SOW.pdf

United States Department of Justice Federal Bureau of Prisons

FCI Phoenix 37900 N. 45th Ave., Phoenix, Arizona, 85086

B&F Project 24Z6AP6

Replace FPC/Mesa/Warehouse Freezers/Coolers

Statement of Work

A. Introduction

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in Phoenix, Arizona (FCI-Phoenix), located at 37900 N. 45th Ave., Phoenix, Arizona, 85086, intends to make a single award to a responsible entity to provide all necessary equipment, labor, and materials for the removal, and complete installation of three (3) combo freezer/cooler units and one (1) freezer located in Food Service Warehouse. The work shall be performed in accordance with this Scope of Work any other mandated requirements.

B. Scope of Work

a. Contractor shall safely remove three (3) combo freezer/cooler units and one (1) freezer located in Food Service Warehouse.

b. Contractor shall furnish all labor, materials (breakers, conduit, disconnects, accessories for electrical supply, etc.), equipment, certifications, and training needed to replace the refrigeration units, doors, and hardware. This also includes the recovery of refrigerants, its proper handling, and removal of existing refrigeration units.

C. Specifications

I. Product:

a. Quantity: This project consists of replacing three (3) combo freezer/cooler units and one

(1) freezer.

b. Type: Indoors, Walk-in

c. Compressors: Units shall be of the semi hermetic style, with low ambient capabilities.

d. Cooling: The new refrigeration units shall be capable to maintain a constant 35°F to 40°F temperature in the coolers and -10F to 0F in the freezer.

e. Doors: Prison security hardware

f. Refrigerant Type: R404A

g. Voltage requirements: 208V / 60Hz, 3ph

h. Finish: Stainless Steel

II. Installation:

a. Contractor shall install all parts and equipment per the manufacturer’s instructions.

b. Contractor shall field measure units prior to ordering units to insure correct sizing and configuration.

c. The project shall include demolition/removal of current freezers/coolers, recovery and removal of existing refrigeration units, doors and installation of freezers/coolers, replacement refrigeration units and doors.

bop49875 Approved

d. The Contractor shall provide all breakers, conduit, disconnects and accessories for electrical supply, as well as all piping, materials, and labor needed for installation of the units.

e. All external refrigerants, electrical, and drain piping shall be installed using Unistrut, with cushioned fittings on refrigerant piping.

f. Refrigerant piping shall be insulated with not less than ¾” thick Armaflex insulation and aluminum protective covering.

g. Drain piping shall be of ¾” type L copper tube with P trap and heat tapes installed on inside piping. Also, entry/exit curtains and door seals.

h. Fire suppression systems shall be engineered by Contractor, installed and a Post Construction Certification shall be required.

D. Contractor Responsibilities

a. Contractor shall be responsible for the procurement and delivery of the refrigeration units, doors, and hardware.

b. Contractor shall be qualified per manufacturer’s requirements to perform installations.

c. Contractor shall take all necessary precautions to ensure against all damage to existing freezer/coolers boxes. Any damaged items shall be repaired or replaced by the Contractor, at no additional cost to the contract, nor the Government.

d. Contractor shall coordinate with the CM’s designated Point of Contact (POC) to coordinate an installation schedule.

e. Contractor shall provide a designated Project Manager (PM) for administration of this project, and an on-site certified personnel (e.g., Journeyman or Field Technician) while installation is in progress.

f. Contractor shall commence work ten (10) calendar days after order of issuance, and

Contractor shall complete the project within ninety (90) calendar days after receipt of order (ARO). Contractor shall send written confirmation, via e-mail or fax, to the Contracting Officer and the site POC after finalizing the installation start date.

g. This project requires security clearances. The Contractor shall supply the Government with a list of all potential employees that shall work on this project, two (2) weeks prior to the start of work, to have the security clearance checks performed.

h. Contractor shall be responsible for proper tool and equipment control and sanitation of their assigned work areas. Sanitation of the work area is crucial to the security of the institution. During normal working conditions debris, trash and remnants are discarded, which could be used by inmates for situations of escape and/or harm to staff/Contractors/inmates. No debris, trash or remnants shall be left on the work site at the end of each day.

i. Contractor shall report to work at the designated time and location and shall follow all rules related to contract staff and security of the institution.

j. Contractor shall abide by all the institution’s security requirements. Contractor must recognize that security has the utmost priority, and the Contractor shall allow for unproductive work times, caused by unforeseeable security issues, such as lockdowns, weather conditions and/or any other security situation determined by the institution.

k. Contractor shall be permitted to wear jeans in the institution, however, green, or khaki-color clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

l. Lunches shall be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

m. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy shall be strictly enforced.

E. Government Responsibilities

a. Utilities - FBOP shall provide use of restrooms and use of electrical outlets typically needed for operating small power hand tools including battery chargers. Upon contract award.

b. FBOP shall process the security clearance required for the Contractor, including their sub- Contractors to gain access and work on the project. The completeness and timely submittal of the required documents is essential for institution.

c. FBOP shall provide staff escorts for Contractor assigned field technicians and shall make available access to all necessary institution areas. Assigned staff for Contractor escorts are subject to limitations based on daily institution needs and workloads. Work force planning and collaboration between the Facility Manager and the Contractor’s on-site supervising authority concerning escort needs shall be at the Facility Manager’s advisement and discretion.

F. Working Hours

a. Work Hours for institution accessing Contractors is 6:00AM – 2:00PM, Monday - Friday, excluding weekends and federal holidays. Any Contractor work that may be required or requested outside these established working hours shall require a written request having a “Work Task Outline” justifying its necessity, i.e. (A task procedure(s) shall require a “downtime” of a vital system that may disrupt the normal daily operations of the institution).

b. Alternate work hours may be authorized in accordance with the period stated above in such instances. The request must be given to the COR as soon as reasonably possible, but no less than 72 hours (3 days) in advance and must be approved by the Contracting Officer prior to starting such work.

c. Access to institution areas where work shall be conducted shall be available during normal authorized working hours, however, such areas may become limited or unauthorized in the event of a security incident and/or emergency. Because of this, work hours may not constitute a full eight-hour workday.

d. The Government assumes no responsibility to the Contractor, nor any subcontractors, for shorter hours due to such incidents or entry/exit of Field Technicians necessitated by normal institution routines. All assigned Field Technicians are expected to familiarize themselves to the conditions and surroundings of the correctional environment they shall be working in (if applicable).

e. Institution accessing Field Technicians should plan for a minimal amount of processing time for security considerations, i.e., check-in screening, delays due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, on-site. Field Technicians may be instructed to stop and secure all work, tools, equipment, etc., and be escorted out of the institution. Work may resume once the institution emergency is cleared (if applicable).

G. Delivery of Materials:

a. All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution Contracting Officer’s Representative for temporary storage.

b. Any construction related deliveries which are directly shipped to the Contractor can be received between the hours of 6:00 a.m. to 2:30 p.m., Monday through Friday, excluding Federal Holidays. At no point shall a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the Contractor or his representative is not present to verify and accept the delivery.

c. Under no circumstances shall FCI Phoenix or its staff be responsible for the acceptance of any Contractor or company deliveries. The Contractor shall be responsible for providing their own means of loading and unloading Contractor material or equipment.

H. Storage of Materials and Equipment:

a. The FBOP shall provide a secure lay-down area for storage of all equipment and material deliveries from the Contractor. The FBOP does not take any responsibility for the security of such equipment and materials. The Contractor shall work thru the CM to address any security issues relating to storage.

b. All construction materials/tools shall be stored in a designated area mutually agreed upon between the Contracting Officer’s Representative and the Contractor. The storage area shall be a secure lockable gang box or similar, size to be determined by the Contractor and the Contracting Officer’s Representative.

c. A gang box can be stored inside the rear gate area and would be required to be double locked with a Contractor lock and an FCI Phoenix lock for security purposes. All tools shall be inventoried prior to entering the institution and shall be inventoried back in to ensure accurate accountability when exiting the institution at the end of the workday.

I. Security Clearance/Contractor Badges

a. All Contractors and their construction staff awarded the project shall be required to attend up to two (2) hours of orientation and security procedures training. The Contractors and any subcontract staff are required to attend. This training must be accomplished prior to any contract or subcontract employee being granted access to federal property to start work.

b. All Contractors/subcontractors working at FCI Phoenix shall be issued and required to wear a picture ID/Contractor badge provided by the institution. For security reasons, the badge shall be worn in a visible manner as directed by the Contracting Officer’s Representative.

c. All Contractors and subcontractor employees shall provide a checklist of all employees on site each day to the Contracting Officer’s Representative, verifying the number of workers on site each day and that all workers are approved to be on site.

J. Safety and Personal Protective Equipment:

a. All Contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the Contractor to provide all PPE equipment.

b. All extension cords regardless of length shall be in good condition with no broken outer insulation and shall be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system shall be required to have both Contractor and FBOP locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures shall follow the institution Lockout program.

K. Training and Deliverables

a. If required, a specific on-site training shall be provided to Facility Personnel in the operation, installation, troubleshooting, programming, and maintenance of the system.

b. A hard copy of as-built drawings (if applicable).

c. A hard copy showing system diagrams, system wiring diagrams, and the operation, installation, and programming manual/s.

L. Warranty

a. A letter establishing warranty dates must be completed within six (6) months of physical completion of the work. This letter must be received prior payment of final invoice.

b. In addition to manufacturer’s parts and labor warranties, the compressors shall have a 5-year compressor warranty from the original date of delivery. The Contractor shall warranty their workmanship that:

• Work shall be free from defects.

• Work shall be free from material defects.

• Work shall be performed in a good and skillful manner.

c. Additionally, the Contractor shall abide contract clause as stated in FAR 52.246-21 -

Warranty of Construction (Mar 1994), provided upon award of the contract.

M. Additional Considerations:

a. Contractors shall NOT be allowed to bring cell phones, cameras, or two-way pagers into FCI Phoenix. The Facilities Department maintains a digital camera that shall be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

b. Contractor shall be permitted to wear jeans in the institution, however, green, or khaki-color clothing shall not be allowed. The clothes shall be proper and suitable for the services that are being provided.

c. Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy shall be strictly enforced.