SOW.pdf

SCOPE OF WORK

TECHNICAL SPECIFICATIONS FOR

SMITHLAND L&D GEAR BOX REPLACEMENTS

1. General: Contractor shall provide all labor and materials necessary to deliver gear boxes, electric motor, brake, couplings, and associated hardware that meets the specification herein.

a. Technical POC: All technical questions regarding this contract shall be directed to Cameron Harris at (502)315-6682, email: cameron.b.harris@usace.army.mil. All other questions shall be directed to the Contracting Officer designated in the contract. Invoice must be sent to Technical POC after delivery.

b. Delivery Date: The contractor shall deliver the specified product to the delivery location no later than 4 months from notice of award. All products must be delivered to the below locations.

c. Delivery:

i. Deliver to the Smithland Locks and Dam, 1401 Smithland Dam Road, Brookport, IL 62910, contact Kelly Winders, Lockmaster prior to delivery at (618)564-2315.

2. Line Item 001: Delroyd Worm Gear Duplicate SN: 114007

i. Worm Gear Box Speed reducer

ii. Ratio 9.75

iii. Unit to have an AGMA service factor of 1.0 based on the following:

1. Input Speed: 1750 RPM

2. Input Horsepower: 40

3. Output Torque: 12,125 in. lbs. minimum.

iv. In addition all component parts must be capable of withstanding an output torque of 35,500 in. lbs. At stall conditions, without exceeding 75% of the yield point of the material.

v. All keys for reducer shafts shall be of the same material as shafts.

vi. Each reducer to be provided with an immersion type heater and thermostat.

Heaters will be sized by vendor to be capable of maintaining the oil a temperature of 40 deg. F, with ambient temperatures of 0 deg. F. Element watt density to be sized to prevent carbonization of oil in contact with heated surface and shall not exceed 15 watts per square inch. Heaters shall have resistive elements embedded in refractory, encased in corrosion resistant metal sheath.

Each shall be furnished with standard pipe thread and liquid tight terminal box.

Operating voltage for heaters will be 480 volts, single phase, 60 hertz.

vii. Unit to be provided with a permanently attached nameplate containing the following information: The name of the manufacturer; the reduction ratio; the rated capacity; the rated speed; the service factor; serial number.

viii. Interior surfaces of case shall be painted with one coat of oil resisting epoxy paint.

3. Quality Assurance:

a. Testing of Materials: The Contractor shall, at his expense, perform analyses and tests to demonstrate that all materials are in conformity with the specifications. Should the

Contractor desire to use stock materials not manufactured specifically for the work covered by these specifications, he shall submit evidence, satisfactory to the Contracting Officer, that such material conforms to the requirements of the specifications. Detailed tests of these materials will then not be required, if so approved by the Contracting Officer. Tests, except where modified shall be made as indicated in the respective detailed specification or on the drawing and, unless otherwise authorized, in the presence of the Contracting Officer. The Contractor shall furnish the Contracting Officer certified reports in duplicate of all required analyses and tests.

b. Nondestructive Testing. When doubt exists as to the soundness of any material or part provided by the contractor, such part may be subjected to any form of nondestructive testing permitted by the Contracting Officer. This may include ultrasonic, magnaflux, dye penetrant, x-ray, gamma ray or any other test that will thoroughly investigate the material or part in question. Any defects will be cause for rejection and rejected parts shall be replaced and re-tested at the Contractor’s expense. The contractor may re-use the existing connection sockets if they pass a Non-Destructive Test (NDT) by Magnetic Particle in accordance with ASTM E709 or Ultrasonic Inspection in accordance with ASTM E114, E164, & E797, by a qualified Level II, Non-Destructive Technician after they are removed from the existing wire rope and cleaned. If new connection sockets are necessary, they shall be certified by NDT, adhere to Federal Specification RR-S-550D, Grade A.

c. Workmanship. Workmanship shall be of the highest grade, and in accordance with the best modern practices, to conform with the specifications for the item of work being furnished.

d. Quality Control. The Contractor shall establish and maintain a quality control system to assure compliance with the contract requirements and shall submit records of all quality control operations for the items covered by these specifications.

4. Corps of Engineers Inspection: Corps of Engineers personnel shall be allowed to inspect the progress of any portion of this project at the Contractor’s work site. All parts or assemblies shall not be shipped until the units have been inspected and approved by the Contractor Quality Control Representative (CQCR), unless the Technical Representative states otherwise. The CQCR shall provide reports to the Technical Representative prior to the shipment of any part or assembly certifying that the part or assembly meets or exceeds the Contract requirements.

5. SUPPLEMENTAL SECURITY REQUIREMENTS: All Contractors and subcontractor employee(s) working on this contract who require access to any Louisville District Lake Projects and Lock and Dam Projects shall receive authorization to be on site at these facilities based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Louisville District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on the contract based upon the results of the background investigation provided by the Louisville District Security Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Louisville District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

6. FOR ALL LOUISVILLE DISTRICT CONTRACTS: Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Louisville District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted access to Louisville District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) US Citizens Security Access Form each employee working on site must have a background investigation form submitted directly to the Louisville District Security Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with an initial period of performance (POP) greater than 1 year and those Contracts with Options or Modifications Which Extend the POP beyond 1 year. For instance, if the employee was cleared in May of 2022, they shall be cleared again in May of 2023. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Louisville District USACE Security Office for background purposes.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N- 550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Louisville District Security Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, regulation, or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Louisville District Security Office by phone, letter, or email at the following numbers/addresses:

CELRL-SM

600 Martin Luther King Jr. Pl Louisville, KY 40202

Primary Email: DLL-CELRL-Security-SM@usace.army.mil

Alternate (if no response in 72 hours):

James R. Milner, phone (502) 315-6916; James.R.Milner@usace.army.mil Jason Almodovar, phone (502) 315-6754; Jason.Almodovar@usace.army.mil