SOW - Destruction (Draft).pdf

Mobile Destruction Unit

Statement of Work

28 July 2026

53 WG

Statement of Work (SoW) for

Mobile Destruction Unit (MDU)

Table of Contents

Background ................................................................................................................... 3-6

Contractor Requirements 7-10

Project Schedule

Project Closeout

1. Background

The 53 WG/AP requires a safe and secure way to properly destroy SAP classified materials (IT equipment and associated physical assets) according to Air Force security guidelines. This requirement is considered urgent because 53 WG and subunits have years of backlogged remnant

IT equipment that poses a security concern and is taking up valuable physical space in multiple 53

WG Eglin facilities. Due to the safety and security hazards and time constraints of this requirement, 53 WG/AP plans to contract out this work to a company specializing in Mobile

Destruction Unit (MDU) efforts.

53 WG/AP plans to leverage System High, a local company that specializes in on-site equipment sanitization and destruction among other extensive MDU efforts. Contracting this work to System

High is the best course of action because it is the safest for employees, the most cost-effective, the fastest, and most secure course of action. In addition, it is the only mobile destruction company known at this time that has been approved for Special Access Program (SAP) Information Technology (IT) destruction. 53 WG/AP requests GSA buy/limited source this effort as our organization has previously destroyed SAP materials successfully using this source. Market research also concluded that utilizing System High would be the best option for MDU efforts.

2. Scope

Utilizing a classified destruction service is necessary to support an urgent requirement. A destruction service provides the government with the ability to destroy classified material designated for destruction in an expeditiously safe and secure manner in accordance with the security guidelines listed below. A destruction service affords the Government the unique capability to monitor contractor actions of sorting, de-manufacturing, and destruction of classified materials on site (EGLIN AFB), greatly reducing security risks associated with transport and data reconstitution. The Government will witness the entire process to the point where materials are reduced to unclassified e-waste or identified as unclassified HAZMAT and/or unclassified recyclables. This effort will be a Firm Fixed Price.

3. Contractor Requirements

3.1 The Contractor shall identify and provide a Program Manager (PM) to act as the single point-of-contact responsible for managing and directing the Contractor’s activities with respect to this contract order and for interfacing with the

Government. Program Management activities include planning, coordinating, organizing, directing, controlling and reporting to support the authorized work.

3.2 The Contractor shall maintain a system for tracking the progress of this contract and manage the contract to completion.

3.3 The Contractor shall participate in discussions, consultations, and meetings with the

Government through the life of the project to keep the Government regularly informed of project status.

3.4 The contractor will travel to 53 WG/AP (at Eglin Air Force Base) and will gain

Government approval to do so in advance.

3.5 The contractor will ensure the proper inventory of all equipment slated for destruction.

3.6 The contractor will provide destruction of all inventoried equipment IAW the relevant

DoD security policies and procedures listed below:

a) Department of Defense (DoD) SAPCO, Special Access Program (SAP)

Information Technology (IT) Destruction Guidance, December 20, 2024

b) Department of Defense (DoD) Manual 5205.07 Special Access Program

Security Manuel, January 17, 2025, Section 4.9 Destruction

c) NSA/CSS Policy Manual 9-12, Storage Device Sanitization and Destruction

Manual, February 19, 2026

d) DoD SAPCO CIO Supplemental Guidance for Sanitization & Destruction of

DoD SAP IT Equipment, 11 Dec 2024

SAPCO Destruction

Memo_20 Dec 2024.pdf

DoDM 5205.07 -

DoD SAP Security Manual - 20250117.pdf

NSA_9-12_Signed_1

9_Feb_2026.pdf DoD SAPCO CIO

Supplemental Guidance for Sanitization & Destruction SAP IT Equipment 11 Dec 2024.pdf

3.7 The inventory for destruction will be broken up into five (5) different unit inventories, but will all be consolidated into a single building/facility. The contractor must provide means of transportation between military gates and facility as well as any materials necessary to store broken down equipment in one facility while the contractor performs work in another.

4. Contractor Tasks

Task 1: The destruction service shall have experience with the destruction and disposal of national security information and IT equipment/peripherals in accordance with the security guidance listed above. The destruction service shall be able to accommodate classified material/equipment up to TS//SAR/SCI. Contractor personnel executing the destruction service must have the appropriate clearance.

Task 2: The destruction service shall provide services on-site (Eglin AFB) and is required to give the government the ability to witness the entire process to include sorting of equipment, de-manufacturing of equipment, and destruction of equipment into unclassified e-waste, unclassified

HAZMAT, and unclassified recyclables. The contractor shall provide a destruction receipt to the government.

Task 3: The contractor shall transport unclassified e-waste, HAZMAT, and recyclables off-site for final disposal (smelter facility, recycle facility, etc.) for proper sanitation according to the security guidelines above. The contactor shall ensure positive control throughout the destruction/disposal lifecycle. Entire process must be completed during normal business hours.

0730 to 1630 Monday through Friday.

Task 4: The 53 WG POCs are TSgt Nathaniel Fletcher and TSgt Nathan Galbraith and will coordinate with the subordinate units and provide escort and oversight. The destruction service shall accommodate approximately 1,245 pieces of SAP IT equipment with a breakdown identified below:

• 28 TES – approx.. 160 pieces of classified waste

• 85 TES – approx.. 250 pieces of classified waste

• 53 WG/AP – approx.. 25 pieces of classified waste

• 53 WEG – approx.. 25 pieces of classified waste

• OFP CTF – approx.. 785 pieces of classified waste

Task 5:

Written receipt is required for each unit’s IT equipment that is being destroyed with the following

(if applicable):

Type of device, product serial number, date of destruction, method of destruction, vendor worker names, and names of government two-person integrity/escort witness.

5. Project Schedule

Period of Performance: 90 calendar days to schedule, destroy, and conduct closeout upon award.

6. Project Closeout

The Contractor shall participate in discussions, consultations, and meetings with the Government as the Government conducts closeout activities and reviews of all project deliverables.