SOW Dated 13 Feb 2025.pdf

STATEMENT OF WORK

FOR

PREVENTATIVE MAINTENANCE FOR MODEL 1436/5 FOR SEM

MACHINE

16AF/A6XT

JOINT BASE SAN ANTONIO – LACKLAND

SAN ANTONIO, TEXAS

13 Feb 2025

Contents

1. DESCRIPTION OF SERVICES. ……………...……………………..………………..…3

1.1 INTRODUCTION………………………………………………………………………...3

1.2 BACKGROUND………………………………………………………………………….3

1.3 SCOPE…………………………………………………………………………………….3

1.4 PERIOD OF PERFORMANCE…………………………………………………………..4

2 SPECIFIC TASKS………………………………………….……………..…………

3 GENERAL INFORMATION……………………...……………………..……………….5

3.1 RETURN PROCEDURES FOR THE KNIVES……………...…………………………..5

3.2 LOCATION(S) OF WORK………………………………………………………………5

APPENDIX A - ACRONYMS AND ABBREVIATIONS LIST……………………………...6

1 DESCRIPTION OF SERVICES

1.1 Introduction

This is a non-personal services contract. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. The Government will escort uncleared contractors as required. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services. The contractor shall notify the Contracting Officer (CO) immediately if they perceive any actions constitute personal services. These services shall not be used to perform any Inherently Governmental Functions.

1.2 Background

The 16 AF/A6XT requires Preventative Maintenance for Model 1436/5 (S/N: 41I1284) Security Engineered Machinery (SEM) disintegrator machine in the Document Destruction Section (DDS). The Disintegrator is an industrial shredder designed for shredding high volumes of classified documents. Although very safe to operate, there are many cautions about servicing. Very specific training is required to avoid injury from handling and replacing razor sharp knives. Belts need to be adjusted and replaced so they track properly.

Detailed cleaning and lubrication plans are required. Specialized safety equipment, tools, and OEM parts are required to keep this equipment in service. Allowing service without proper training will shorten the life of this equipment and increase the risk of unnecessary injury.

1.3 Scope

The contractor shall perform three (3) maintenance visits. Visits shall include maintenance for the following areas:

Disintegrator System Waste Evacuation System Electrical System Reports

1.4 Period of Performance

The Period of Performance for the maintenance is 1 April 2025 to 31 March 2026.

2 SPECIFIC TASKS:

The Contractor shall perform the following work on the SEM disintegrator for the At-Site Preventative Maintenance Contract-20 POINT Sentry Plus Service Program to include:

Disintegrator System:

1. Remove old knives

2. Sharpen spare knives

3. Install sharpened knives

4. Calibrate installed knives to application for optimal performance

5. Grease rotor bearings

6. Inspect hopper for easy opening and closing to cutting chamber

7. Inspect rotor for excessive wear

8. Inspect screen for proper fit and wear

9. Inspect drive belt for wear

10. Adjust drive belt tension to factory specifications for maximum efficiency

11. Check sheave bolt tension and set to factory specifications

Waste Evacuation System:

1. Inspect fan for proper operation

2. Inspect evacuation system for leaks

3. Lubricate and grease air system as required

4. Adjust flow controls as needed

5. Inspect Filter

6. Shake filter and empty debris if required

7. Replace 40 set of filter tubes 1 x a year, requiring 8 foot ladder

Electrical System:

1. Inspect all safety switches ensuring they function properly

2. Inspect all starters ensuring proper operation

Reports:

1. Complete evaluation report with recommendations

3 GENERAL INFORMATION

3.1 Return Procedures for Dull Knives:

The contractor shall coordinate pickup and shipping of the dull blades after they are removed from the machine. Once sharpened, the contractor shall return blades to the government at the following address:

16AF/A6XT

ATTN: Jill Winters 102 Hall Street. Bldg. 2000, Ste. 106 San Antonio, TX 78243

3.2 Location of Work:

All sharpening of the knives shall take place at the Contractor’s plant in Massachusetts.

Maintenance services shall take place at Lackland AFB, 102 Hall Street Bldg. 2000, Ste. 139, San Antonio, TX 78243.

APPENDIX A - ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AFB Air Force Base

CO Contracting Officer

DDS Document Destruction Section

MA Massachusetts

OEM Original Equipment Manufacturer

SEM Security Engineered Machinery

APPENDIX A - ACRONYMS AND ABBREVIATIONS LIST