Combined Synopsis Solicitation for SEM Maintenance.pdf

Request for Quote: Ref # F2MTA65058A001 AMIC Det 2/PKB, Lackland AFB, TX

SEM Shredder Maintenance with Materials

This is a combined synopsis/solicitation notice for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes a notice of intent to award a sole source requirement to Security Engineered Machinery. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03. This is a Firm Fixed Price (FFP) requirement.

The North American Industry Classification System (NAICS) code for this acquisition is 811210 with a size standard of $34M. THIS IS A SOLE SOURCE REQUIREMENT. Under the contemplated contract, Security Engineered Machinery will provide the Maintenance Service and related materials IAW FAR 13.106-1(b).

Please provide a quote for the items listed below:

CLIN DESCRIPTION QTY Unit Unit Price Total Cost Base Year – PoP 01 April 2025 through 31 March 2026

0001 At-Site Preventative Maintenance IAW Statement of Work (SOW), dated 13 Feb 2025 3 EA $_______ $_______

0002 Filter Tube change to take place at the same time as a regularly schedule PM service call 1 EA $_______ $_______

0003 Filter Tubes (40/set) for FT-40 w/ring 40 EA $_______ $_______

Option Year 1 – PoP 01 April 2026 through 31 March 2027

1001 At-Site Preventative Maintenance IAW Statement of Work (SOW), dated 13 Feb 2025 3 EA $_______ $_______

1002 Filter Tube change to take place at the same time as a regularly schedule PM service call 1 EA $_______ $_______

1003 Filter Tubes (40/set) for FT-40 w/ring 40 EA $_______ $_______

Option Year 2 – PoP 01 April 2027 through 31 March 2028

2001 At-Site Preventative Maintenance IAW Statement of Work (SOW), dated 13 Feb 2025 3 EA $_______ $_______

2002 Filter Tube change to take place at the same time as a regularly schedule PM service call 1 EA $_______ $_______

2003 Filter Tubes (40/set) for FT-40 w/ring 40 EA $_______ $_______

Option Year 3 – PoP 01 April 2028 through 31 March 2029

3001 At-Site Preventative Maintenance IAW Statement of Work (SOW), dated 13 Feb 2025 3 EA $_______ $_______

3002 Filter Tube change to take place at the same time as a regularly schedule PM service call 1 EA $_______ $_______

3003 Filter Tubes (40/set) for FT-40 w/ring 40 EA $_______ $_______

Option Year 4 – PoP 01 April 2029 through 31 March 2030

4001 At-Site Preventative Maintenance IAW Statement of Work (SOW), dated 13 Feb 2025 3 EA $_______ $_______

SEM Shredder Maintenance with Materials

4002 Filter Tube change to take place at the same time as a regularly schedule PM service call 1 EA $_______ $_______

4003 Filter Tubes (40/set) for FT-40 w/ring 40 EA $_______ $_______

Please provide the information below:

Company Name:

DUNS: CAGE:

POC: Telephone #:

E-Mail: Tax ID#:

Delivery Information:

FOB: Destination

INSPECTION AND ACCEPTANCE: By Government

PLACE OF DELIVERY: ACC 16 AF/A6XT

ATTN: Jill Winters 102 Hall Blvd San Antonio TX, TX 78243-7091

PERIOD OF PERFORMANCE: 01 April 2025- 31 March 2030

The following provisions or clauses are specific to this particular requirement:

FAR 52.201-1, Definitions FAR 52.204-7, System for Award Management FAR 52.204-23, Prohibition on Contracting for Hardware, Software and Services Developed or Provided by Kaspersky Lab and Other Covered Entities FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law FAR 52.212-4, Contract Terms and Conditions – Commercial Items FAR 52.212-5 (Dev), Contract Terms and Conditions Required to Implement Statutes of Executive Orders

– Commercial Items (Deviation)

SEM Shredder Maintenance with Materials FAR 52.222-3, Convict Labor FAR 52.222-50, Combating Trafficking in Persons FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33, Payment by Electronic Funds Transfer – System for Award Management FAR 52.233-3, Protests after Award FAR 52.233-4, Applicable Law for Breach of Contract Claim FAR 52.242-15, Stop Work Order FAR 52.247-34, F.O.B. Destination FAR 52.252-2, Clauses Incorporated by Reference FAR 52.252-6, Authorized Deviations in Clauses DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002, Requirements to Inform Employees of Whistleblower Rights DFARS 252.204-7004, Alternate A, System for Award Management DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DFAR 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010, Levies on Contract Payments

FAR 52.212-1 Instructions to Offerors All quotes shall include the following minimum information: Cage Code, Duns Number, Taxpayer I.D. No., Payment Terms, and /or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Delivery Schedule. Prospective vendors must be registered in the System for Award Management (SAM) database prior to contract award. Lack of SAM registration shall be determining factor for contract award. Prospective vendors should visit the SAM website at: http://www.sam.gov to register.

FAR 52.212-2 Evaluation – Commercial Items Contract award will be made to the responsive offeror whose offer will result in the bet value to the government, with price and delivery being the considerations. This is an “all or none” requirement and will be awarded on one contract. Multiple contract will not be issued. Vendors who do not propose on the entire package requested will be considered non-responsive and their quote will not be evaluated.

FAR 52.212-3 Offeror Representations and Certifications – Commercial Items An offeror shall complete only paragraphs (b) of this provision if the offeror has completed in annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

http://www.sam.gov/ http://www.acquisition.gov/ https://www.acquisition.gov/dfars/part-232-contract-financing#DFARS_232.7004

SEM Shredder Maintenance with Materials

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items— https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

SEM Shredder Maintenance with Materials

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

SEM Shredder Maintenance with Materials Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

SEM Shredder Maintenance with Materials

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Ombudsman 5352.201-9101

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, Air Force Installation Contracting Agency, 129 Thompson St., Bldg 586, Rm 129, Comm: 757-764-5372. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, of clarify technical requirements. Such inquires shall be directed to the Contracting Officer.

Special Notes and Instructions:

1. Basis for Award: This is a single source request for quotation IAW FAR Parts 12 & 13.

2. Discussions: The Government intends to award a firm fix-priced purchase order without discussion with respective vendors/quotes; however, the Government reserves the right to conduct discussions in deemed in its best interest.

Any questions pertaining to this acquisition shall be asked no later than March 13 March 2025, 09:00 Central Daylight Time (CDT). Questions shall be sent to Ms. Nancy Moreno via email at nancy.moreno@us.af.mil or Ms. Gabby Torres at gabriela.torres.1@us.af.mil.

It is the responsibility of the offeror to view the website for any changes or amendments to this RFQ.

Quotes will be due to AMIC Det 2/PKB, via email by Monday, 17 March 2023, 12:00pm Central Daylight mailto:nancy.moreno@us.af.mil mailto:gabriela.torres.1@us.af.mil

SEM Shredder Maintenance with Materials Time (CDT). Point of contact is Ms. Nancy Moreno at nancy.moreno@us.af.mil or Ms. Gabby Torres at gabriela.torres.1@us.af.mil.

mailto:nancy.moreno@us.af.mil mailto:gabriela.torres.1@us.af.mil

252.232-7006 Wide Area WorkFlow Payment Instructions.