SOW DMG Service base plus 4_11152024.pdf

STATEMENT OF WORK

Preventative Maintenance (PM) and Service contract for DMG assets

1. Scope:

1.1. This Statement of Work (SOW) identifies the necessary supplies and services for Government-owned assets located at the Fleet Readiness Center Southwest (FRCSW), Naval Base Coronado, Bldg. 379 and 472, Naval Air Station (NAS) North Island, San Diego, California, 92135-7058.

Services include PM, emergent repair service visits, and options for material and over and above work.

1.2. The requested service is for the assets listed in the following chart.

Asset Manufacturer Location Part # Serial #

65888058877 DMG Mori B0472 DMU160 12660000173

65888058878 DMG Mori B0472 DMU160 12660000163

65888058881 DMG Mori B0472 DMC125 12490001623

65888058879 DMG Mori B0472 DMC125 12490001863

65888058882 DMG Mori B0472 DMU125 12490001893

65888058880 DMG Mori B0472 DMC125 12490001853

65888058885 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084105-20.1

65888058888 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084105-10.1

65888058887 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084104-10.1

65888058884 DMG Mori/Bürener Maschinenfabrik B0472 3889402 084898-10.1

65888058886 DMG Mori/Bürener Maschinenfabrik B0472 3887391 084106-10.1

65888058883 DMG Mori/Bürener Maschinenfabrik B0472 3889402 084899-10.1

65888041465 Mori Seiki B0472 ZT2500Y 146

65888041464 Mori Seiki B0472 SL2500Y 462

65888029918 Mori Seiki B0472 SL65MC SL65MC-43

TBD DMG Mori BO379 DMU50 14505797704

TBD DMG Mori B0379 NLX2000 NL204230518

65888058889 FASTEMS B0472 MLSHD 251141

Note: Assets in the table above maybe added or removed via a bilateral modification throughout the life of this contract.

1.3. The Period of Performance (POP) for the requested services is for a period of one (1) base year and four (4) option years after contract award date.

2. Applicable Documents:

2.1. Dept. of the Navy Local Population ID Card/Base Access Pass Registration SECNAV Form

5512/1

2.2. All owners and operators manuals for assets listed in section 1.2.

3. General Requirements:

3.1. The Contractor must be knowledgeable of the equipment referenced in Section 1.2 and be able to perform all work in accordance with the Original Equipment Manufacturer (OEM) specifications.

3.2. The Contractor shall provide all labor, supervision, facilities, equipment, tools, materials, software, service keys, and any other necessary items, not to include consumables, used to meet the performance requirements as outlined by the SOW. Tools and materials include but are not limited to: test equipment, alignment tools, meters, support equipment, and hardware required to perform the requested service.

3.3. All materials and supplies related to these services that are not personally delivered by the

Contractor shall be shipped via traceable means (i.e., FedEx, UPS, USPS, etc.) to the following address:

Attn: Technical Point of Contact (TPOC)

FRCSW

NAS North Island

Quentin-Roosevelt Blvd., Bldg. 36

San Diego, CA 92135-7058

3.3.1. Shipping documents shall clearly identify the TPOC and Contract Number.

3.3.2. The Contractor shall notify the Government when any material has been shipped and the

Government shall notify the Contractor when material has been received.

3.3.3. The Contractor shall be responsible for return shipping of core exchanges, tools, support equipment, packaging, and unused material to the appropriate Contractor facility as required.

3.4. All necessary tools, parts, and materials required to perform services requested shall be on-site before work begins.

3.5. All travel and any applicable shipping costs shall be included in the fixed price to conduct PM, emergent/scheduled repairs, and over and above work.

3.6. The Contractor shall perform all services in accordance with the FRCSW work week and daily start and end times. Work shall be performed from Monday through Friday, excluding Federal

Holidays, during FRCSW normal operating hours of 0600 to 1430. Work performed outside of

FRCSW work week and daily start and end times must be coordinated with the TPOC.

Additional work performed outside these hours may not increase the cost of the contract. (see also 4.5.1.2)

3.7. The Contractor shall notify the TPOC by phone or email when arriving and before departing

FRCSW.

4. Specific Performance Requirements:

4.1. The Contractor shall report to FRCSW Building 472 and/or 379 to perform PM and Emergent

Service visits on the assets listed in section 1.2. PM visits (Section 4.2) are intended to occur once every 2 weeks, totaling 26 visits per year. The Contractor shall coordinate these visits with the TPOC. Emergent Service Visits (Section 4.3) shall be scheduled by the TPOC as required to support emergent repairs.

4.2. Preventative Maintenance

4.2.1. The Contractor shall perform PM on all assets listed in section 1.2. These PM visits are intended to supplement the Government’s organic PM capability. PM shall follow the schedule per the manufacturer’s equipment manual for each asset. It is not anticipated that each machine will require attention at each visit. This is based on machine hours and use and includes but is not limited to:

4.2.1.1. Visually inspect all hoses, lines and fitting for leaks, tighten as required.

4.2.1.2. Remove all air filters and inspect. Clean with a mild detergent and water as applicable, replace as necessary.

4.2.1.3. Clean all Cooler fins with a soft-bristle brush or low-pressure compressed air (10

PSI)

4.2.1.4. Lubricate all Zerk fittings as required with appropriate grease.

4.2.1.5. Inspect all wires, hoses, lubrication lines for chafing, cuts, deterioration and leaks.

4.2.1.6. General cleaning of the machine of chips, dust, fluids. Remove rust from surfaces using OEM approved methods as required.

4.2.1.7. Observe machine function and document noise, vibration and heat exceeding OEM acceptable levels.

4.2.1.8. Drain and replace oil, coolant, and other fluids as required.

4.2.2. The Contractor shall document all work completed during each visit with a Field Service

Report (FSR) (CDRL A001). Discrepancies with machine components and performance shall be documented along with any recommend replacement parts and services to keep machines functioning at 100% per OEM specifications.

4.2.3. Work not completed during the PM visit will be handled at the TPOC’s discretion and can be resolved in one of the following, but not limited to actions: during a scheduled service visit, during the next PM visit, or completed by the Government.

4.2.4. Rescheduling: If a visit must be rescheduled due to a holiday, shop production scheduling, base closure, or any other unforeseen event, the TPOC may reschedule PM service to a later date and will coordinate with the Contractor as necessary. The rescheduled visit shall count as one visit. The cancelled visit shall not count against the contracted number of visits.

4.2.5. The Government will provide all oil, grease, filters and other consumables required to perform PM.

4.2.6. During maintenance and repairs the Government will retain the rights to observe, document all procedures, receive instruction on preventing future equipment failure and mitigations, and if requested the Contractor shall explain procedures being performed.

4.3. Emergent/Scheduled Service Repairs

4.3.1. The contractor shall perform on-site emergent or scheduled service repairs as requested.

Repair services shall be performed in accordance with industry standards and original equipment manufacturers’ specifications.

4.3.2. Emergent service repair visits will be requested by the TPOC and sent in writing to the

Contractor as soon as service is deemed necessary by the TPOC. The contractor shall respond to service requests and be on-site within 3 business days of request. Requests will include a brief description of the service required, and machine or machines requiring service.

4.3.2.1. Repair Service Evaluation. All repair work must be initiated, authorized and approved by the TPOC. The Government reserves the right to reject the offer to repair by the contractor in the event the repairs are deemed excessive based on the cost of parts or a new unit.

4.3.2.2. Repair Service Calls. The TPOC or other designated POC will place service calls to the contractor when immediate equipment repairs are needed. The contractor shall respond to repair service calls within four (4) hours after receipt of requested service call to establish actual on-site repair date/time. Repair service calls will be made between the hours of 0600 and 1430, Monday through Friday, except Federal

Holidays. The Government reserves the right to prioritize the needed repairs and will incorporate this workload into the schedule accordingly.

4.3.2.3. Repair Delays. If the contractor is unable to perform repairs within seven (7) days, due to circumstances beyond their control, the contractor shall notify the TPOC of the delay and provide an estimated repair date at no additional charge to the government.

4.3.2.4. If subsequent service day(s) are required by the Contractor to perform the requested service, the Contractor shall notify the TPOC in writing. The TPOC will provide approval of all visits in writing.

4.3.3. The Contractor shall provide all labor in the effort of returning the machine(s) requested to a fully operational status per OEM specifications. Functions required to complete a scheduled service repair include but are not limited to:

4.3.3.1. Perform the initial evaluation, testing, disassembly, cleaning, alignment, and troubleshooting efforts required for the determination of the equipment failure.

4.3.3.2. Repair the identified issue(s) and replace all broken components.

4.3.3.3. Reassemble, functionally test and confirm machine is operating to OEM specifications.

4.3.3.4. Provide training to operators, maintenance, and engineers regarding any change of operating or maintenance procedures, changes in interface, recommended operational practices to prevent reoccurrence of equipment failure that led to the specific repair identified. (CDRL A001)

4.3.4. The Contractor shall provide updated manuals, drawings, or other technical data when revisions are required due to repairs, unavailability of materials, change in parts, change in operation or repair procedures, or a result of any other system changes. (CDRL A002)

4.4. Material

4.4.1. The Government will stock all parts and materials required for maintenance. In the event parts and materials are required and the Government is unable to obtain necessary items, this contract may be used. The Government TPOC will request a quote for required parts and material. The contractor shall provide a quote including shipping. The government

TPOC and PCO will review the quote and decide to proceed with the purchase through a contract modification. (See also 4.5.1.2)

4.4.1.1. Parts provided shall be OEM, if available. In the event that OEM parts are not available, OEM parts may be substituted with identified commercially available parts however, these commercial alternatives shall be new and free of defects, and meet or exceed all OEM Standards. Parts may include belts, filters, hoses, grease and other lubricants, motors, etc. If use of a non-OEM part is required, a specification sheet demonstrating equal or superior quality shall be provided to the Government TPOC for approval prior to purchase.

4.5. Over and Above Work

4.5.1. The Contractor shall perform additional required work as approved by the Contracting

Officer IAW DFARS 252.217-7028. These types of efforts are deemed warranted as over and above the normal service requirements or general repairs for equipment already inducted under the applicable CLIN’s. The over and above work may include but is not limited to any removal and replacement of parts with OEM or commercially available parts, OEM part replacement, grease, oil, filters, and/or any other components required for machine repair, maintenance or upgrades.

4.5.1.1. In the event the Contractor identifies any discrepancies or determines that additional parts and/or services other than what is listed on this SOW are needed, the Contractor shall notify the TPOC and Contracting officer via email and supply a FSR detailing these discrepancies as well as a quote to perform the additional work (CDRL A001).

4.5.1.2. The Contractor shall not proceed with any additional work or invoice any additional parts to the Government outside of the scope of this contract without an approved

Contract Modification or approval from the Procuring Contracting officer (PCO).

4.5.1.3. The PCO and the Government TPOC will review any reports and quotes generated and determine approval of any additional parts or services. Quotes shall include all labor, material, and travel

4.6. FRCSW personnel are not authorized to direct the Contractor to furnish any parts/components or labor services outside the scope of the contract, to do so may constitute an unauthorized commitment. The Contractor shall not perform any additional labor or furnish parts/components outside the scope of this contract.

5. Inspection and Acceptance:

5.1. The Government will perform, at minimum, periodic and random inspections while the

Contractor is on-site to confirm that the Contractor is performing all tasks in accordance with this SOW.

5.2. Acceptance by the Government of sections 4.2, 4.3, are contingent upon the Contractor checking in with the TPOC, or designated POC, upon arrival and prior to leaving the site for each service visit and a FSR documenting work that was performed (CDRL A001).

5.3. Acceptance by the Government of Section 4.4 shall be dependent on the Contractor demonstrating that all agreed upon work is complete and/or materials delivered.

6. Deliverables:

6.1. Upon completion of services, the Contractor shall provide a FSR to the TPOC.

6.1.1. The report shall include the name of the technician(s) performing the services.

6.1.2. Date(s) the services were performed.

6.1.3. Model and serial numbers of the equipment serviced with a detailed report of the work performed.

6.1.4. An electronic copy of the FSR shall be provided to the TPOC via email within seven (7) days of completing services.

6.1.5. Any discrepancies shall be noted along with a list of parts and/or services suggested to return or keep the equipment fully operational.

7. Warranty:

7.1. The Government requires that the Contractor provide a standard commercial warranty for a minimum period of twelve (12) months after the POP for the requested services. Parts requiring replacement under warranty shall be at no additional cost to the Government and must include material, labor, travel, shipping and handling.

8. Special Requirements:

8.1. Base Access:

8.1.1. The Contractor shall provide the TPOC with a completed copy of the SECNAV Form

5512/1 within ten (10) calendar days for all employees that will perform services on this contract. Any employee whose name is submitted and is terminated during the period of this contract must be reported to the COR and TPOC within one (1) business day. Form 5512/1 requires the following information for each contractor personnel working on-site.

8.1.1.1. Full name (first, middle and last)

8.1.1.2. Date of birth, place of birth

8.1.1.3. Citizenship

8.1.1.4. Full social security number

8.1.2. Upon arrival, all personnel will be required to check-in at the Visitor Control Center

(Bldg.680), which is located near the Main Gate to Naval Base Coronado, NAS North

Island, San Diego, CA. Following receipt of a clearance, personnel will then be required to coordinate with the TPOC and obtain visitor badges through the FRCSW Quarterdeck, located in Building 94.

8.1.3. After completion of daily work all personnel must return visitor badges to FRCSW

Quarterdeck, located in Building 94.

8.2. The Contractor shall designate a point of contact and an alternate who is responsible for contractor-performed services. Upon contract award, the contractor shall submit the name and telephone number of the POC in writing, to the Contracting Officer. This POC shall be available by telephone between the hours of 0600 and 1430 Monday through Friday, except Federal

Holidays, to respond to service calls.

8.3. Government Key Personnel:

8.2.1. Contracting Officer: Tiffany Crayle; (240) 572-6837; tiffany.l.crayle.civ@us.navy.mil

8.2.2. Contracting Officer Representative (COR): Dave Colson; (619) 545-6591;

david.l.colson10.civ@us.navy.mil

8.2.3. Technical Point of Contact (TPOC): Chris Collins; (619) 545-2721;

christopher.b.collins24.civ@us.navy.mil