SOW- COMPUTER EQUIPMENT.pdf

Bureau of International Narcotics and Law Enforcement Affairs

(INL)

SOW- COMPUTER EQUIPMENT

U.S. Embassy – San Salvador

JUNE 2022

SECTION 1

SOLICITATION CONSIDERATIONS

1.1 SYSTEM FOR AWARD MANAGEMENT

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov.

1.2 TRADE AGREEMENTS ACT (19 U.S.C. 2512(A)) (TAA)

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered into pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems

1.3 UNAUTHORIZED DISCLOSURE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S

Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

See FAR 3.104 for additional information.

(Rest of Page Intentionally Left Blank)

SECTION 2 (Instruction to Offerors)

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/RESPONDENTS

SUBMISSION INFORMATION PERTAINING TO REQUEST FOR QUOTE

2.1 INFORMATION TO CONTRACTOR

Contractors are reminded that information furnished under this Request for Quote (RFQ) may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business or that contain trade secrets or proprietary or personnel information shall be clearly marked. Marking of items shall not necessarily preclude disclosure when

Department of State (DOS) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents shall be deemed releasable.

2.2 QUESTIONS CONCERNING THE REQUEST FOR PROPOSAL

Offerors are warned against contacting any INL personnel other than the Contracting Officer and

Contract Specialist prior to award of the Contract resulting from this RFQ. If such a contact occurs and found to be prejudicial to competing vendors, the vendor making such a contact may be excluded from award consideration.

No information concerning this RFQ shall be provided in response to telephone calls. All such requests shall be submitted in writing to the Contracting Officer and Contract Specialist.

2.3 NOTICE OF SAM.GOV SYNOPSIS CLOSING DATE AND TIME

All offers shall be submitted to the designated Government Representative.

Proposals relating to this notice shall be accepted, via email to the Contracting Officer and

Contract Specialist, through:

Closing Date and Time:

• 5:00 P.M. (local Washington D.C. time) on the following date: 26 August 2022.

Any communications in reference to this RFQ shall cite the reference section title and page number, and directed to the following individuals:

Name: Courtney Getachew

Title: Contract Specialist

E-mail: getachewcw@state.gov

Name: Kelly Byers

Title: Contracting Officer

E-mail: byerskl@state.gov

Name: Calandra Hersrud

Title: Contracting Officer Representative

E-mail: hersrudcj@state.gov mailto:byerskl@state.gov mailto:hersrudcj@state.gov

2.4 CONTRACTOR RELATIONSHIPS

The Department of State (DOS) encourages the use of subcontractors. In addition, the

Department requires that any potential Organization Conflict of Interest be identified in the proposal to ensure proper firewalls established prior to award.

SECTION 3

INL SAN SALVADOR, EL SALVADOR

COMPUTER EQUIPMENT

General:

The Bureau of International Narcotics and Law Enforcement Affairs (INL) develops policies and programs to combat international narcotics and crime. INL programs support two of the

Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United

States; and (2) to minimize the impact of international crime on the United States and its citizens.

One of the many ways to effectively meet the listed goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

INL San Salvador has a requirement to procure 312 desktop computers and 6 laptop for National

Civilian Police. Computers are an important asset not only to comply with the police capacity enhancement increase but also to use it for case investigations, source collections, data analysis, manage of specialized lab equipment, systematization of information, classification, codification, registration, organization, and filling forms of criminal investigation cases, as well as, and any other related use that helps to all operational areas of the new Salvadoran PNC

Laboratory and Genders Based Violence Program.

Description:

This project will provide with the most recent IT Computer Equipment to the National Civilian

Police (PNC) to comply with their duties and to reach major objectives such as IT equipment modernization that will result in more solved cases and more convictions.

In order to complete this procurement is necessary vendor selected provides all computers set-up/configuration, requested programs installation, tests and final delivery to user location.

This is important to maintain in place warranty and assure equipment is properly functioning at the delivery time. In case a US vendor would like to participate is necessary to comply with previous instructions. A list of potential local Salvadoran companies that can perform this work are detailed below.

THE SCHEDULE

TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price contract including repair parts in accordance with the specifications in Section 3 of this Statement of Work (SOW). No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all of the computer equipment listed in the specifications is received and accepted by the U.S. Government in accordance with the contract delivery date NLT DD-

MM-YEAR (90 calendar days after receipt of award).

SUPPLIES AND PRICING

The Contractor shall provide to the U.S. Government the B200 Star Safire III FLIR sensor repair parts in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the B200 Star Safire III FLIR sensor repair parts and deliver them to the location set forth in Section 9, Place of Delivery, of this SOW. The firm fixed price shall include the parts, pre-delivery inspection, certificates of origin, operator’s manuals, warranty certificates and any other documentation mandated by the destination country. All manuals shall be furnished in English and Spanish.

SPECIFICATIONS:

A description of the supplies required to meet the following technical specifications:

Desktop i5 Processor

Quantity: 307

Monitor: 23.8" HD (1920 x 1080), HDMI, VGA, DisplayPort

Processor: Intel® Core™ i5 10th Gen

RAM: 16 GB DDR4

Hard Drive: 256GB SSD M.2

Case Type: Mid-Tower (20cm x 45cm)

Software: Windows 11 64-bit, Spanis

Microsoft Office Home and Business 2021, Spanish (perpetual)

Eset Endpoint Security Protection Antivirus Licenses

Mouse and keyboard: USB and Spanish keyboard

Slots: At least 2 USB in the front, and Card Reader

Network Connection: Integrated 10/100/1000 Ethernet, Wireless

Video Connector: HDMI, VGA

Video Card: Intel® HD Graphics 630

Sound: Integrated Sound Card and Speakers

Accessories Web cam

Speakers

Mouse pad

Other requirements Computers Set-up, programs installation, and delivery to final location must be performed by vendor. Every ítem must be delivered fully functioning and final user satisfactory received proof must be obtained.

Warranty in El Salvador 3 years

Desktop i7 Processor

Quantity: 5

Monitor: 23.8" (1920 x 1080), HDMI, VGA, DisplayPort

Processor: Intel® Core™ i7 11th Gen

RAM: 16 GB DDR4

Hard Drive: 256GB SSD M.2, 1TB 7200 rpm SATAHDD

Case Type: Mid-Tower (20cm x 45cm)

Software: Windows 11 64-bit, Spanish

Microsoft Office Home and Business 2021, Spanish (perpetual)

Eset Endpoint Security Protection Antivirus Licenses

Mouse and keyboard: USB and Spanish keyboard

Slots: At least 2 USB in the front, and Card Reader

Network Connection: Integrated 10/100/1000 Ethernet, Wireless

Video Connector: HDMI, VGA

Video Card: NVIDIA® GeForce RTX™ 3060

Sound: Integrated Sound Card and Speakers

Accessories Web cam

Speakers

Mouse pad

Other requirements Computers Set-up, programs installation, and delivery to final location must be performed by vendor. Every ítem must be delivered fully functioning and final user satisfactory received proof must be obtained.

Laptop i7 Processor

Quantity: 6

Monitor: 15.6" (1920 x 1080), HDMI, VGA, DisplayPort

Processor: Intel® Core™ i7 11th Gen

RAM: 8 GB DDR4

Hard Drive: 512GB SSD M.2, 1TB 7200 rpm SATAHDD

Software: Windows 11 64-bit, Spanish

Microsoft Office Home and Business 2021, Spanish (perpetual)

Eset Endpoint Security Protection Antivirus Licenses

Mouse and keyboard: USB and Spanish keyboard

Slots: At least 2 USB in the front, and Card Reader

Network Connection: Integrated 10/100/1000 Ethernet, Wireless

Video Connector: HDMI, VGA

Video Card: NVIDIA® GeForce RTX™ 3060

Sound: Integrated Sound Card and Speakers

Accessories Web cam

Mouse pad

Other requirements Programs installation, and delivery to final location must be performed by vendor. Every ítem must be delivered fully functioning and final user satisfactory received proof must be obtained.

3.2 ADDITIONAL REQUIREMENTS

• Warranty - All warranty services shall be fully described & specified in the respective Quotations, pursuant to the Offeror’s proposal.

• Provide Factory Warranty – (Contractors to describe all warranty periods with their quotation).

• Contractor performance entails compliance with all applicable requirements/regulations/laws of the United States Export Administration, and any other US or Honduran licensing/governing authorities. Further, performance shall include compliance with, and providing all required licensing to transport, export, and train personnel (as necessary/required) regarding the subject B200 Star Safire III

FLIR Sensor.

• Contract type shall be Firm Fixed-Price, including all direct costs, indirect cost, profit, taxes and other charges. The Price shall be FOB Destination to the specified location in Colombia. Items will be used by the Government of Honduras –

Honduran Air Force for use in support of the JIOC International Narcotic & Law

Enforcement Initiative.

• Fixed- Price must include compliance with all applicable requirements/regulations by the United States Export Administration, and any other US or Honduran licensing/governing authorities.

• Quotation Submission Requirements - The following must be included in the quotation:

• Pricing for items requested above, using Contractor quotation format, and detailed explanation of warranty coverage.

• Delivery availability time.

PREPARATION FOR DELIVERY

All of the requested computer equipment shall be completely functioning and must be in optimal operating conditions and quality.

Delivery Information:

Local vendor: Delivery address: The Equipment will be delivered NLT 90 business days after the process is awarded and be responsible to deliver the products to the following addresses:

Organization Description Qty Delivery address

PNC Forensic Lab /

MPTF

Desktop i5 239

Lote 3, Finca El

Matazano, Antiguo

Cuscatlán

PNC Forensic Lab Desktop i7 5

Lote 3, Finca El

Matazano, Antiguo

Cuscatlán

GCIF Laptop 6

Col. San Benito, Calle Circunvalación

#129, San Salvador

Attorney Geral

Officec- Gender program

Desktop i5 68

9 Calle Poniente y 13

Av.Norte , torre PGR, San Salvador for US and foreign vendors : The contractor shall provide prices DDP- El Salvador, NLT 90 business days after the process is awarded and be responsible to deliver the equipment to the following addresses:

Organization Description Qty Delivery address

PNC Forensic Lab/

MPTF

Desktop i5 239

Lote 3, Finca El

Matazano, Antiguo

Cuscatlán

PNC Forensic Lab Desktop i7 5

Lote 3, Finca El

Matazano, Antiguo

Cuscatlán

GCIF Laptop 6

Col. San Benito, Calle Circunvalación

#129, San Salvador

PGR - Gender program Desktop i5 68

9 Calle Poniente y 13

Av.Norte , torre PGR, San Salvador

The bidder must have a local partner to provides onsite set-up/configuration, programs installation, tests , final delivery to user and replacement any defective items at no additional cost to the US Government for units that during inspection result in not good working condition and the capability to repair equipment in El Salvador.

All delivery communication and information must be addressed to the COR, and all decisions related to this contract will be done by this person.

When the order is ready for shipment, please mark each package as indicated below and forward the shipment prepaid directly to:

Centro de Investigation Forence -PNC

Purchase Order Number (please enter the PO number when it becomes available)

ATTN: Daniel Clegg

Lote 3, Finca El Matazano, Antiguo Cuscatlán, Box #____ of _____

Ministerio de Justicia y Seguridad Publica

ATTN: Abraham Lugo

Col. San Benito, Calle Circunvalación #129, San Salvador

Procuraduría General de la Republica

ATTN: Lorena Tobar

9 Calle Poniente y 13 Av.Norte , torre PGR, San Salvador.

Contractor must provide in advance a copy of invoice and Bill of Lading (BL) via email to INL

San Salvador INL Contracting Officer Representative; Leticia Ramos , ramosal@state.gov.

Packing and marking:

One copy of the packing list must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. If you have any problems in complying with these instructions, please let us know in advance.

PLEASE NOTE:

Since this order is ultimately intended for an overseas destination, please make sure that all wood packaging material and palletizing material used must be compliant to the International

Standards for Phytosanitary Measures Publication No.15: “Guidelines for Regulating Wood

Packaging Material in International Trade” (ISPM 15) the packing that does not meet these standards will be rejected and must be corrected at the contractor’s expense. If you have any question regarding this requirement, please contact the shipping agent.

For this type of shipment it is recommended a “Bulk Cargo Containers” to safe keep small items.

SECTION 4

EVALUATION CRITERIA

The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract; and to award the contract to the contractor submitting the proposal determined to represent the best value: The LOWEST priced, technically acceptable proposal. The contractor must meet or exceed the Deliverable schedule for the quote to be found acceptable.

The Government intends to evaluate proposals and award a contract without discussions with contractor. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Availability of the canines and warranty under this RFQ will be determinant for award.

The Government considers it to be in its best interest to award to the lowest priced technically acceptable (LPTA) contractor. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

TECHNICALLY ACCEPTABLE/UNACCEPTABLE DEFINITIONS

Acceptable

Demonstrates understanding of requirements as outlined in Section Two of the Solicitation; meets or exceeds the specifications outlined on this solicitation ; may have strengths; have no significant weaknesses and no deficiencies; and demonstrates good understanding of requirement.

Unacceptable

Demonstrates a lack of understanding of Section Two of the Solicitation;

fails to meet the specifications outlined on this solicitation; has major weakness or deficiencies, which cannot be corrected without major changes to the quote.

ADDITIONAL CONSIDERATIONS:

The contractor must be able to demonstrate that it has the necessary resources to provide on time delivery at a high level of quality. The Government may make one award or multiple awards, whichever is most advantageous to the Government. As such, quotations provided on an “all or none” basis may not be considered for award.

CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Honduras in accordance with Section 7, Marking and Submission of Documents, of this contract. The Contractor’s must include and arrange all local, port handling and other fees associated with delivery to the destination.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the

Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any

Export Administrative Regulations (EAR), which shall apply. Export Restrictions

10. INSPECTION AND ACCEPTANCE OF IT EQUIPMENT

The inspection and acceptance of the computer equipment shall be performed by the U.S.

Government once equipment is received by the Government of El Salvador is installed and once initially functioning. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of all computer equipment requested within this SOW.

11. ACQUISITION METHOD

This contract is issued as Firm-Fixed-Price contract.

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFQ. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, and etc. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: all computer equipment shall delivered to Government by

TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor

Registration (CCR): DUNS number and statement that the quoter is registered in

Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable network equipment and installation to federal or commercial customers. The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

https://orca.bpn.gov/