SOW.pdf

Statement of Work (SOW)

1. PROJECT TITLE: Billings Area Wide Emergency Generator Preventative Maintenance Service

2. BACKGROUND/PURPOSE: Provide preventative maintenance on emergency generators at each service unit to make sure they automatically start when needed in case of power supply failures.

3. SCOPE: The Project consists of an Area-wide preventative maintenance contract for the emergency generators, automatic and associated transfer switches located at seven different Service Units in the Billings Area Indian Health Service. Preventative maintenance will comply with NFPA 110(2010 Edition) and NFPA 99(2012 Edition), all work shall also conform to the individual manufacturer’s requirements and/or recommendations.

4. APPLICABLE DOCUMENTS: Applicable Codes are NFPA 110 (2011 Edition) and

NFPA 99 (2012 Edition).

5. SPECIFIC TASKS:

a. The contractor shall perform semi-annual preventative maintenance for listed emergency generators and corresponding automatic transfer switches.

b. The contractor shall comply with preventative maintenance requirements listed in NFPA 110(2012 edition) and NFPA 99(2011 edition).

c. Contractor shall complete the attached EPSS maintenance schedules and logs for each emergency generator and their ATS equipment. The contractor shall complete all maintenance components listed on the schedules regardless of the noted frequency.

d. The contractor shall complete the attached Emergency Generator System Cover Sheet for each emergency generator system.

e. At the completion of the service work, the contractor shall have a representative of the healthcare facility sign and date the EPSS Maintenance Schedule noting receipt of the contract deliverables.

f. A copy of all schedules and logs shall be emailed to the COR within 5 business days of the completion of the work at each site.

g. The contractor shall furnish all labor, materials, and supplies (coolant, oils and filters) to perform preventative maintenance to the equipment outlined in this contract.

h. The contractor shall be responsible for the proper disposal of the used oils and filters at their expense.

i. The contractor shall be responsible for all travel and lodging during period of performance.

j. Battery replacement if needed shall be handled on an as-needed basis and the cost shall be separate from this contract. The Contractor will work with the local service unit Facility Manager/Engineer for approval and replacement.

6. DELIVERABLES AND DELIVERY SCHEDULE:

a. Contractor shall complete the attached EPSS maintenance schedules and logs for each emergency generator and their ATS equipment. The contractor shall complete all maintenance components listed on the schedules regardless of the noted frequency.

Contractor may use their own checklist but it must at a minimum include all components listed in the attached checklist provided by the government and must be approved for use by the Contracting Officer’s Representative(COR).

1. Emergency Generator System Cover Sheet

2. EPSS Maintenance Schedule

3. EPSS Maintenance Log

4. EPSS Operation and Testing Log

b. The contractor shall complete the attached Emergency Generator System Cover Sheet for each emergency generator system.

c. At the completion of the service work, the contractor shall have a representative of the healthcare facility sign and date the EPSS Maintenance Schedule noting receipt of the contract deliverables.

d. A copy of all schedules and logs shall be emailed to the COR within 5 business days of the completion of the work at each site.

e. The contractor must ensure that the work is scheduled in such a manner that when it is started it will be completed without interruption the day of servie.

f. The contractor must be available for emergency work if needed during the contract period. Prices and cost of emergency work will be negotiated at time of service with the Facility Manager/Engineer requesting the emergency work.

g.

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION:

a. The contractor will have access to all areas where the generators and their associated transfers switches are located, so that the proper required maintenance can be properly completed.

b. The hospitals and clinics will be occupied and in use at the time of service.

The contractor shall work with the Facility Manager/Engineer to minimize as much as possible the impact to the day to day operations when service is being done.

c. The contractor will schedule and perform maintenance on Monday to Fridays between the hours of 7:00 am to 5:00 pm. Note: Federal Holiday’s are excluded.

d. Equipment Identiffication(nomenclature). Generator Nameplate information:

1.Browning Service Unit:

3408B CAT (Blackfeet Community Indian Hospital, Browning, MT 59417):

Rating: 400 KVA 60 Hz 3 Phase 120/208 Volt # of transfer switches – 3

1100 ONAN (Blackfeet Community Indian Hospital, Browning, MT 59417):

Rating: 156 KVA Model number AC 11000 S/n number 11-242324359798 Cat number 4359798 # of transfer switches – 2

2.Fort Belknap Service Unit:

96A03702-S GENERAC (Fort Belknap Health Center, Harlem, MT 59526):

Rating: 187.5 KVA Model 96103702-S Serial 2029131 277/480 Volt # of transfer switches – 1

2000 SERIES GENERAC (Hays Health Center, Hays, MT 59527):

Rating: 193.7 KVA

155 KW

Model 144600200 Serial 2051915 120/208 Volt # of transfer switches - 1

3.Fort Peck Service Unit:

Vern E. Gibbs Health Center

Onan located at Poplar, MT Model:100.ODYC-15R/19622J Serial: A790389354 Rating:125 KVA 120/208 volts

100 KW

1 Transfer switch

Generac located at Poplar, MT Model:SD0130-G367.5D18EPNLC Serial: 2065667 Rating:162.5 KVA 120/208 volts

130 KW

1 Transfer switch

White Buffalo Clinic Generac located at Poplar, MT Model:SD0150GG1767018HPNL3 Serial:3006855475 Rating:60 KVA

120/208 volts

150 KW

1 Transfer switch

Chief Redstone Health Center Kohler located at Wolf Point, MT Model:230R0Z271 Serial:252252 Rating:288 KVA 288 volts

230 KW

1 Transfer switch

4.Crow Service Unit:

Crow/Northern Cheyenne Hospital

3408 Caterpillar located at Crow Agency, MT Model:SR4-9Y0436 Serial: 8LF01149 Type: CAT SR4 Engine Make:CAT 3406B Rating:438 KVA 277/480 volts 526 amps

350 KW

2 Transfer switches (1 is auxiliary)

3208 Caterpillar located at Crow Agency, MT Model:SR4-9Y0416 Serial: 9EF00814 Type:CAT SR4 Engine Make:CAT 3208 Rating:200 KVA 277/480 volts 241 amps

160 KW

2 Transfer switches Lodge Grass Clinic

Cummings located at Lodge Grass, MT Model:440FDR7110JJW Serial: DE-19-50771-4/30-1 Type:Cummings Engine Make:Cummings (CPL-630) Rating:156 KVA 120/208 volts

125 KW

1 Transfer switch

5.Northern Cheyenne Service Unit:

Northern Cheyenne Health Center

Onan located at Lame Deer, MT

Model: 250-ODFM-17R/22368M Serial:E800505676 Type:Onan Engine Make: Cummings (CRL396) Rating: 312.5 KVA 480 volts

250 KW

1 Transfer switch

6.Wind River Service Unit:

Fort Washakie Health Center

Onan located at Fort Washakie, MT Model: 10582720100 Serial:210145 Type:Generac Engine Make: Generac Rating: 325 KVA 120/208 volts

300 KW

1 Transfer switch

7.Little Shell Service Unit:

Little Shell Health Clinic

Briggs & Stratton located at Great Falls, MT Model: 80TBSPP-2A Serial:0262110005 Type:Briggs & Stratton Engine Make: Briggs & Stratton Rating: 100KVA 208/120 volts

80KW

8. PLACE OF PERFORMANCE:

a. Blackfeet Service Unit Blackfeet Community Hospital, Browning, Montana 59417 Contact: Kevin Vaile, Facility Manager 406-338-6159

b. Fort Belknap Service Unit Fort Belknap Hospital, Harlem, Montana 59526 Hays Clinic, Hays, Montana 59527 Contact: Frank Doney, Facility Manager 406-353-3172

c. Fort Peck Service Unit Poplar Health Center, Poplar, Montana 59255 Wolf Point Health Center, Wolf Point, Montana 59201 Contact: Dana Matejovsky, Facility Manager 406-768-3491

d. Crow Service Unit

Crow Hospital, Crow Agency, Montana 59022 Lodge Grass Health Center, Lodge Grass, Montana 59050 Contact: Richard Cabrera, Maintenance Supervisor 406-638-3402

e. Northern Cheyenne Service Unit Northern Cheyenne Health Service, Lame Deer, Montana 59043 Contact: Robert Magpie, Maintenance Supervisor 406-477-4411

f. Wind River Service Unit Fort Washakie Clinic, Fort Washakie, Wyoming 82514 Contact: Tyson Lone Bear, Maintenance Supervisor 307-332-5505

g. Little Shell Service Unit Little Shell Health Clinic, Great Falls, Montana 59404 Contact: Jeffrey Ward, Facility Engineer 406-794-5254

9. PERIOD OF PERFORMANCE: 12 months with option years.