SOW.pdf

STATEMENT OF WORK

MAINTENANCE OF NITROGEN GENERATORS

Naval Surface Warfare Center Indian Head Division

1.0 SCOPE

The Naval Surface Warfare Center Indian Head Division (NSWC IHD) has a requirement for the maintenance service and support plan for the following Nitrogen and Hydrogen Generators, as well as an Air Purge located at NSWC IHD, Indian Head, Maryland 20640.

2.0 DESCRIPTION OF SERVICES

The Contractor shall provide maintenance support consisting of preventative maintenance checks, remedial maintenance, and replacement parts/materials necessary to maintain the equipment listed above in the building/areas as defined in this Statement of Work (SOW) at NSWC IHD. This service shall also include unlimited repair visits, the labor and travel of the engineer/technician, unlimited technical support inquires (via telephone or email), and software updates.

The Contractor shall perform to industry standards with maximum use of currently installed, in accordance with the original equipment manufacturer (OEM) procedures while mitigating unscheduled downtime.

All work completed on any of the equipment listed above shall be completed by an engineer/technician who is authorized by the manufacturer of each equipment. All residues shall be removed, and the work site cleaned at the completion of the task. Standard industry practices for maintenance of each equipment shall apply.

3.0 PERFORMANCE/PREVENTATIVE MAINTENANCE CHECKS

The Contractor shall complete performance checks and preventative maintenance in accordance with the original equipment manufacturer (OEM) procedures to assure continued uptime and reliability. The hardware of each equipment shall be thoroughly cleaned (including interior), inspected, and calibrated, including the replacement of worn items when required. The Contractor shall also complete visual and operational checks of all components, lubrications, engineering change notices; check, adjust, repair, replace electrical components/controls; and test equipment for proper operations in accordance with the OEMs procedures. The Government Point of Contact shall be informed of required software and firmware upgrades, as prior approval must be received for installation.

Equipment shall be maintained in accordance with the manufacturer’s specification by factory-trained engineers/technicians. All parts used in the repair of equipment must be OEM equipment or equivalent. The Contractor is not required to replace parts for aesthetic purposes. The Contractor shall provide all parts to replace all defective parts and materials to ensure equipment is fully functional.

The initial check shall be scheduled after contract award and shall be conducted annually thereafter. The Contractor shall coordinate with the Government Point of Contact at least 14 working days prior to schedule check/PMI. All work shall be performed between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, excluding Federal holidays.

Work performed shall include routine maintenance when needed to keep the equipment in good operating condition. The Government Point of Contact shall be provided a report/summary of the performance maintenance and the calibration results for any equipment where maintenance is performed. A sticker must be placed on the equipment indicating the PM/calibration was completed; date completed, and date due. If there is not adequate space on the equipment to display the aforementioned information, this information must be included in the report/summary provided to the Government Point of Contact, per ISO 17025.

4.0 TABLE OF SERVICES

The table below outlines the equipment that will be included in the base year and 2 option years of the contract as indicated by an “x” in each respective area:

Equipment Base Year

Option Year 1

Option Year 2

Model Description

Peak Scientific NM32LA Nitrogen

Generators x x x A11-04-029

Peak Scientific NM32LA Nitrogen

Generators x x x A16-09-132

Peak Scientific Precision Hydrogen Trace 250 Generator x x x 771044491

Peak Scientific PG14L Purge Gas

Generator x x x D12-08-164

5.0 REMEDIAL MAINTENANCE

The Contractor shall provide remedial maintenance and repair upon notification that the equipment is inoperable. Remedial maintenance parts, consumables, and supplies shall be covered by this contract.

The Contractor shall respond within 14 workdays after notification by the Government Point of Contact to schedule an onsite visit/repair.

Equipment shall be repaired in accordance with the manufacturer’s specification by factory-trained engineers/technicians. All parts used in the repair of equipment must be OEM equipment or equivalent.

Equipment shall be fully operational and serviceable after completion of each service call. If a subsequent visit is required to complete the repair, the Contractor must communicate this need to the Government Point of Contact. Prior to leaving the area, the Contractor shall demonstrate to the Government Point of Contact or designee that the equipment is operational.

All remedial maintenance and repairs shall carry the standard commercial warranty from the time of repair.

6.0 REPLACEMENT PARTS AND MATERIALS

The Contractor shall use OEM parts or equivalent in making repairs and completed checks.

Replacement of Spare Parts: The Contractor shall provide all materials needed to accomplish maintenance and repairs on the above listed equipment in support of performance checks, preventative maintenance checks, and remedial maintenance.

Disposal of Replaced Parts: Non-consumable parts that have been removed from the equipment and replaced are the property of the Government. The Contractor shall dispose of non-consumable parts removed from the equipment after receiving approval for disposal from the Government Point of Contact or designated user. The Contractor shall dispose of consumable parts, such as gaskets and filters, in accordance with applicable Municipal, State, and Federal Regulations.

Coverage shall include all integral parts of the listed equipment, including furnaces, ovens, lasers, power supplies, circuit boards, vacuum pumps, laps, seals/o-rings, pumps, firmware, capillary tubes, gear trains/motors, autosamplers, sources, fans/cooling systems, etc.

7.0 EXCLUSIONS

Maintenance service under this contract shall not include utility changes external to the equipment disconnect switch.

8.0 SCHEDULING OF SERVICES

The Contractor shall coordinate with the Government Point of Contact at least 14 working days prior to performing onsite service requests to ensure base passes have been established for the engineers/technicians.

All work shall be performed between the hours of 8:00 am and 4:00 pm, Monday through Friday, excluding Federal holidays.

After maintenance and repairs have been completed, a designated user will confirm that the equipment is performing satisfactorily and sign the service call ticket.

Any disputes between the maintenance engineer/technician and the designated user regarding satisfactory performance will be immediately referred to the Contracting Officer.

All maintenance shall carry the standard commercial warranty effective from the date the maintenance was performed.

9.0 ACTIVITY SUMMARY

Contractor shall provide the Government with a Maintenance Report (A001) that details the maintenance accomplished. The report shall be submitted annually by electronic submission.

Reports shall summarize the maintenance actions completed to include:

a) Date of Maintenance

b) Name of Equipment Maintained

c) Location of Equipment

d) Type of Maintenance and Description of Service Performed

a. Performance Checks/Preventative Maintenance Checks

b. Remedial Maintenance

e) Replacement Parts and Materials

10.0 WARRANTY

All components modified shall be covered by the Contractor’s standard commercial warranty.

11.0 SECURITY

All tasks associated with this Statement of Work are unclassified. Contractor personnel must be able to pass the background checks required for access to the Government facility.