SOW.pdf

STATEMENT OF WORK (SOW)

Veterans’ Health Administration (VHA)

Eastern Oklahoma VA Health Care System (EOVAHCS)

Provision and Installation of Stress Test

System At the new Tulsa VA Medical

Center

GENERAL

PURPOSE / OBJECTIVE:

Eastern Oklahoma VA Health Care System (EOVAHCS) requires a contractor to provide product, delivery, installation and training for a stress test system for radiology to evaluate how well the patient’s heart functions under stress, helping physicians diagnose and monitor various heart conditions and assess the effectiveness of treatments. This unit is needed to show how the heart works during physical activity. The contractor will be required to supply these items in accordance with this statement of work and in a cost effective, efficient, and safe manner, while in accordance with the VA Mission

BACKGROUND: The Eastern Oklahoma VA Health Care System (EOVAHCS) is renovating a non- medical existing facility to be the new Tulsa VA Medical Center (VAMC). This Activation project requires a stress test system for the Radiology Department. There currently is none of this equipment in the facility. The facility is currently under construction and delivery cannot occur until the VA has accepted and controls the facility.

LOCATION:

Product Delivery: 1011 Honor Heights Dr, Muskogee, OK 74401.

DELIVERY TIMES (PERFORMANCE PERIOD): The VA requires delivery 30 days ARO after receipt of September 4th, 2025.

Qualifications of Contractor:

For a contract of this size, scope and complexity, the successful Contractor must provide products and perform in a professional manner and quality as recognized by commercial industry standards as good to excellent. Contractor must provide to the COR and CO, and maintain for the life of the contract, written certification from the Original Equipment Manufacturer (OEM) that authorizes the Contractor to provide and assemble the products, as detailed in the Contractor’s quote and identified in this SOW.

SCOPE: EOVAHCS requires a contractor to provide products that meet or exceeds the physical, functional, and performance of the listed salient characteristics in the following sections. The equipment features are essential to the technical requirements to meet the VA’s needs. The VA’s needs assessment identified the type of products and components listed below as a suitable solution to fill the gap. However, these are only used as a guide and the VA’s basic, salient characteristics and critical minimum requirements define the type of product that is needed to ensure the Purpose of this SOW is satisfied. OEM part numbers/references, in the salient characteristics section, are used as a basis of design and are provided as a means to convey the minimum standard characteristics.

SALIENT CHARACTERISTICS: Contractor must provide the equipment with associated components that meet or exceed the critical minimum requirements as well as the specifications in this SOW and attached Cutsheet.

CRITICAL MINIMUM REQUIREMENTS

Contractor must provide the following critical minimum requirements as part of the product and installation.

T2100-ST1 TREADMILL 110V 1 EA

CABLE RS232 INTERFACE T2100ST to CASE/PC 1 EA

T2100 ST Treadmill Accessories 1 EA

TANGO M2 GENERIC ATO MODEL 1 EA

TANGO M2 BASE UNIT - ROHS

Tango M2 NIBP Monitor (RoHS) for Stress Testing, including 1 ea. Adult, Adult Plus, Large Adult Orbit-K Cuff with Microphone; headphones/ext cable set, BP Patient Cable, ECG Trigger Cable, RS-232 Cable, pole clamp with screws;

User's Guide CD, Quick Start Guide, Proper Orbit-K Cuff Placement poster, Product registration card, Power supply, and 2 Wrist Straps.

1 EA

Tango Power Cable US/Canada 1 EA

Tango M2 Stress BP Operators Manual - English 1 EA

Tango 1 EA

TANGO M2 LPXPOD KIT 1 EA

Longer Mounting Pole for Tango on CASE v7 ID 1 EA

CASE V7 1 EA

CASE V7 Premium Package 1 EA

Variable Height Trolley 1 EA

CAM CONNECT 14 Acquisition Module AHA 1 EA

CAM CONNECT 14 Trunk Cable with TTL Trigger 1 EA

Stress Interpretation (EXTI) 1 EA

North American Power Cord 1 EA

CASE V7 English 1 EA

Thermal Paper 8.5"x11", Red Grid 200mm Wide, Z-Fold, Hole Queue, 300 Sheets/8 Packs

1 EA

North American Power Cord, 12FT 1 EA

Two Channel Analog Output Assembly 1 EA

USCAN DCAR Service and Training 1 EA

DCAR Installation 1 EA

White Glove Service (CASE an 1 EA

DCAR ONE DAY ON-SITE CLINICAL PRODUCT TRAINING for CARTS & STRESS

1 EA

Qualifications of Contractor OEM-Trained Technicians: Contractor shall document, in writing, their experience in working on the equipment listed in this SOW as well as the qualifications of individuals who will work on the equipment. Where the SOW requires OEM trained technicians, demonstration of this will also be required in the documentation.

Contractor must provide the COR/POC and Contracting Office with such documentation, as a minimum:

a) Within 5 business days of contract award,

b) Within 5 business days after renewal or extension of services in accordance with, and if permitted by applicable FAR clause, and

c) immediately, when previously assigned OEM-trained technicians have been replaced, and in advance of commencing installation of equipment identified in this SOW.

INSTALLATION AND TRAINING:

Contractor must provide product assembly and training as part of this contract. Delivery, assembly, and training, must be coordinated with the local COR.

Contractor shall provide certified in-service training for all shifts of direct patient care, nurses, surgical service staff, physicians, and Biomedical (BESS) staff, in units where products will be used, at no additional cost to the Government, for any equipment new to this facility.

This training shall include hands-on product use and be extensive enough to prepare participants to train others. Maintenance, repair, and annual certifications must be included in training.

Dates to be coordinated with facility and COR. Initial training is anticipated between October and December 2025.

Manuals: Contractor shall provide electronic, digital copies of the user manuals and repair manuals for each different product under this order or contract, at no additional cost to the government.

DELIVERY:

Delivery and receipt of the proposed items are anticipated to be directed at the location identified in this SOW. Confirmation of delivery location will be provided by the VA COR post- award.

Delivery must be coordinated with VA COR before any delivery attempts. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company.

Contractor is responsible for offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment, and removing all trash. Equipment paperwork and warranty information must be handed to the VA receiving staff, as advised by the COR.

INSPECTION:

Inspection and Acceptance of Products and Services: The Government reserves the right to inspect and test services in accordance with this SOW and the Contract. The only individual authorized to officially accept services is the COR. While inspection of services may be delegated by the COR and a shared responsibility with departmental management staff, the COR is ultimately the only authorized individual to approve and accept services on behalf of the VA.

WARRANTY OF EQUIPMENT: Contractor must provide a warranty per the Specifications in this SOW. The warranty must meet or exceed standard manufacturer industry warranty terms.

The government does not accept an extended warranty, which requires advance payment. The manufacturer’s warranty must begin on the 1st Patient Day, which is currently scheduled for

January 20th, 2026.

STANDARD BUSINESS HOURS AND FEDERAL HOLIDAYS

Hours: Normal duty hours are 8:00 a.m. through 5:00 p.m. CST, Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR.

In accordance with 5 U.S.C. 6103, Executive Order 11582, and Public Law 94-97, the following national holidays are observed and for the purpose of this contract are defined as

“Legal Federal official holidays.”

New Year’s Day January 1st

Martin Luther King’s Birthday Third Monday in January

President’s Day Last Monday in February

Juneteenth June 19th

Independence Day July 4th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veteran’s Day November 11th

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25th

Memorial Day Last Monday in May

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President of the United States to be a federal holiday.

SAFETY AND COMPLIANCE

The Contractor must perform services and ensure equipment functions in accordance with:

a) local, state, and federal Occupational Safety and Health guidelines and legislation, to include Occupational Safety and Health Administration (OSHA), the American National

Standards Institute (ANSI) safety guidelines;

b) local, state, and federal guidelines and legislation, as well as VA Health Care System

Directives and guidelines, relating to chemicals and usage of chemicals, to include pesticides;

c) local, state, and federal Fire and Safety legislation and guidelines, to include VA Health

Care System directives and legislation on Fire and Safety, as well as the latest published edition of NFPA-99 (Health Care Facilities Code);

d) local and state environmental laws as well as Environmental Protection Agency (EPA) regulations, Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), involving pesticide use and other pest control procedures;

Contracting Officer’s Representative (COR)

Upon contract commencement, the Contracting Officer will notify the Contractor in writing as to the COR assigned to this contract, and upon reassignment of a new COR, as applicable. Contractor shall only respond to requests for changes, new products or service, from the COR or the CO. If any product or services is requested from any source, other than the COR or the CO, the Contractor is to advise the individual of this requirement and refuse to respond. Any billing resulting from unauthorized service will not be paid by the government. The COR will evaluate the contractor’s performance through review of the Contractor’s Quality Control Procedures in accordance with this contract and SOW.

Authority of the COR

The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract. In the event the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price or schedule to cover any increase in costs incurred as a result thereof. The Contracting Officer shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, and/or modify any term or condition of the contract. The Contracting Officer is the only individual who can legally obligate Government funds. No costs chargeable to the proposed contract can be incurred before receipt of a fully executed contract or specific authorization from the Contracting Officer. Any invoicing or charges resulting from unauthorized service will not be paid by the government.

LIABILITIES AND INSURANCES

Protection from Damage

Contractor shall provide all labor, materials, and equipment necessary for protection of

VAMC personnel, furnishings, equipment and buildings from damage, and shall replace or repair any damage due to work performed under this contract equal to its original construction and finish.

Liability Insurance

Contractor must provide the COR/POC and the CO with written confirmation that Contractor has adequate insurance protection against negligent work and other forms of liability.

SECURITY:

Contract Personnel Security

Contractor must check in and out with COR/POC when entering the VA and must be escorted while on VA premises.