SOW.docx

Statement of Work Hydroponics All -Inclusive Container Systems

Federal Bureau of Prisons

BACKGROUND

The Federal Bureau of Prisons (FBOP), an agency of the Department of Justice, provides custody, care, and rehabilitative programming for approximately 169,000 federal offenders across 122 sites. To promote successful community reintegration and reduce recidivism, the FBOP Education Branch offers Career and Technical Education (CTE) in accordance with 28 CFR §544.20 and §544.50. This Hydroponics and Horticulture Expansion Program integrates workforce training with institutional nutritional needs, increasing local produce production to support the agency's daily service of over 339,000 meals while enhancing inmate vocational skill.

DESCRIPTION

The FBOP intends to make a single award for eight (8) insulated all-inclusive hydroponic farms boxes with delivery to eight different locations identified herein. The hydroponic container boxes must include the ability to grow a minimum of 6,000 pounds of leafy greens a year. Plant growth production must be able to be replicated to grow on a staggered scale. Also, the unit shall be able to produce 650 heads of lettuce weekly.

The product must have controls that ensure optimal plant growth and monitor temperature, water, pH levels and nutrient levels. The controls must be capable of identifying deficiencies in the growth process. The Contractor must be able to provide insight into why deficiencies may be occurring and how to rectify the issues. All units shall include but are not limited to: HVAC/temperature controls, water and electrical connections, drainage, automated lighting, irrigation, nutrient delivery systems, and an egress plan.

Contractor will deliver complete units via crane on a concrete pad to (8) different locations throughout the United States. Each site receiving delivery will provide a concrete pad for a standard 40’ Conex container. The FBOP will adjust the pad dimensions to accommodate alternative sizes if proposed and accepted by the agency prior to delivery of each unit. The Contractor is responsible for the final placement of their container onto the provided pad along with all transportation/delivery costs. The Contractor is responsible for all crane associated costs such as rentals, transport, rigging, site setup, and any applicable permits associated with the crane. The Contractor shall also perform a virtual or physical site survey of each location prior to delivery to ensure crane accessibility. A virtual survey may include, but not limited to, review of site photographs, satellite imagery, video walkthroughs, and written logistical data provided. The Contractor shall confirm the information provided/reviewed is sufficient to ensure successful delivery. Any costs resulting from a failed delivery attempt due to site access issues or the Contractor’s failure to perform proper due diligence during the site survey shall be borne solely by the Contractor. However, the Contractor shall not be held liable for costs resulting from inaccurate or incomplete site information provided by the Government during the site survey. The Government will be responsible for the outside utility connections such as electricity, drainage, and water after each unit is placed on its pad.

Each unit may require site specific modifications for security enhancements/modifications within a correctional environment. In the event a modification is needed the FBOP shall request a quote for additional scope.

GOVERNING STANDARDS AND REGULATIONS

Contractor must comply with the latest revisions of the applicable Federal, State, and local codes and regulations with regards to the work include but are not limited to the following; Compliance details for 508, FISMA (Federal Information Security Modernization Act), NIST (National Institute of Standards and Technology), TAA (Trade Agreements Act), FIPS (Federal Information Processing Standards), FedRAMP (Federal Risk and Authorization Management Program), PGD 15-03 (DOJ Procurement Guidance Document 15-03), and HSPD-12 (Homeland Security Presidential Directive 12).

ON-SITE TRAINING AND RESOURCES MATERAILS

On-site training required on or after installation, but within 30 days of unit placement on a site’s pad. Training on use of unit shall be up to (8) hours. Training will be held at each delivered location. Additionally, the vendor must provide resources and guides for each delivered location. Additional training days may be required beyond the initial (8) hours.

Relevant training topics will include the following and any additional topics necessary for staff to successfully provide the hydroponics program:

· Provide an overview of the hydroponics program.

· Discuss the materials necessary to construct a hydroponics system.

· Trouble-shooting common issues with equipment.

· Provide an overview of aerating hydroponic systems.

· Discuss the types of plants used in hydroponics and the reasons for selecting the specific type of produce that will be grown.

· Discuss water and nutrient mixtures and the steps to prepare water and fertilizer for fruits and vegetables.

· Explain how to measure the pH of the water to be used in the hydroponics system and how to adjust as needed.

· Explain the steps to plant and harvest produce. Discuss the different types of harvesting methods and cycles.

· Provide examples of a maintenance schedule to monitor the plants as needed.

· Provide an overview of common insect problems and solutions to these programs. Diagnose problems based on plant and/or insect appearance/growth.

· Discuss the different types of plant disease commonly found in hydroponic systems and the available treatments.

· Provide an overview of food safety in hydroponic farming.

· Review food safety principles and procedures and discuss food-borne pathogens and how they might be transmitted from grower to consumer.

· Define the necessary steps to clean up a hydroponic area and how to prepare materials.

The vendor shall provide procedure manuals, training materials, and other necessary materials (hard copies or via electronic) with copyright permission for use at FBOP institutions as these manuals and materials become available.

PERIOD OF PERFORMANCE

Upon award a site review will be conducted at locations to ensure compliance with local security and utility requirements for the Contractor’s awarded units. **The Contractor shall not proceed with fabrication, manufacturing, or site delivery until written approval via a notice to proceed is granted by the Contracting Officer to allow for any individual site modifications.** The period of performance shall not exceed twelve (12) months. The performance period is effective on the date the Contracting Officer provides the written approval to proceed for the first location/box. Any requests for a schedule extension must be submitted in writing to the COR and or the Contracting Officer.

Within this period, the Contractor shall deliver eight (8) fully functional units, complete all mandatory on-site training, and submit all resource materials to each designated location. Within ten (10) calendar days of contract award, the Contractor shall submit an initial comprehensive progress schedule. This initial schedule must include a detailed timeline for delivery and training at each of the eight (8) designated locations below.

Delivery Locations:

FCI Waseca - Waseca Minnesota FCC Butner - Butner, NC (Will receive two boxes at different locations) FCI Ashland - Boyd County, KY FCI El Reno - El Reno, Oklahoma FCI Oxford - Oxford, WI FCI Berlin - Berlin, NH FCC Lompoc - Lompoc, CA

INVOICING

The Contractor may, at its option, elect to receive progress payments upon the successful delivery, installation, training, and formal acceptance of each individual hydroponic unit. If this option is utilized, the Contractor shall submit an invoice for each completed site, accompanied by a signed acceptance document from the COR. Payments will only be paid for 100% of work fully completed, inclusive of the on-site training, for each location. Alternatively, the Contractor may elect to submit a single invoice for the total contract amount following the final acceptance of all eight (8) units. Proper invoicing procedures shall be utilized per FAR 52.232.

WARRANTIES

The Contractor shall warrant the hydroponics farm box and all internal components (including but not limited to HVAC, lighting, plumbing, sensors, and nutrient delivery systems for a minimum period of (1) one year. Warranty starts at time of final acceptance for each unit. Final acceptance is inclusive of a successful setup and onsite training.

PROJECT MANAGEMENT AND COORDINATION

The BOP will appoint a COR for this project. The COR is responsible for: receiving all deliverables; inspecting and accepting the services provided for this requirement in accordance with the terms and conditions of an awarded contract; providing direction to the contractor which clarifies the contract effort; fills in details or otherwise serves to accomplish the contractual scope of work; evaluates performance; and certifies all invoices/vouchers for acceptance of the services furnished for payment prior to forwarding the original invoice to the payment office and a copy to the contracting officer.

The COR does not have the authority to alter the contractor's obligations under the contract action, direct changes that fall within the change clause, and/or modify any of the expressed terms, conditions, specifications, or costs of this agreement. If, because of technical discussions, it is desirable to alter/change the contractual obligations or requirements, the Contracting Officer shall issue such changes in writing under signature.

The contractor shall provide a Project Manager. The Project Manager shall lead the overall execution of the activities in this SOW, including providing oversight of any tasks required by the SOW. The Project Manager shall serve as the primary liaison between the Government and the contractor. Additionally, the Project Manager shall ensure that:

Contractor staff understand and work to meet the SOW requirements.

Any Contractor staff coming on-site must pass an NCIC background check to enter the facility.

Tasks are staffed by appropriate, highly qualified personnel.

All project management issues are communicated and coordinated with the COR.

A progress schedule for all (8) boxes shall be presented within 10 days of the date of award as previously mentioned in the above Period of Performance. Project status reports shall be submitted bi-weekly. A project status meeting shall be held bi-weekly if deemed necessary by COR or Contracting Officer. Document format should be Microsoft Office 2007 (or later) unless otherwise indicated.

The COR with oversight of this project will be:

NAME: Kelsey Prince ADDRESS: 400 1st NW

PHONE NUMBER: 202-307-6983

EMAIL: kprince@bop.gov