SOW digital display.pdf

Statement of Work

(SOW)

Front Gate Digital Signs

09 July 2024

1. GENERAL INFORMATION

1.1 SCOPE OF WORK: The Entry/Exit sign at the entrance to the installation is outdated and not functioning properly. The intent is to replace/update the display with a custom LED Digital sign, while keeping the frame intact.

1.2. SUMMARY OF WORK:

1.2.1 Remove the hardware from the two sign enclosures or remove the enclosures from the frame entirely.

1.2.2 Move the existing communications junction box below the horizontal frame brace.

1.2.3 Design/Install colored weatherproof two-sided digital sign and frame. Or install two separate digital signs and frames.

1.2.3.1 Sign(s) must be programmable for different messages/graphics for both sides.

1.2.3.2 Sign(s) must use 120v power connection no more than 1250 watts.

1.2.3.3 Sign(s) must be connected either wireless over a network or wired from B100 exterior communication room.

1.3 EXISTING EQUIPMENT:

• 2 - 20 Amp breakers, current signs are hard wired

• 1 - 2 Outlet GFI receptacle

• 1 - Exterior communications junction box with 2 weather-tight connections

• 1 - RJ 11 running to B100

1.4 WORK LOCATION:

1.4.1 The work location is Pease Air National Guard Base in Newington, NH. All work will be performed outside the main gate where the base entry sign is located.

1.5 PERIOD OF PERFORMANCE:

1.5.1 The period of performance will be 3 months from date of award.

1.5.2 Contracting Officer (KO) concurrence/approval will be required prior to commencing installation. The installation schedule must be coordinated with base Point of Contact (POC).

1.5.3 Upon completion of the installation, the contractor with the KO must complete performance testing.

2. PERSONNEL

2.1 System Designers, Integrators and Contractors Special Qualifications. The contractor shall use system designers, integrators and contractors that are able to demonstrate a full knowledge and understanding of Digital Displays. Vendors will use industry certified and factory-trained personnel to perform system design, integration, installation, testing, training, and maintenance.

3. DESIGN REQUIREMENTS

3.1 The contractor shall design solutions that meet guidance, standards, and regulations of the Department of Defense and Air National Guard, as well as national consensus standards to include

NFPA and IBC. All components and wiring shall be UL or FM listed for fire alarm use and must comply with UFC 3-600-01.

4. SPECIFIC TASKS

4.1 INSTALLATION: Government concurrence/approval will be required prior to commencing installation. All electrical work shall comply with NFPA 70 NEC, UFC, and ANG ETL requirements.

Install components in a professional and workmanlike manner, maintaining integrity of structural elements, weathertightness, and rated partitions, and restore finishes effected by the work.

4.2 WORK SITE HOUSEKEEPING: The Contractor shall perform daily area cleanup at all work locations until completion of work at each facility. Housekeeping actions will include removing all excess debris (boxes, wrapping, cables, etc.) and returning facilities to their previous condition once all install actions are complete. The contractor shall repair or replace all facilities and equipment damaged by the contractor or their subcontractors. All affected areas shall be restored to their original condition prior to commencement of work by the Contractor.

4.3 SAFETY: The contractor shall comply with industry standard safety procedures.

4.4 ACCEPTANCE TESTING: Upon completion of the installation, the contractor must complete performance testing of the Front Gate Display. Final performance testing will be witnessed by the KO. Performance results shall be documented and submitted with notation of any deficiencies and corrective actions.

4.5 TRAINING: The contractor shall provide up to 3 hours of training for system operation and maintenance.

5. CONTRACT PERFORMANCE, PERSONNEL, AND SECURITY

5.1 The contractor shall provide properly cleared personnel for entry into all controlled areas included in this project. The contractor is responsible for providing security briefings and ensuring its employees comply with all Government and corporate security regulations.

5.2 All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees.

5.3 Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner. Remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

5.4 The Contractor is expected to become fully acquainted with, and strictly adhere to, regulations affecting the performance of this contract. Parts of the regulations pertaining to fire prevention, driving safety, restricted areas, sanitation, disposal of debris and pollution control may apply to this project.

5.5 The contractor shall not perform work on-site on federal holidays, Saturdays, or Sundays or on the days the Government or installation is closed.

5.6 Unscheduled Gate / Base Closures. Unscheduled gate closures by Security Forces may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

5.7 Vehicles operated by contractor personnel entering the installation are subject to search pursuant to applicable regulations.

5.8 Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secured at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

5.9 All contractor vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair. The company name shall be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work. Registration and proof of insurance shall be kept in the vehicle, and drivers shall be properly licensed.

5.10 The use of base roads will be subject to base regulations including speed limits, requirement to wear seat belts, prohibition on the use of hand-held telephones by drivers, and wear of protective equipment by motorcycle operators. Failure to comply with regulations may result in loss of driving privileges or loss of access to the installation.

6. INSTALLATION ACCESS:

6.1 The contractor shall comply with all applicable installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy.

6.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC- III) and Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). Personnel performing work under this contract are required to be either United States citizens or documented legal residents.

6.3 Provide the Contracting Officer the name(s) of the supervisory person(s) authorized to act for the Contractor. Provide and update, as required, a list of the key personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

6.4 All Contractor employees requiring access to the installation shall obtain the required contractor identification. Each employee shall wear the Government issued identification over the front of the outer clothing. Failure to obtain security and base access passes shall not be a cause for contract performance time extension.

6.5 The Contractor shall immediately turn in all terminated employee’s badges to the issuing office.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

6.6 Personnel will be issued appropriate identification badges when the Contractor submits a request in writing, on a form prescribed by the Contacting Officer. Employees shall complete questionnaires and other forms as required for security. Allow 10 business days for background checks and processing. Submit the following to the Contracting Officer:

• Completed Contractor Entry Pass Application form

• Completed vetting Authorization and Release form for each contractor listed on pass request form, with copy of accepted identification card / documents.

• Anti-Terrorism (AT) Level I training certificate for each contractor listed on pass request form

6.7 AT LEVEL I TRAINING: All Contractor employees, to include subcontractor employees, requiring access to National Guard installations, facilities and controlled access shall complete AT Level I awareness training. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the Contracting Officer, concurrent with submission of base pass request forms. The course length is estimated as 2 hours. The course does not need to be re-completed if accomplished for a prior contract and the certificate is still available to submit.

6.7.1 AT Level 1 awareness training is available at the following website:

https://jko.jten.mil/courses/AT-level1/launch.html

6.8 SECURITY REQUIREMENTS: All security requirements apply to all subcontractors and suppliers associated with this contract. Comply with the following:

6.8.1 All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees shall be required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes to access the jobsite.

Nothing in the contract shall be construed in any way to limit the authority of the Commanding Officer to prescribe new or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while on base, including but not limited to, the rights of search of all persons or vehicles on base.

6.8.2 Coordinate with the Contracting Officer for specific security and access requirements.

6.8.3 Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

6.8.4 Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

6.8.5 Do not disclose or cause to be disseminated any information concerning the operations of the activity’s security or interrupt the continuity of its operations.

6.8.6 Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

6.8.7 Direct to the Contracting Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

6.8.8 Coordinate photography requirements with the Contracting Officer.

6.8.9 Deviations from or violations of any of the provisions of this paragraph will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and/or revocation of installation access by personnel involved.

6.9 COMBATING TRAFFICKING IN PERSONS: The United States Government has adopted a zero-tolerance policy regarding trafficking in Persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract;

procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy and the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.