SOW_Delano_Ohara_UST_Tank_Removals_2025.pdf

Statement of Work for Removing and Scrapping Two Steel Underground Storage Tanks at Delano Hall

LOCATION OF WORK

1.0 Delano Hall & O’Hara Hall, located on United States Merchant Marine Academy (USMMA), 300 Steamboat Road, Kings Point, NY 11024.

O’Hara Hall

ABSTRACT

1.0 The purpose of this work is to remove three (3) steel underground storage tanks (UST) that contain No. 2 Fuel Oil. Two (2) 20,000 and one (1) 10,000 gallons tanks in accordance with all Federal, State and local laws and regulations.

Permanently remove from service and seal associated piping from the tanks to the equipment they serve and remove all wiring and components associated with the operation and monitoring of the tanks. These tanks are located on the southern side of Delano Hall and eastern side of O’Hara.

ADDITIONAL WORK REQUIREMENTS

1.0 Delano Hall and O’Hara Hall are contributing buildings within the U.S.

Merchant Marine Academy National Historic District. The property was listed on the National Register of Historic Places on August 29, 2014. Therefore, all work shall be consistent with the Secretary of the Interior's Standards for the Treatment of Historic Properties (36 CFR part 68) http://www.nps.gov/tps/standards/four-treatments/treatment-guidelines.pdf.

Additionally, all work shall meet or exceed the standards provided in the Secretary of the Interior’s Standards for Rehabilitation and guidelines for applying the standards published by the National Park Service, U.S.

Department of the Interior 36 CFR 67.7 - Standards for rehabilitation.”

2.0 All work, including fuel system shut down and tag outs, required to complete this statement of work shall be coordinated with the USMMA Department of Public Works and the USMMA Environmental Protection Specialist. Points of contact to be provided to the contractor upon award of work.

3.0 The contractor shall complete all work and provide all materials required by this specification in accordance with all applicable Federal, New York State, Nassau County and local regulations.

4.0 The contractor shall be responsible for the cost of procuring and scheduling any required permits and inspections by State, County and local regulatory agencies necessary to complete this work.

PERIOD OF PERFORMANCE AND WORK SCHEDULE GUIDELINES

1.0 Start Date: To be determined (Upon USMMA Contracting Officer’s award of contract)

Completion Date: 60 days after award of contract.

2.0 The contractor may work swing and graveyard shifts throughout the contract performance period. The contractor shall notify the USMMA Contracting Officer’s Representative (COR), Department of Public Safety (DPS), and Department of Public Works (DPW), at least twenty-four (24) hours in advance of their intent to work outside normal working hours (Normal working hours of operation are 7am – 4pm, Monday – Friday).

3.0 Prior to start of work the contractor shall provide a detailed work plan and timeline showing the contactor’s planned progression of work, including but not limited to plan development, plan approval, permitting, tank(s) removal, fuel oil piping modification, soil testing, back fill of tank excavation, start dates and completion dates, etc. This will be submitted in an electronic format, at least one week prior to the start of work, using Microsoft Office products, to the USMMA COR for approval.

GENERAL WORK REQUIREMENTS

1.0 The contractor shall provide the services of a Professional Engineer (or equal) that is acceptable to the Nassau County Department of Health to develop all plans and permit submittals required to remove existing UST’s, obsolete piping systems and tank alarm/monitoring system. All required plans shall be submitted to and approved by the Nassau County Department of Health (or other required regulatory agencies) prior to the start of any work. The contractor shall be responsible for the submittal of all required permitting and fees to complete all work required by this specification.

2.0 The contractor shall be responsible for providing all labor, materials, subcontractors, disposal costs, etc. (including but not limited to: tank cleaning, waste disposal, staging, temporary lighting, equipment, soil testing, back fill soil, safe for entry/hot work certificates, etc. required to complete all the requirements of this specification.

3.0 The contractor shall provide a personnel barrier around the work site to ensure safety of USSMA midshipmen, staff and visitors.

4.0 The contractor shall submit in an electronic format, using Microsoft Office products, all required reports, discrepancies identified, and copies of permits required to accomplish the work specified to the USMMA COR and the USMMA Environmental Protection Specialist.

EXISTING TANK REMOVAL

1.0 Prior to start of any work required to remove the three (3) existing steel UST’s;

the contractor shall notify the USMMA Department of Public Works to tagout the fuel piping system and alarm system associated with these tanks. The contractor shall drain the piping system and install hard blanks to isolate the tanks from attached fuel oil piping system.

2.0 The contractor must test the fuel oil in the tank per federal, state and local laws and regulations to detect if any hazardous components are identified before removal. The contractor will provide documented testing and/or analysis results with a summary detailing the findings to the COR and Public Safety Department.

3.0 The contractor will work with the senior management of the Waterfront Operations and Training Section at the academy to see if the remaining fuel oil can be transferred/recycled to the Kings Pointer after testing/analysis results confirms that it is suitable for reuse.

4.0 The contractor shall pump out all remaining fuel from the existing tanks to suitable temporary storage tank(s) per Federal, State and local laws and requirements. If the Kings Pointer cannot reuse the fuel oil, the contractor shall resell the fuel oil for further use to the highest bidder. A minimum of three (3) bids will be provided to the COR prior to final sale. The sale of the fuel oil shall be credited back to the government within the final invoice for the completion of the work.

5.0 The contractor shall clean the existing tanks until they are in a “safe for hot work” status. The contractor shall prove this condition to the satisfaction of the USMMA COR (using a calibrated combustible gas indicator or explosion meter) prior to the dismantling, removal and disposal of these tanks.

6.0 The contractor shall remove the concrete pad and any asphalt in way of removals, which lies on top of the two tanks and dispose of these materials in accordance with all state and local regulations. The contractor shall then excavate the area around the tanks as needed to remove the two tanks, saving (uncontaminated) soil to back fill the excavation area after the removal of tanks, associated piping, associated wiring and components of the existing alarm/monitoring system. Should the contractor scrap the tanks in place, they shall take all precautions to ensure that surrounding soil is not contaminated during the scrapping of the tanks.

7.0 The contractor shall remove the existing UST tanks, existing fuel piping and the existing UST alarm/monitoring system (wiring, components, conduit, etc.)

and dispose of these materials in accordance with federal, state, county and local regulations. The fuel piping and alarm/monitoring system shall include those systems contained within Delano and O’Hara Halls. All piping and wiring shall be isolated and permanently sealed in accordance with state and Nassau County regulations.

SOIL SAMPLING

1.0 The contractor shall accomplish analytical soil testing to the satisfaction of the Nassau County Department of Health, whether or not an unauthorized release has occurred from the tanks removed. All analytical testing and reporting shall be accomplished in accordance with Federal, State and local regulations. In addition, excavated soil to be reused to backfill excavation of the tanks shall be tested to ensure its suitability for reuse.

2.0 The contractor shall provide analytical result reports to all required regulators, the USMMA COR and the USMMA Environmental Protection Specialist.

3.0 Any required soil remediation as determined by Nassau County Department of Health shall be reported to the USMMA COR immediately.

4.0 Any contaminated materials identified by analytical testing shall be disposed of in accordance with Federal, State and local regulations.

COMPLETION OF UST’S REMOVAL

1.0 After completion of the USTs’ removal the contractor shall back fill the excavation area starting with previously removed soil and additional soil necessary to level the excavation site to match surrounding surfaces. The additional soil shall be of sufficient quality to allow for grass seeding or sod.

USMMA will be responsible for accomplishing seeding or sodding of area.

2.0 The contractor shall properly address all disturbed surfaces associated with the removal of fuel oil piping and alarm/monitoring system. Disturbed areas that are painted or coated shall be cleaned, primed and coated to match the surrounding areas.

TESTING

1.0 The contractor shall be responsible for accomplishing all required regulatory body testing for the removal of existing piping and systems.

2.0 All testing shall be scheduled and accomplished to the satisfaction of the USMMA COR, the USMMA Environmental Protection Specialist and all applicable regulatory bodies (including, but not limited to the Nassau County Department of Health).

ADDITIONAL NOTES

1.0 All work must be scheduled with the COR, DPW and the Public Safety Department at least 48 hours prior to commencement.

2.0 The academy must be immediately notified of any service and/or activity interruptions. Any potential unforeseen interruptions or issues must be immediately related to DPW, DPS and COR.

3.0 A pre-bid onsite walkthrough with DPW, COR and Public Safety Department will be conducted to identify and mark the proposed area where removal of tanks and all piping, alarms and monitoring systems will take place.

4.0 The contractor (and subcontractors) will provide all mandatory permits, licenses and training certificates to conduct tank work per Federal, State and local laws and regulations including but not limited to requirements set forth by EPA, DEC, OSHA and Nassau County Department of Health. A copy of the mandated permits, licenses and training certificates will be provided to the

COR.

5.0 The contractor must provide a written spill prevention plan or mitigation procedure to the COR and Public Safety Department to address potential spill hazards that may occur throughout the project. The plan and/or procedure must meet all the requirements set forth per federal, state and local laws and regulations.

6.0 The contractor must protect the environment (ex. soil and waters), floor drains, storm drains, catch basins and any other drainage system opening from potential oil spill at all times throughout the project. The contractor will provide their own spill response containment equipment to address minor spills.

7.0 Any potential spill and/or release that occurs at the academy must be reported immediately to the COR, DPW and Public Safety Department. The contractor (and subcontractors) must address all spills/releases in accordance to all Federal, State and local laws and regulations. Spill/releases remediation, including but not limited to waste removal and transport, shall be completed at no additional cost-incurred to the government. All documentation including but not limited to waste manifests shall be provided to the academy.

8.0 Any debris generated during the project will be removed by the contractor (and subcontractors) daily from the affected area(s) and academy premises. Area(s) will be left neat and clean after work is completed, suitable for all normal academy activities.

9.0 The contractor must properly dispose of waste in accordance with all Federal, State and local laws and regulations. Documentation of this disposal shall be provided to the COR and Public Safety Department.

10.0 The contractor shall assume full responsibility and liability for compliance with all applicable federal, state and local regulations related to any and all aspects of this project.

11.0 The contractor is responsible for ensuring client satisfaction throughout the duration of the project. Any discrepancies, issues and concerns identified by the client originating from the contractor will be addressed, documented and corrected in a timely manner.

NOTE: The contractor is responsible for any subcontractors that may be used for this project. Subcontractors are required to adhere to all the requirements set forth within this SOW.