SOW.pdf

Cheyenne River Agency BIA Quarters Roof Temporary Repair Project

Statement of Work 10/23/2025

BACKGROUND

The Cheyenne River Agency (CRA) located is Eagle Butte, South Dakota. CRA is located at P.O.

Box 325 (24343 U.S. Highway 212) Eagle Butte, South Dakota 57625. The physical address of each unit is entered in the table below.

The Cheyenne River Agency housing development was established on or about 1955. The existing roofs were installed around that same time. The roofs are leaking and must be repaired. The current project is to cover the existing roof with metal roofing material to stop the leaks to save the structure from further damages until entire roof replacements can be accomplished.

The intent of this project is to purchase and install a temporary tin roof covering for the existing roofing systems on thirteen (13) buildings to prevent further damage, until a permeant roof repair and replacement can be completed.

Unit number Street Address

Square Foot of House

2014 C Street C Street Eagle Butte, South Dakota 57625 3,600 2023 B Street B Street Eagle Butte, South Dakota 57625 7,352 2031 B Street 722 B St Eagle Butte, South Dakota 57625 2,270 2033 B Street B Street Eagle Butte, South Dakota 57625 2,080 2036 B Street 723 B St Eagle Butte, South Dakota 57625 2,601 2064 A Street 721 West A St Eagle Butte, South Dakota 57625 2,666 2075 Bison Street 203 N Bison St Eagle Butte, South Dakota 57625 3,085 2079 Bison Street 127 N Bison St Eagle Butte, South Dakota 57625 3,362 2081 Bison Street 117 N Bison St Eagle Butte, South Dakota 57625 3,085 2095 Bison Street 106 N Bison St Eagle Butte, South Dakota 57625 2,784 2101 A Street 815 West A St Eagle Butte, South Dakota 57625 2,173 2102 Bison Street 105 N Bison St Eagle Butte, South Dakota 57625 2,173

SCOPE

The Contractor shall provide a complete fully functioning temporary tin roofing system which meets or exceeds the current roofing system standards. At a minimum, this project consists of the following:

Scope of Work shall include the following, or equal as approved by the Contracting Officer:

Contractor will:

1. Not remove the existing shingles but cover them with steel roofing tin,

2. Provide all the materials needed for the temporary roof covering

a. Minimum of 29-gauge tin

b. 9 inches on center rib spacing

c. Grade 80 steel

3. Will remove the roof vents and cover holes and replace with a ridge vent

4. Will install boots on pipes protruding through the roof

5. Install new steel roofing on the entire roof and install ridge cap

6. If hazardous materials are found, this project will require the hazardous material to be removed and disposed of properly in accordance with all applicable regulations.

7. Store all products according to manufacturer’s recommendations and in manufacturer's unopened, labeled packaging until they are ready for installation.

8. Proceed with work only when existing and forecast weather conditions permit work to be performed in accordance with Manufacture’s recommendations

9. Color: As selected from manufacturers’ full range by Agency Facility Manager

The project will include all labor, transportation, equipment, materials, testing, professional services, and certifications necessary for the complete installation of a temporary tin roof cover.

The replacement material shall meet current industry standards.

All existing layers of Shingles and other roofing system materials shall not be removed in their entirety prior to the installation of the temporary tin roof. Any engineering/engineering services required for the complete installation shall be the responsibility of the Contractor.

All materials and workmanship shall comply or exceed the requirements of the latest addition of the NFPA 5000 Building Construction and Safety Code, BIA School Facilities Design Handbook, current addition. All design elements not specifically called as being reviewed by the Authority Having Jurisdiction (Division of Safety and Risk Management) as outlined in Section J shall meet the design criteria of the International Family of Building Codes (ICC), International Building Code (IBC), and all other applicable State and Federal codes pertinent to this project. When two or more codes are in conflict, the more stringent code shall take precedence.

WARRANTY

All materials and workmanship used in this project shall be warrantied for a period of not less than but not limited to one (1) year (or extended by manufacturer’s warranty) from the date of acceptance. The work shall be performed by a contractor who regularly engages in the business of assembly and installation of such equipment as stated in this statement of work.

CONTRACTOR USE OF PREMISES

The contractor shall limit its use of the premises to the work indicated, as to allow for tenant occupancy and use. During the entire construction period, the Contractor shall coordinate the use of the premises for construction operations with the Cheyenne River Agency, Bureau of Indian Affairs, Facility Management.

The project site will be open to the contractor from Monday through Friday, with the exception of federal holidays, for the duration of the project. The project schedule is to be based on a normal 40-hour work week. The contractor shall establish a normal work week scheduled for the duration of the project.

OTHER REQUIREMENTS

Contractor is required to pay tribal taxes and licensing fees.

For contractor’s taxes the contractor will contact the TERO Program at (605) 964-8376.

For Environmental taxes the contractor will contact the Cheyenne River Sioux Tribe CRST Finance Department at (605) 964-8344. (CRST) requires that businesses operating on the reservation attain and maintain a tribal business license. The vendor and their subcontractor(s) shall be responsible for complying with these requirements. Licensing is governed by the CRST Revenue Department.

Contact information is as follows:

Personnel: Lynnette Dupris, Director duprislynnette@gmail.com

Jauron Widow, Revenue Agent jwidow97@gmail.com Physical Address 417 North Main Street Mailing Address P.O. Box 590 Eagle Butte, SD 57625 Office Phone: (605) 964-7071 Office Fax: (605) 964-7070 https://www.cheyenneriversioux.com/revenue-office mailto:duprislynnette@gmail.com mailto:jwidow97@gmail.com https://www.cheyenneriversioux.com/revenue-office

PERIOD OF PERFORMACE

The period of performance is 90 calendar days from the Notice to Proceed. The Contractor shall provide written notification to the Facility Manager when the material has been ordered and when the projected delivery date is expected. The intent of this project is to have a fully functional and sound temporary metal roof system. The contractor shall ensure the facility is fully operational during the installation.

PROJECT CLOSURE

At the culmination of the project, acceptance of the final work will be determined by the Contracting Officer’s Representative (COR) in consultation with the Facilities Department at Cheyenne River Agency, Bureau of Indian Affairs. At this time the warranty period will begin.

ATTACHMENTS

Site Plan