SOW Crawfords State Forest - Invasive Treatment.pdf

Quick Quote: Crawfords State Forest Invasive Treatment

Scope of Work and Requirements

Summary:

The Virginia Department of Forestry is seeking a contractor to perform treatments on invasive marsh dewflower (Murdannia keisak) through foliar application with backpack sprayers at Crawfords State Forest in New Kent County. See attached maps for exact locations.

Work description:

The work consists of successfully identifying and treating patches of marsh dewflower on approximately 21 acres identified on the attached map. All work must be completed by October 30th or before marsh dewflower begins to fruit.

Treatment area is bald cypress forest with intermittent flooding in a marshy area. The area is mostly flat and easy to navigate. Some areas difficult to traverse when flooded. Overall, site can be accessed for treatment.

Requirements

1. Treat all marsh dewflower found within the target area. No other species shall be treated.

The contractor must have prior experience treating aquatic invasive species.

2. An aquatic approved glyphosate herbicide mixed at a 2% solution and an appropriate surfactant if necessary shall be used and applied per label instructions. Contractor shall be responsible for treating all target species wherever they occur within the contract area. Any large patches of target species showing no mortality will be construed to be untreated and retreatment will be automatically required. Additionally, the contractor guarantees that all target species shall be treated in such a manner as to yield a 90% or greater mortality rate.

3. Use of other chemicals not specified above shall be reviewed with DOF BEFORE use for approval.

4. Proper certification for ground crew is required, with oversight of a professional having a Virginia Commercial Pesticide Applicator license, Pesticide Business License, and a Certificate of Insurance. Any other staff utilizing and applying herbicides must be a registered technician.

5. All equipment that is used must be adequately washed and cleaned as to remove any soil, seeds or vegetative material on or in the machine before it arrives on site.

6. A copy of the Certificate of Insurance will be required with both the Virginia Department of Forestry and the Virginia Department of Conservation and Recreation listed as the additional insured. The Commonwealth of Virginia required insurance minimums are itemized in the attached General Terms and Conditions.

7. Proper personal protective equipment according to label requirements shall be utilized at all times.

8. No component of the delivery system shall leak. Leaking will be cause for stopping treatment operations.

9. The contractor will be required to post provided signage at the State Forest before treatment begins and remove signage at the completion of work.

10. Contractor will provide Services in compliance with herbicide label and regulations set forth by the Virginia Department of Agriculture and Consumer Services (VDACS). Contractor will maintain complete herbicide application records at the Site during application and for at least 2 years as specified by VDACS.

11. Contractor will have a category 5 (aquatic pest control) Virginia commercial pesticide applicators license.

12. Contractor will have herbicide labels and material safety data sheets (SDS) at the Site for review and inspection during Application. Inspection may be completed by Virginia Department of Forestry or Virginia Department of Conservation and Recreation staff at any time.

13. Treatment/Application must be completed before October 30, 2026. If marsh dewflower plants begin fruiting before this date, work must stop immediately.

14. The successful bidder is required to provide dates they will be on-site before work begins, and to update these dates if any changes arise. 72 hours advance notice is requested, but no less than 48 hours will be allowed. Contractor CANNOT be on-site without prior notice.

Please contact Katlin DeWitt (434) 906-3427 or katlin.mooneyham@dof.virginia.gov to provide notice. Notice may only be provided Monday through Friday.

15. Invoices shall be inclusive of number of gallons used, application date, work performed and/or area treated.

16. The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs is strictly prohibited.

17. Any impairment or incapacitation from the use of alcohol or other drugs is strictly prohibited.

18. No firearms of any kind will be allowed on State Property, neither concealed nor open carry.

MEASUREMENT AND PAYMENT

Method of Measurement

A “Per Acre” rate will be used to pay the contractor.

Contractor or Contractor’s Operations shall not allow:

a). The unlawful manufacture, distribution, dispensing, possession or use of alcohol or other drugs; and b). Any impairment or incapacitation from the use of alcohol or other drugs (except the use of drugs for legitimate medical purposes).

Quotes accepted until but no later than, 12:00PM EST, September 14, 2026.

If Contract is awarded, the work shall be completed before October 30th, 2026.

For more information, please call Brian Fox at (434) 995-0394 or email him at brian.fox@dof.virginia.gov or Katlin DeWitt at (434) 906-3427 or katlin.mooneyham@dof.virginia.gov.

SITE VISIT

To arrange a site visit or for other information, please contact Katlin DeWitt at (434) 906-3427 or katlin.mooneyham@dof.virginia.gov.

Visitation of the site is optional prior to submitting a quote.

Offerors are urged to inspect the contract areas to view current conditions.

For more information, please call Brian Fox at (434) 995-0394 or email him at brian.fox@dof.virginia.gov or Ed Stoots at (540)492-0152 or email ed.stoots@dof.virginia.gov

SITE LOCATION

Crawfords State Forest

7309 Pocahontas Trl E, Providence Forge, VA 23140 mailto:brian.fox@dof.virginia.gov mailto:ed.stoots@dof.virginia.gov

Bid Submission Instructions:

1. Pricing to be an all-inclusive “per acre” bid price, submitted on the electronic pricing grid included with the solicitation posting on eVA.

2. Complete and submit the Vendor Data Sheet (Attachment B) with your bid.

3. *All bids must be submitted electronically through eVA and all bidders must be eVA registered. Instructions for electronic bid submission are linked here.

4. Bids accepted until but no later than 12:00pm on September 14, 2026.

If contract is awarded the work shall be completed before October 30th, 2026.

*Contact brian.fox@dof.virginia.gov with any bid submission or solicitation specific questions.

ATTACHMENTS:

Attachment A – Unit map and acreage

Attachment B – Vendor Data Sheet https://dgs.virginia.gov/globalassets/business-units/dps/documents/vbo/how-to-respond-to-qq.pdf mailto:brian.fox@dof.virginia.gov

ATTACHMENT A

Attachment B

Vendor Data Sheet

Note: The following information is required as part of your response to this solicitation. Failure to complete and provide this sheet may result in finding your bid nonresponsive.

1. Qualification: The vendor must have the capability and capacity in all respects to satisfy fully all of the contractual requirements.

2. Vendor’s Primary Contact:

Name: __________________________________ Phone: _________________________

3. Years in Business: Indicate the length of time you have been in business providing this type of good or service:

__________ Years ________ Months

4. Vendor Information:

eVA Vendor ID or DUNS Number: ________________________________

5. Indicate below a listing of at least four (4) current or recent accounts, either commercial or governmental, that your company is servicing, has serviced, or has provided similar goods. Include the length of service and the name, address, and telephone number of the point of contact. Email is sufficient in lieu of a fax number.

A. Company:_________________________________Contact: ___________________________________

Phone:(_____)______________________________Email: ___________________________________________

Project:___________________________________________Dates of Service:____________________________

B. Company:_________________________________Contact: ____________________________________

Phone:(_____)______________________________ Email:____________________________________________

Project:___________________________________________Dates of Service:____________________________

C. Company:_________________________________Contact: ____________________________________

Phone:(_____)______________________________ Email:____________________________________________

Project:___________________________________________Dates of Service:____________________________

D. Company:_________________________________Contact: ____________________________________

Phone:(_____)______________________________ Email:____________________________________________

Project:___________________________________________Dates of Service:____________________________

I certify the accuracy of this information.

Signed: _______________________________Title: ______________________________ Date: _______________