SOW.pdf

Statement of Work (SOW)

1. PROJECT TITLE: This SOW is for a contract to provide snow and ice removal services in support of the Little Shell Service Unit (LSSU) in Great Falls, MT.

2. BACKGROUND/PURPOSE: The purpuse of this contract is to provide a safe clinic and workplace free of snow and ice.

3. SCOPE: Areas to be serviced for snow and ice removal are all sidewalks, walkways, driveways, parking lots of the LSSU.

4. DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

a) SNOW FALL. The total accumulation of snow that the contractor plows each time the contractor is at to the site to perform plowing/sanding/salting/deicing as measured by the Contractor and may be required to be confirmed by the COR or the COR’s representative.

b) MEASUREMENTS. All measurements are approximate and should be field verified by the Contractor or government representative. The accumulations are based on the www.nohrsc.noaa.gov weather service

5. TASKS. The Contractor shall remove snow and ice from all paved areas, sidewalks, walkways, driveways and parking lots.

All services below are assumed to be inclusive of, but not limited to the areas listed.

A. Pre-Storm Preparation: Sidewalks, walkways, driveways, parking lots B. Post-storm Snow Removal: Sidewalks, walkways, driveways, parking lots C. De-icing: Sidewalks, walkways, driveways, parking lots.

6. PLOWING AND SNOW REMOVAL SERVICES: The contractor shall be responsible for monitoring snow, slush and ice conditions and responding with the appropriate manpower and equipment to ensure the areas are clear of ice, slush and snow accumulations. In the areas covered under this SOW the Contractor will take full responsibility for plowing and removal of snow, slush and ice and application of chemical ice treatment as needed, in order to have the surface as bare as the weather and surface will permit, and ensuring all hazardous conditions are eliminated. Snow plowing shall include the clearing of snow from the driveways and parking areas by pushing and piling the snow into adjacent areas. Snow shall be cleared from all walkways, doorways and gates to provide full opening and safe access for personnel and equipment. The parking lot shall not have a reduction of more than 10% of parking spaces at the end of the storm as were there before the snow season began. At the parking lot entrances and exits, the snow shall be plowed back four (4) feet from the curb line/edge of pavement for traffic visibility.

7. The Contractor shall perform snow, ice and slush removal when accumulation reaches one (1) inch or more on a level surface, or if conditions warrant treatment for the safety of pedestrians and vehicles. The Contractor will perform snow removal services during a continuous snowfall as needed to eliminate hazardous conditions. Safety for the employees and public will determine the need for specific follow-up services. In all instances parking spaces must be cleared and accessible for staff parking between 7 a.m.

and 8 a.m., during ongoing snow events or when precipitation ends overnight Monday through Friday.

8. Contractor shall automatically dispatch crews when the following conditions are met.

A. Ice has accumulated or is predicted to accumulate within two hours, or an accumulation of great than 1 inch is expected when the facility will be open to the public.

B. Snow in an amount exceeding 1” has accumulated or is predicted to accumulate within two hours, or an accumulation is expected when the facility will be open to the public.

C. Should Contractor receive a call from the LSSU management requesting services, Contractor shall have, on site ready to begin operations, such equipment and operations necessary to service the site within (1) hour of the time of the notification to proceed. Under no circumstances does this ‘notice to proceed’ relieve Contractor of his responsibility to have monitored the site for the need for such Services.

D. If an accumulation occurs during the day, Contractor shall arrive on site within one (1) hour of its commencement.

E. Contractor shall communicate with LSSU management when ice or snow is predicted to accumulate, or the morning of any such accumulation, regarding the timing of providing services to all affected sites.

9. PRESTORM CHEMICAL ICE TREATMENT: Ice treatment products will be applied as necessary prior to snow events to maintain a surface that is safe for driving and walking.

Approved environmentally preferable ice melts shall be used to reduce safety hazards resulting from ice, slush and snow.

10. POSTSTORM CHEMICAL ICE TREATMENT: Treating of plowed or cleared surfaces to remove ice will be performed as part of the final clean-up when done in conjunction with plowing, and as needed before and between snow events. Ice treatment products will be applied as necessary after plowing and between snow events to maintain a surface that is safe for driving and walking. Approved environmentally preferable ice melts shall be used to reduce safety hazards resulting from ice, slush and snow. Safety Data Sheets (SDSs) will be provided by the Contractor on all materials utilized.

11. SIDEWALKS. All sidewalks shall receive a complete cleaning and sanding/salting at the end of each snowstorm if slippery conditions exist, regardless of depth.

12. ON-CALL SANDING/SALTING. The application shall be a complete coverage of the parking area, not a drive-by or drive-through application of salt and sand as requested by the Facility Engineer or his designee.

13. DISPATCHING: Contractor must be able to respond to perform the services within one

(1) hour of snow accumulation.

14. CONTRACTOR-FURNISHED EQUIPMENT: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. All equipment and materials shall be of acceptable commercial grade to perform services.

The Contractor’s vehicles and accessories required to perform this contract shall be specifically designed for the purpose intended in this contract. The Contractor’s furnished equipment and vehicles shall be provided in adequate numbers and of appropriate type and size to fulfill the requirements this SOW.

15. PLACE OF PERFORMANCE: Little Shell Tribal Health Clinic, 425 Smelter Ave, Great Falls, MT 59404.

16. PERIOD OF PERFORMANCE: Six months from date of award.

17. PRICING AND PAYMENTS: Invoices shall be submitted through IPP, a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis.

The use of IPP shall take precedence over previously established invoicing procedures in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”. The IPP website address is: https://www.ipp.gov. If you require assistance registering or require IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.