SOW COL A Repairs Final.doc

Riverside National Cemetery COL A Repair Riverside, CA

901-M&R-FY25-057

Scope of Work

Riverside National Cemetery 22495 Van Buren Boulevard Riverside, CA 95128

SCHEDULE OF SERVICES:

1. General scope of work:

To remove damaged, deteriorated, or missing granite trims in various courts of Columbarium A and replace them with new granite trims matching the existing material, color, and profile, ensuring structural integrity, aesthetic consistency, and durability.

2. Description of Work The contractor shall:

· Conduct a detailed assessment of each court in Columbarium A to identify and mark granite trims requiring replacement.

· Document measurements and existing trim profiles for fabrication matching.

· Removal of Existing Trims:

· Carefully remove existing damaged granite trims without affecting adjacent structures or finishes.

· Dispose of all debris in accordance with site rules and environmental regulations.

· Supply of Granite Trims:

· Provide new granite trims that match existing in:

· Color

· Grain pattern

· Finish (polished/honed)

· Dimensions and edge profile

· All granite must meet durability and quality standards suitable for outdoor/memorial use.

· Installation:

· Using the wire set method as outlined in the National Stone Institute Design Manual.

· Finishing and clean-up:

· Clean all work areas upon completion

· Remove dust, adhesive residue, and other debris from surrounding surfaces.

3. Project Overview: This project entails the repair and stabilization of the columbarium structure at Riverside National Cemetery Columbarium A using the "wire set method" as outlined in the National Stone Institute Design Manual. The wire set method will be employed to securely fasten large, thin stone panels to the existing structure without visible fasteners, ensuring both aesthetic appeal and structural stability. Please reference details provided below.

Objectives:

· Secure and stabilize fallen and loose granite stone panels of columbarium A using the National Stone Institute Design method for vertical surface, “the wire set method.”

· Maintain the visual and historical integrity of the structure with minimal impact on its appearance.

· Ensure long-term durability, particularly under hot, cold, and wet conditions.

Site Preparation:

· Conduct a site assessment to evaluate the condition of the existing stone panels and identify areas requiring repair.

· Identify and mark the locations of the stone panels that require stabilization.

· Prepare the site to install anchors and other components of the wire set system.

- Quantities for replacement are below.

N

O

TOTAL SQFT

3. Stone Panel Evaluation and Selection:

· Select appropriate stone types for replacement, ensuring uniformity with surrounding areas. Red granite stone should be found and appropriately matched prior to placement. Grain, texture, and finish should be identical or near identical to existing granite stone panels.

· Provide a submittal with an actual sample of stone be proposed for replacement use.

· Inspect and confirm that all stone panels have been drilled with the proper hole locations and size for wire installation. Each granite stone panel should have a minimum of (2) wire anchors per side.

4. Wire Set Method Installation:

a. Drilling Holes in Stone Panels:

· Carefully drill precise holes in each stone panel at designated locations, ensuring proper depth and diameter to accommodate the wire and anchor system.

· Verify the placement and alignment of the drilled holes to ensure optimal tension and stability.

b. Inserting Stainless Steel Wire:

· Use high-quality, corrosion-resistant stainless-steel wire to be threaded through the pre-drilled holes in the stone panels. All metal materials used should be stainless steel.

· Ensure proper placement and secure threading of the wire to allow for effective anchoring and tensioning.

c. Anchoring System Installation:

· Install metal anchors within the building structure, where the wire will be secured.

· Ensure anchors are embedded in a manner that supports the structural load and stability of the stone panels. Anchors should be drilled into the concrete using concrete 3” anchor bolts.

· Secure the wire ends to the anchors using a clip or welded connection, ensuring a firm attachment to the structure. See below for wire installation detail.

Figure 1: International Masonry Institute, Anchorage Detail

d. Tensioning the Wire:

· Use a specialized tensioning tool to tighten the wire to the correct tension, ensuring the stone panels are securely held in place.

· Verify that the wire tension is even across all panels to prevent shifting or instability.

· Must use cementitious type adhesive approved by the National Stone Institute Design Manual

Figure 2: The National Stone Institute Design Manual

5. Quality Control and Inspection:

· Inspect each wire set installation for structural integrity and alignment.

· Conduct load testing on a representative sample of stone panels to confirm proper installation.

· Ensure that all wires are concealed within the stone panels, leaving no visible fasteners and maintaining the aesthetic integrity of the columbarium.

6. Post-Installation Clean-up and Site Restoration:

· Remove any debris and materials from the site, restoring the area to its original condition.

· Provide final cleaning of the stone panels to remove dust, residues, and marks from the installation process.

7. Documentation and Reporting:

· Provide detailed documentation of the installation process, including diagrams of wire placement and anchor locations for approval prior to installation.

· Submit a final inspection report to confirm the successful completion of the project, including a warranty for the work performed.

8. Deliverables:

· Written structural assessment and installation plan with the total amount of square footage to be repaired.

· Complete installation of the wire set system on all designated stone panels.

· Final inspection and quality control report.

· Cleaned and restored columbarium structure.

3. GENERAL REQUIREMENTS

1. The Contractor shall submit sample and technical specifications on all materials being used in this project and shall not proceed with any work before approval by the Project Manager and COR.

2. Before beginning any work, the Contractor shall survey the site, examine the drawings, and review the scope of work to determine the extent of the work. The Contractor shall take the necessary precautions to avoid damages to existing items to remain in place, to be reused, or to remain the property of the Cemetery. Any damaged items shall be repaired or replaced at the contractor’s expense as directed by the COR.

3. Establish construction limits, install safety controls, and install construction fencing as approved by the COR.

4. Thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Leave premises clean and free of waste, scrap used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

5. The Contractor shall protect from damage all existing improvements, equipment, structures, facilities, grounds, and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly.

6. Upon completion of contact, deliver work complete and undamaged. Existing materials, equipment, structures, facilities, grounds, and disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in good condition as existed before commencing work.

7. At the Contractor’s own expense, the Contractor shall immediately restore to service and repair any damage caused by the Contractor’s workmen to existing piping and consults, wires, cables, etc., of utility services or of fire protection systems, communication systems (including telephone) which are not scheduled for discontinuance or abandonment.

8. Remove, cut, alter, replace, patch, and repair existing work as necessary to install new work. Existing work to be altered or extended and found to be defective in any way shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work shall conform in type and quality to that of the original existing construction, except as otherwise shown or specified.

9. Thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Leave premises clean and free of waste, scraps used equipment, or other material intentionally or accidentally delivered to the site by the Contractor or Contractor’s personnel.

10. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site not to be removed and do not reasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

11. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be made known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

12. All utilities required for the continuous operation of all existing facilities shall be maintained in service at all times except when disruptions are needed. The contractor shall inform the Executive Cemetery Director and the Contracting Officer (CO) in writing 2 weeks prior to the need shutdown. When the option exists, implement options to minimize interruption of services to the facilities.

13. The Contractor shall coordinate with the Executive Cemetery Director for parking, material storage, temporary portable restroom facilities, and any other needs for the work. Public access to the National Cemetery shall not be impaired.

14. Thoroughly clean up the work area at the end of each day’s work and at the completion of the project. Leave premises clean and free of waste, scrap, used equipment or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

15. The Contractor shall protect from damage all existing improvements, equipment, structures, facilities, grounds, and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

16. Upon completion of contact, deliver work complete and undamaged. Existing materials, equipment, structures, facilities, grounds, and disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in good condition as existed before commencing work.

17. At the Contractor’s own expense, the Contractor shall immediately restore to service and repair any damage caused by the Contractor’s workmen to existing piping and consults, wires, cables, etc., of utility services or of fire protection systems, communication systems (including telephone) which are not scheduled for discontinuance or abandonment.

18. All work will be coordinated with the Contracting Officer’s Representative (COR). Only the Contracting Officer (CO) has the authority to make changes to the contract that affect price and/or time. Work will be conducted in such a manner to minimize the impact on the Cemetery operations.

19. Coordination of Construction with the Executive Cemetery Director: The burial activities at a National Cemetery shall take precedence over construction activities. The Contractor must cooperate and coordinate with the Executive Cemetery Director, through the COR, in arranging construction the construction schedule to cause the least possible interference with Cemetery activities in actual burial areas. Construction noise during the committal services shall not disturb the service. Trucks and workmen shall not pass through the service area during this period.

a. The Contractor is required to discontinue his work efficiently in advance of Easter Sunday, Mother’s Day, Father’s Day, Memorial Day, Veteran’s Day, and/or Federal Holidays to permit him to clean up all areas of operation adjacent to existing burial plots before these dates.

b. Cleaning up shall include the removal of all equipment, tools, materials, and debris and leaving the area in a clean, neat condition.

c. Site work will be accomplished between the hours of 8:00 and 4:30, Monday through Friday, except for Federal Holidays. Work outside of the Cemetery’s normal operating hours of 8:00 am to 4:30 pm shall be permitted on by approval of the COR and to only meet the Period of Performance.

3. STANDARDS OF EMPLOYEE CONDUCT:

1. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. National Cemeteries are national shrines. The standards of work appearance and procedures performed by the Contractor at this cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the cemetery, and exhibit absolute decorum, composure, and stability at all times.

2. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards are enforceable under Title 38, USC, Part 1, Chapter 9, and Section 5901.

3. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative of a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean, and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/Safety clothing and shoes shall meet or exceed OSHA and state requirements.

4. Behavior and language must be appropriate, reverent, and respectful at all times.

5. Eating and drinking (except water) is prohibited in the work areas and within the sight of a committal shelter during a service.

6. Use of intoxicating beverages, any tobacco products, and illegal drugs in the Cemetery is strictly prohibited.

7. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment, or other items will be placed on or leaned on headstones or monuments.

8. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employee(s) from the Cemetery for cause, including, but not limited to, safety violations, other misconduct in the performance of duty under these specifications, and/or contrary to the best interest of the Government. If the Contractor fails to act in this regard, or the reason for removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the Contracting Officer (CO) for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later date or time. The Contractor will not be due any type of compensation for the costs incurred as a result of an employee being removed for cause unless the removal is directed by the COR and later found to be invalid or /or unreasonable by the Contracting Officer.

9. All work shall be performed in accordance with National, State, and Local Codes, including the International Building Code (IBC), the International Mechanical Code (IMC), the International Plumbing Code (IPC), and the National Electrical Code (NEC).

All work shall be performed in accordance with the drawings and specifications. It shall be the Contractor’s responsibility to comply with all the applicable codes. The Contractor shall apply and obtain all applicable permits to comply with local, State, and Federal regulations.

4. CONTRACTOR QUALITY CONTROL

1. The Contractor shall guarantee that all work done under this contract shall be free from defaults and no faulty materials or workmanship with one (1) year warranty or extended manufacturer’s warranty. The Contractor hereby agrees to repair or replace deficiencies within the specified time frame by the direction of the Contracting Officer (CO) at the Contractor’s expense. And shall be corrected to the satisfaction of the Government.

2. The Contractor shall provide a Job Site Superintendent who speaks and writes fluent English on site and at all times when Contractor personnel are on the premises. The Job Superintendent will:

a. Review and Approve submittals

b. Inspect the quality of work performed

c. Certify the completed work for payment and other purposes

Executive Cemetery Director, Keith Allen

TEL: (661) 867-2260

Keith.Allen1@va.gov COR, Lincoln Sii

TEL: (661)-867-2261

Lincoln.Sii@va.gov

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