SOW Doors and Security STA Hatteras.pdf

SCOPE OF WORK: USCG Stan Hatteras Inlet

PR# 37600PR250000084

CEU Work Order:

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment required to repair and/or replace doors, hardware, and access controls in accordance with the below Scope of Work at Station Hatteras Inlet 59248 Coast Guard Rd, Hatteras, NC

27943.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance, the contractor shall commence work no later than 15 days after notice to proceed and work diligently to complete the entire work and have equipment ready for use by 60 working days after the contract has been awarded. Deviations from this timeline due to materials must be documented in the estimate.

3. SCOPE OF WORK:

1. Door Repairs:

a. Complete a pre-award assessment of all doors to determine which are in need of repair, or if beyond repair then replacement.

b. Inspect all doors for damage and determine necessary repairs.

c. Repair or replace broken hardware, hinges, and locks as needed.

d. Ensure all doors are operational and meet safety standards.

2. Access Control System Installation:

a. Install the following components of the access control system:

b. **DMP XR550 Access Control Panel**: (1 unit)

c. **Cell Module**: (1 unit)

d. **Power Supply**: (1 unit)

e. **Power Controller**: (1 unit)

f. **Power Supply Charger**: (1 unit)

g. **Batteries**: (4 units)

h. **Wireless Module**: (1 unit)

i. **Wireless Repeater**: (1 unit)

j. **Access Enclosure**: (1 unit)

k. **Wireless Access Modules**: (6 units)

l. **Access Modules**: (6 units)

m. **Rim Strike**: (1 unit)

n. **Door Strike**: (1 unit)

o. **1.5 in Backset Mortice Assembly**: (1 unit)

p. **Paddle Handle Assembly**: (7 units)

q. **Access Readers**: (50 units)

r. **Card Credentials**: (50 units)

s. **Fob Credentials**: (as needed)

3. Labor and Training:

a. Provide labor for the installation of all components listed above.

b. Conduct training sessions for staff on the proper use of the security system, including how to operate access readers and manage credentials.

4. Deliverables

a. Fully functional access control system installed at all entry points.

b. All doors repaired and secured.

c. Training materials and session completion certification for staff.

5. Acceptance Criteria:

a. Successful installation and testing of all access control components.

b. All repaired doors functioning properly.

c. Staff trained and confident in using the new system.

6. Dispose of all excess/removed materials offsite IAW any/all applicable Federal, State, or Local Regulations.

4. SITE VISIT: All bidders shall visit the site to verify any/all quantities before submitting bids. Interested parties shall arrange for a site visit with MKC Giancarlo Farfan, 808-457-5235.

5. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE: The designated contracting officer’s QAE representative and Point of

Contact for this project is MKC Giancarlo Farfan, 808-457-5235.Inquiries concerning any phase of the specification before or after award shall be made to the QAE.

6. CONDITIONS AFFECTING THE WORK: The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any misunderstanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

7. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the contracting officer’s QAE representative of his intended start date. The work shall be done in accordance with the specification.

8. ORAL MODIFICATION: No oral statement of any person, other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: No permitting is required for this project.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the contractor desires to carry on work on

Saturday, Sunday, holidays or outside the unit’s regular hours (0800-1600), he/she must submit their request in writing to the Contracting Officer’s QAE Representative for approval consideration. The contractor shall allow ample time to enable satisfactory arrangements to be made by the government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the Contracting Officer’s QAE

Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and driver’s license number. The Station Hatteras Command Duty

Officer (CDO) will be given a copy of the employee list. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG Station Hatteras shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29

CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by MKC Giancarlo Farfan prior to starting work.

b. Written notification must be provided to MKC Giancarlo Farfan , in his capacity as

Fire Marshal, of any activity that could potentially cause fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification so long as the outsource review sheet is signed by MKC Giancarlo Farfan

c. Copies of the following must be provided to MKC Giancarlo Farfan prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig

Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor. A Facilities Division representative is required for all contractors Lock Out/Tag Out needs.

2. Rights:

a. Every employee working on USCG Station Hatteras has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on USCG Station Hatteras shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40

CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by Mr. Todd Ogle, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to Mr. Todd Ogle of any activity that could potentially cause a permit violation on USCG Station Hatteras. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to Mr. Todd Ogle prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.