SOW Commercial Visual Scanning 3D - Revised 4.1.25.docx

COMMERCIAL 3D SCANNERS

STATEMENT OF WORK

1.0 General

1.1 Introduction

The Naval Surface Warfare Center, Indian Head Division (NSWC IHD) is the Department of Defense (DoD) Energetics Center and serves as the DoD Explosive Ordnance Disposal Technology Program lead.

NSWC IHD provides research, development, engineering, manufacturing, test, evaluation and in-service support of energetics and energetic materials (chemicals, propellants and explosives) for ordnance, warheads, propulsion systems, pyrotechnic devices, fuzing, electronic devices, Cartridge Actuated Devices and Propellant Actuated Devices (CAD/PADs), Packaging, Handling, Storage, and Transportation (PHS&T), gun systems and special weapons for Navy, Joint Forces, and the Nation.

NSWC IHD has a requirement to purchase a new 3D Optical Profilometer & 3D Scanner Coordinate-measuring machine (CMM) to support increased operational capacity.

1.2 Scope of Work

The contractor shall be responsible for procurement, and delivery of 3D Optical Profilometer & SD Scanner CMM

2.0 Applicable Document

2.1 Conflicting Document Requirements

If there are any conflicts between specifications, drawings, or requirements listed herein, the contractor shall notify the Contracting Officer (KO) and the Technical Point of Contact (TPOC), in writing for interpretation, clarification, and resolution.

3.0 Requirements

3.1 Scanning Specifications

3.1.1 General

The 3D Optical Profilometer & SD Scanner CMM shall be provided with all required software and hardware available to the package. This hardware is to include any intended accessory equipment required to operate the devices and a calibration standard for each scanning device.

Table 1:Wide-Area 3D Optical Profiler 3D Minimum Requirements

Hardware

Software

Table 2: 3D Scanner CMM Scanner Minimum Requirements

Scanning Specifications

Software Measurement Capabilities

3.1.2 Hazard Classification

The 3D Optical Profilometer & SD Scanner CMM does not require use in any Class or Division electrical requirements.

3.2 Calibration Requirement

The vendor shall provide 3D Optical Profilometer & SD Scanner CMM scanners that include the capability for regular calibration to ensure accurate and reliable measurements. The calibration requirements are as follows:

Built-in Calibration Feature: The 3D Optical Profilometer & SD Scanner CMM shall have an integrated calibration feature that allows for easy and precise calibration by the end-user. The calibration process shall be user-friendly and include step-by-step instructions.

Calibration Tools and Accessories: The vendor shall supply all necessary calibration tools and accessories required to perform the calibration. This includes calibration plates, targets, and any other required equipment.

Calibration Documentation: The vendor shall provide detailed documentation on the calibration procedures, including a user manual, technical guides, and any required software. The documentation shall outline the steps for both initial calibration and periodic re-calibration.

Calibration Frequency: The vendor shall specify the recommended calibration frequency to maintain optimal performance and accuracy of the 3D Optical Profilometer & SD Scanner CMM. This information shall be included in the user manual and maintenance plan.

Calibration Certification: The vendor shall provide a calibration certificate that verifies the 3D Optical Profilometer & SD Scanner CMM have been calibrated according to industry standards. The certificate shall include the date of calibration, the technician's name, and any relevant calibration data.

Technical Support: The vendor shall offer technical support and consultation services to assist with any calibration-related issues. This support shall be available throughout the warranty period.

The vendor shall ensure that the calibration capability of the 3D Optical Profilometer & SD Scanner CMM meets industry standards and best practices to maintain the accuracy and reliability of the equipment. The calibration requirements shall be included in the provided documentation and reviewed periodically to ensure continued compliance.

3.3 Inspection

The Government shall perform a visual inspection to ensure the deliverables are free of rust, damage, or any obvious defects. Inspection shall be completed within fifteen (15) working days of receipt of all deliverables. Contractor invoicing may occur as many as thirty (30) working days after acceptance of deliverables.

The Government shall alert the Contractor to any nonconforming deliverables within thirty (30) working days of identifying the nonconformity. The Contractor shall respond to with their recommended disposition on the deliverables within five (5) working days.

3.4 Installation and Training

The vendor will be responsible for providing on-site installation support. Once the system has been installed the vendor shall provide two days of on-site training. The training is to be as follows: Day 1 on-site installation support. Day 2 will be equipment operational training.

3.5 Preventative Maintenance

The vendor will return to NSWC IHD twelve (12) months after install to perform preventative maintenance on the equipment within two (2) days.

3.6 Shipping

The vendor shall be responsible for shipping container design, and purchase of all packing and packaging materials. The packing shall prevent any damage which may occur during transit.

3.7 Packaging Labeling

Packaging shall be labeled on a minimum of two (2) sides with the following information:

Purchase Order Number or Purchase Requestion Number:

Contract Number and/or Delivery Order Number:

Part Name/ Nomenclature: Part Number:

QTY:

Engineer/ Production Planning Controller Names:

3.8 Maintenance Plan

The vendor shall provide a comprehensive Maintenance Plan for the 3D Optical Profilometer & SD Scanner CMM. This Maintenance Plan shall include, but is not limited to, the following components:

Preventive Maintenance Schedule: A detailed schedule outlining all preventive maintenance tasks, including frequency and specific procedures to ensure optimal performance and longevity of the equipment.

Corrective Maintenance Procedures: Procedures for identifying, reporting, and addressing equipment malfunctions or failures. This shall include troubleshooting guidelines and steps for corrective actions.

Parts and Materials: A list of all parts and materials required for maintenance activities, including part numbers, descriptions, and recommended quantities to be kept in stock.

Technical Support and Consultation: Availability of technical support and consultation services to assist with any maintenance-related issues, provided the equipment is under warranty. This shall include contact information and response times.

Training and Documentation: Provision of training materials and documentation to ensure that personnel are adequately trained in maintenance procedures. This may include user manuals, technical guides, and training sessions.

3.9 Warranty

The vendor shall provide a one (1) year warranty on the 3D Optical Profilometer & SD Scanner CMM from the date of acceptance. This warranty shall cover all parts, labor, and transportation costs for any repairs or replacements needed due to defects in materials or workmanship. The vendor shall promptly address and rectify any issues that arise within the warranty period at no additional cost to the Government. The warranty shall include:

· Repair or replacement of any defective components.

· On-site service or return shipping as required.

· Technical support and consultation.

The vendor shall provide detailed warranty documentation outlining the terms and conditions of the warranty upon delivery of the 3D Optical Profilometer & SD Scanner CMM.

The vendor shall supply Free temporary replacement unit be provided during repairs.

4.0 Deliverables

The Technical Point of Contact and Contracting Officer (KO) for this contract will approve all deliverables as specified herein.

4.1 Hardware Delivery

The Contractor shall notify the Contracting Officer 30 days in advance if the Contractor cannot meet the contract delivery schedule.

The Contractor shall be responsible for coordinating and shipping all the equipment to the required destination.

Table 2: Hardware Deliverables

Delivery address provided below:

Naval Surface Warfare Center Indian Head Division Trevor Muhler/ Raymond Fioravante 4522 McMahon Road Bldg. 116, Suite 100 Indian Head, MD 20640

5.0 Controlled Unclassified Information (CUI)

The Contractor may be required to handle Controlled Unclassified Information (CUI). There are numerous types of CUI, e.g. documents with limited distribution statements, documents marked as For Official Use Only (FOUO), etc. The minimum level of protection for all CUI is adherence to FOUO protection standards. Distribution Statements (DS) and warning labels, such as the Arms Export Control Act Warning, identify additional protection requirements for a given document. Minimum FOUO protection requirements/controls applicable to the performance of this contract for CUI are listed below. Additional protection requirements, as marked on a given CUI document, are in addition to the standards listed.

5.1 Handling/Storage: Access to FOUO is limited to those needing it to conduct official business for the Department of Defense (DoD). FOUO information is not classified information but requires extra precautions to ensure it is not released to the public. During business hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After business hours, FOUO information shall be stored in unlocked containers, desks, or cabinets if Government or Government-contracted building security is provided. If it is not, store in locked desks, file cabinets, bookcases, locked rooms, or similar items.

5.2 Transporting/Transmitting/Release/Destruction: FOUO information shall be transported in a manner that prevents disclosure of the contents. FOUO information may be sent via USPS first-class mail, parcel post, or – for bulk shipments – 4th class mail. Electronic transmission of FOUO information (voice, data, or facsimile) shall be by approved secure communications systems. Transmission via unsecure fax is acceptable if an authorized person is standing by on the receiving end to take custody. All emails containing FOUO or attachments with FOUO must be digitally signed and encrypted when transmitted within a Navy network or to an approved Contractor email address. Transmission of FOUO (i.e. any CUI) to personal email accounts (e.g. AOL, Yahoo, Hotmail, Comcast, etc.) is strictly prohibited. FOUO sent out of the Contractor’s facility electronically must be encrypted (DoD FIPS 140-2 standard). FOUO material shall not be released outside the Contractor’s facility except to representatives of DoD. When no longer needed, destroy FOUO by a method that precludes its disclosure to unauthorized individuals.

5.3 Markings: Unclassified documents (paper or electronic) generated in support of this contract which contain FOUO are to be marked “For Official Use Only” at the bottom on the outside of the front cover (if any), on each page containing FOUO information, and on the outside of the back cover (if any). Each paragraph containing FOUO information shall be marked as such. Within a classified document, an individual page with both FOUO and classified information shall be marked at the top and bottom with the highest security classification of information appearing on the page. Individual paragraphs shall be marked at the appropriate classification level, as well as unclassified or FOUO, as appropriate. Within a classified document, an individual page that contains FOUO information, but no classified information shall be marked “For Official Use Only” at the top and bottom of the page, as well as each paragraph that contains FOUO information.

6.0 OPSEC

Operations Security (OPSEC) Requirements: Contractor personnel are subject to applicable provisions of Department of Defense Manual 5205.02-M, Enclosure 6 and NSWC IHEODTD 3070.3A OPSEC Program. Contractor personnel supporting this contract/task order must complete government approved or provided OPSEC awareness training. OPSEC education and training may be accomplished through established programs within the DoD Component, using external resources such as the Interagency OPSEC Support Staff (IOSS) and the Defense Security Service Academy, or a combination (i.e. https://securityawareness.usalearning.gov/opsec/). Contractor personnel may have access to government Critical Information (CI), Indicators and Observables that may indirectly disclose CI. CI includes but is not limited to: Ship movements and schedules, weapons and sensor system installations, capabilities, and configurations; specific platform installations and characteristics, test schedules, deficiencies and vulnerabilities. Indicators and Observables may include but are not limited to: Outdoors system testing; ship's external hull or superstructure modifications; shipboard equipment, ordnance, weapons, fuels, and/or stores loading/unloading operations, and/or personnel or aircraft embarkation. No CI, Indicators, or Observables may be divulged to third parties (including other company employees who are not subject to this contract) without approval of the local command Security Officer, OPSEC Officer, or the NSWC IHD OPSEC Program Manager.