SOW.docx

STATEMENT OF WORK

INTRODUCTION: The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the vendor in supplying dental chairs for the Bakersfield VA Clinic within VISN22 under VA Greater Los Angeles Healthcare System.

BACKGROUND: The Bakersfield VA Clinic is part of VA Greater Los Angeles Healthcare System. That offers primary care, dental, women’s health, physical therapy, mental health, telehealth, and other specialty services. With the new dental clinic in this clinic, new dental chairs, stool, and accessories.

PURPOSE: The Dental operatory equipment helps doctor’s diagnosis and treat patient’s oral diseases and identify tooth decay. This dental equipment helps in improving patient care in Bakersfield VA Clinic

SCOPE: VA GLA is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of the government.

The contractor shall provide equipment and installation on all equipment.

The contractor must provide proof of being an authorized distributor of manufacturer with the capability of performing all requirements.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

D3295 – Chair, Rotary, Laboratory, Dental – 521 Doctor’s Stool

a) Must include Dynamic seat with torso support.

b) Must have tilt seat to allow weight distribution from seat to feet.

c) Shall have height and pivot adjustments.

d) Must have height adjustable foot ring.

e) Shall have noise dampening multi-surface casters.

f) Must have gas cylinder for height adjustment with height range of 23.1" to 28.7"

g) Finish: Charcoal

h) Quantity: 2

D3320 – Chair, Operating, Dental –511 chair

a) Must have a thin flexible back that allows for provider position of legs under the patient and elbows at provider sides.

b) Shall have a four-points adjustable patient headrest for oral cavity visibility.

c) Must have a two position arm rests- for use for the patient or to be moved out of the way.

d) Shall include a toe board with a 9" tilt.

e) Must use hydraulic motion for patient positioning.

f) Shall include a virtual pivot to reduce adjustments.

g) Shall be compatible with D8250.

h) Specifications:

a. Foot Control: Disc

b. Dimensions: 25”W Back rest, 27”W baseplate

i. Maximum Height from Floor to Headrest 70”

ii. Maximum Length Fully Reclined 78”

iii. Base Height Range: 13.5” to 31.5”

c. Headrest: Dual Articulating Gliding; Lever released

d. Chair Swivel: 60 Degrees (30 degrees each side of center)

e. Chair Control: Delivery system touchpad or foot switch

f. Lift System: Soft start/stop hydraulic drive

g. UL rated to 500 lbs maximum patient load

i) Finish: Formed Carbon

j) Quantity: 6

D3380 – Stool, Operating, Dental, Doctor – Adec 521 Doctor’s Stool

a) Must have a dynamic seat that places hips above knees for a more natural seating position.

b) Must have a tilt seat to distribute weight allowing proper circulation

c) Includes a contoured, adjustable backrest with a pivot mechanism.

d) Must include a swing-out arm rest and foot ring.

e) Shall have twin wheeled casters

f) Shall have a durable base

g) Finish: Charcoal

h) Quantity: 6

D3390 – Stool, Operating, Dental, Assistant –522 Asst Stool

a) Must have a contoured seat to allow for proper circulation.

b) Shall include adjustable torso support able to convert for left- or right-hand operators

c) Must have a height adjustable foot ring

d) Shall have oversized adjustment levers for ease of use.

e) Must have twin-wheeled casters.

f) Finish: Charcoal

g) Quantity: 6

D8250 – Delivery System, Dental Operating –532PRO TRAD Radius Delivery System

a) Must have a 2-liter self-contained water system with a quick disconnect water bottle.

b) Shall include adjustable air coolant.

c) Shall include individually adjustable water coolant with lighted active position identification.

d) Must have a balanced flex arm with positive positioning.

e) Must have a standard side-mounted tray holder.

f) Specifications shall include:

a. Disc Foot Control

b. 1.5' Umbilical with utilities

c. Handing right

g) Position structure must be as follows:

a. Position 1 Autoclavable QD Syringe

b. Position 2 4-Hole Tubing

c. Position 3 6-Pin Tubing

d. Position 4 KaVo Electric Motor

e. Position 5 No Tubing

f. Position 6 Satelec Newtron Slim Ultrasonic Module

h) Additional Accessories Must Include:

a. Doctor's Deluxe Plus Touchpad

b. Ultrasonic Instrument Handpiece Satelec Newtron Slim

c. Ultrasonic Tip Starter Kit Satelec Ultrasonic Tip Kit

d. EMC-703 Control Module

e. Powered USB Hub

f. Handpiece package High-Speed Electric MASTERmatic (3 M25 L)

g. Handpiece package Low-Speed Electric MASTERmatic (2 M20 L, 2 L68 B Head)

h. Handpiece Package High-Speed Air MASTERtorque (3 M8700 L, 1 460LED)

i. Handpiece Package Low-Speed Air SMARTmatic (2 250 K, 2 181 K)

i) Must include a chair adapter for A-dec 511 chair and be compatible with D3320

j) Power requirements: 120V

k) Quantity: 6

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

TRAINING: Contractor is to provide a one-time training at installation of equipment. Government will not require additional training.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

PERFORMANCE:

· All items to be delivered and installed after receipt of purchase order by 8/1/2026.

· Site visit prior to installation can be arranged with VA COR.

· Hours: Normal duty hours are 8:00 a.m. through 3:00 p.m., Monday through Friday, not including federal holidays. Whenever contact with a facility is required outside of normal duty hours, the Contractor shall coordinate these times with the designated COR, POC or designer.

· In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”

· Noncontract Charges: The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer.

· Payment: Payment will be made upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice must include the correct payment address.

· Waste Removal: The contractor is responsible for removing and properly disposing of all waste related to the services provided on-site at all VA facilities.

· Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

· All shipping for parts will be included in the cost of the contract.

PLACE OF DELIVERY: Bakersfield VA Clinic. 900 Old River Rd. Bakersfield, CA 93311

SECURITY

Information Security

· The vendor shall ensure adequate LAN/Internet, data, information, and system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. The vendor’s firewall and web server shall meet or exceed the government minimum requirements for security. All government data shall be protected behind an approved firewall. Any security violations or attempted violations shall be reported to the VA Project Manager and the VBA Headquarters Information Security Officer as soon as possible. The vendor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

· The contractor shall follow The Veterans Affair Acquisition Regulation (VAAR) security clause VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES” sited in section C. Contract Clauses

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security. These include but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce's National Institute of Standards and Technology (NIST). This also includes the use of common security configurations available from NIST's Web site at: http://checklists.nist.gov

(b) To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in "VA Information and Information System Security/Privacy Requirements for IT Contracts" located at the following Web site: http://www.iprm.oit.va.gov

Contract Personnel Security All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Security and Investigations Center (07C). The level of background security investigation will be in accordance with VA Directive 0710 dated September 10, 2004 and is available at: http://www.va.gov/pubs/asp/edsdirec.asp (VA Handbook 0710, Appendix A, Tables 1 - 3). Appropriate Background Investigation (BI) forms will be provided upon contract (or task order) award, and are to be completed and returned to the VA Security and Investigations Center (07C) within 30 days for processing. Contractors will be notified by 07C when the BI has been completed and adjudicated. These requirements are applicable to all subcontractor personnel requiring the same access. If the security clearance investigation is not completed prior to the start date of the contract, the employee may work on the contract while the security clearance is being processed, but the contractor will be responsible for the actions of those individuals they provide to perform work for the VA. In the event that damage arises from work performed by contractor personnel, under the auspices of the contract, the contractor will be responsible for resources necessary to remedy the incident.