proximity to mission sites. The purpose of this project is to secure lodging services for rotating Coast Guard aircraft crews and their support personnel, enabling uninterrupted mission execution and maintaining high levels of crew welfare.

This requirement is being pursued to support ongoing Coast Guard aviation operations and aligns with broader logistical support initiatives. The project is related to other support services, such as transportation and meals for deployed personnel, and aims to provide comprehensive support for Coast Guard operational teams.

Consistent with Coast Guard procurement practices, the contract will be awarded based on past performance or best value, as outlined in Federal Acquisition Regulation (FAR) Part 13.106-2.

These policies ensure that the selected contractor will deliver reliable lodging services that meet the Coast Guard’s operational needs and standards.

1.2 SCOPE

The scope of this contract is to provide continuous lodging accommodation for Coast Guard aircraft crews and support personnel. The vendor shall always supply and maintain six (6) individual hotel rooms. Each room must include a private bedroom and bathroom to accommodate any combination of male and female personnel.

On personnel transfer days, which occur approximately every other Thursday, the vendor must ensure that rooms are cleaned and ready for incoming personnel on the same day outgoing personnel check out, allowing for seamless transitions.

This SOW does not cover group accommodations, shared rooms, or lodging for personnel outside the designated aircraft crews and support staff. Additional services such as meals, transportation, or recreational facilities are not included in the scope of this contract.

1.3 OBJECTIVE

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The objective of this solicitation is to secure reliable, continuous lodging accommodations for Coast Guard aircraft crews and support personnel during operational deployments. The goal is to ensure that six individual hotel rooms, each with private bedrooms and bathrooms, are consistently available to facilitate personnel readiness and operational effectiveness. The results of this contract will provide safe, comfortable, and timely accommodations for rotating crews, supporting mission continuity and personnel welfare.

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 All hotel rooms should be grouped together as much as possible. Hotel rooms will be placed away from any high noise and high traffic areas.

2.2 Accommodations MUST be within a maximum of 40-minute response (hotel exit and travel) time of AIRFAC Niagara (located at Niagara Falls International airport, 9900 Porter Rd, Niagara Falls, NY 14304). This is a Search and Rescue mission requirement. 40-minute response time shall be calculated based on the above address and the address of the prospective accommodations using Google Maps

2.3 Accommodations will supply cable television and internet.

2.4 Accommodations will be fully furnished with (Beds, Couch, Chairs, Dining table, Dressers, Nightstands, etc.) and include all utilities (electric, gas, water/sewer, trash, etc.).

Accommodations shall also include a refrigerator and microwave.

2.5 At a minimum, bedding/linens shall be changed weekly and towels replaced daily, or as needed.

2.6 Minimum of 2 vehicle parking spots.

2.7 Accommodations will be structurally sound and in good repair (i.e. all floors will be level, staircases will not shake when being ascended/descended, wall/ceilings free of holes and large cracks).

2.8 All facilities and furnishing will be free of mold, stains, objectionable odors, and infestations.

2.9 Walls, ceilings, and all furnishings will be free of water, dirt, stains, damage and infestations.

2.10 All appliances (including heating/cooling) will be clean and in working order (free of defects).

2.11 All exterior walls will be clean and free of dirt, bird/animal/insect excrement.

2.12 All units/accommodations need to be in the immediate vicinity of each other, due to duty crew coordination and response requirements.

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2.13 Accommodations will be in a safe, quiet, and peaceful neighborhood free of frequent disputes or illegal activity.

3.0 CONTRACTOR PERSONNEL

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor must ensure that the contractually required level of lodging support is always maintained. The Contractor must ensure that all necessary support personnel are available for all crew transfer evolutions and related activities. If, for any reason, staffing levels are not maintained due to vacation, leave, or appointments, the Contractor must provide email notification to the Coast Guard Air Station (AIRSTA) Point of Contact (POC) and ensure continuity of service by providing a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor must notify the Contracting Officer no less than 15 business days in advance. The following Contractor personnel are designated as Key for this requirement.

3.3.1 US Coast Guard Key Personnel

The following positions will be assigned by the US Coast Guard and are considered Key Personnel for this requirement:

Contracting Officer Representative Kara Davis, SKC Phone: (207) 741-5487 Kara.A.Davis@uscg.mil Subject to change

AIRSTA Detroit Supply Department Point of Contact (POC) Caleb Teachout, LT Phone: (678) 544-8064 Caleb.J.Teachout@uscg.mil Subject to change

3.3.2 Contractor Key Personnel

The following positions must be assigned by the Contractor and are considered Key Personnel for this requirement:

Contracting Officer Billing Point of Contact (if different from the Contracting Officer) Scheduling Point of Contact (if different from Facilities POC)

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4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is from 28 May 2026 to 08 September 2026.

4.3 PLACE OF PERFORMANCE

All lodging accommodations provided under this contract must be located within a maximum 40-minute response time, including hotel exit and travel, to AIRFAC Niagara, located at Niagara Falls International Airport, 9900 Porter Rd, Niagara Falls, NY 14304. This requirement is essential to support Search and Rescue mission readiness.

4.4 PROTECTION OF INFORMATION

Contractor access to proprietary information is required under this SOW. Contractor employees must safeguard this information against unauthorized disclosure or dissemination in accordance with DHS MD 11042.1, Safeguarding Sensitive but Unclassified (For Official Use Only) Information. The Contractor must ensure that all Contractor personnel having access to business or procurement sensitive information sign a non-disclosure agreement (DHS Form 11000-6).

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The Contractor shall have 24 hours to make corrections and redeliver.

8.0 PAYMENT REQUIREMENTS

8.1 All payments will be made using Electronic Funds Transfer (EFT).

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8.2 All Offerors will be required to adhere to requirements listed in FAR 52.207-7 System for Award Management to receive payment.

8.2.1 If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.