SOW COC__FLETC_2026.docx

SCOPE OF WORK

FOR

USCGC CALHOUN (WMSL 759) CHANGE OF COMMAND CEREMONY

Wednesday June 24, 2026 at 10am-11am

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to support CALHOUN Change of Command ceremony. Anticipated attendance estimated 200. Ceremony will be held on CALHOUN Flight deck at Federal Law Enforcement Training Center Pier Papa, 1050 Register Street, North Charleston, SC 29405

2. SCOPE OF WORK:

Setup and installation 40’ x 60’ Ceremony Tent, table , audio equipment, Four (04) speakers, Two (02) Podiums, Two hundred (200) folding chairs, Four (04) fans on CALHOUN flight deck: Tent, table and chairs setup shall take place Monday June 22, 2026, between 7am and 8pm. Podiums, audio equipment, speakers and fans can be set up at contractor degression based on weather conditions, however must be completed by 8am on Wednesday June 24, 2026. The contractor shall provide ample water bags/weights/drums to secure tent and padding to preserve flight deck. Padding shall be placed at all points of contact with flight deck to prevent potential delamination. 110V Electrical power is available from ship’s power. A stand-alone generator is not required for this event. Contactor is responsible for transporting equipment from pier to flight deck for setup and from flight deck to pier for breakdown.

Breakdown and cleanup of party tent and furniture: Breakdown shall occur beginning Wednesday June 24, 2026, no earlier than 2 pm and completed prior to Thursday June 25, 2026 at 4 pm.

All materials and supplies to be furnished are as follows:

· One (01) 40’ x 60’ White Tent (Flight Deck)

· Two hundred (200) Folding chairs, Color: Bone (ex. Samsonite).

· Two (02) Podiums equipped with microphone capability.

· Four (04) Speakers to project sound from microphones to cover tent area.

· Four (04) 48” or greater Drum blower fans.

· One (01) 4’ x 8’ Table for Audio equipment.

3. POST SOLICTATION: All bidders are strongly encouraged to verify any/all quantities or requirements before submitting bids. Interested parties shall contact Chief Petty Officer Lorence L. Boynes, lorence.l.boynes@uscg.mil

4. AFTER AWARD OF THE CONTRACT: The contractor must immediately notify the CALHOUN Point of Contact, Chief Petty Officer Lorence L. Boynes, lorence.l.boynes@uscg.mil of intended start date. The work shall be done in accordance with the specification.

5. ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modifies or otherwise affect the terms of this contract.

6. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer. Contractor shall provide adequate personnel to complete set up and breakdown within conditions of scope work.

7. CLEAN UP: All trash and debris shall be removed from the site. The job site shall be left in a clean and neat manner.

8. UPON COMPLETION OF WORK: Contact the Contracting Officer to arrange for inspection/acceptance of work.

9. INCLEMENT WEATHER: Unusually severe weather conditions which prevent or inhibit the Contractor’s performance of the work are referred as “Inclement Weather” The Contract period may be adjusted to account for Inclement Weather, but only with the written authorization of Contracting Officer.

10. IDENTIFICATION OF CONTRACTOR PERSONNEL: All required security forms will be sent via email post award. All contractor personnel accessing ship will be required to provide personal identifying information for vetting purposes. The contractor shall provide a detailed list of all employees to Chief Petty Officer Lorence L. Boynes, lorence.l.boynes@uscg.mil five (5) days prior to commencing work. Upon entry and departure of vessel all contractor personnel will be required to sign in and out ship’s visitor log and show valid identification card.

11. SAFETY REQUIREMENTS:

a. Responsibilities:

(1) All contractors shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the CALHOUN Safety Officer prior to starting work.

(2) Written notification must be provided to the CALHOUN Contracting Officer, Chief Petty Officer Lorence L. Boynes, lorence.l.boynes@uscg.mil of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes.

b. Rights:

1. Every employee working on USCGC CALHOUN has the right to a safe and healthy workplace. The contractor has the responsibility and right to stop unsafe work. The Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.