SOW CHENA Carport.pdf

CONTRACT SPECIFICATIONS

Carport for Yellow Gear

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UNITED STATES COAST GUARD

Cutter Chena, 503 Hall St. Hickman, KY 42050

PROJECT NUMBER XXXXXXX

July 2026

SUMMARY OF WORK

PART 1 GENERAL

1.1. GENERAL DESCRIPTION

1.1.1. General Work Requirements

A. United States Coast Guard is accepting proposals for qualified individuals or firms to install a new car port at USCG Cutter Chena moorings in Hickman, KY. Prior to submitting a quote, it is mandatory to examine the scope of work, and it is highly recommended to visit the facility to take field measurements, evaluations, etc., and become familiar with existing conditions under which the work will be performed. After the award of contract, a pre-conference will be held prior to starting the work at Cutter Chena moorings in Hickman, KY. Contractor shall acquire all necessary permits for project and provide all labor, materials, and equipment necessary to complete the following unless noted below:

(1) The contractor shall locate and mark ALL private utilities before any excavation. Public utility locating services (Call 811) cannot identify all utilities. Possible utility interferences include:

i. None known at this time.

(2) Replace existing carport with a 25x30FT pre-fabricated galvanized metal carport that has a 14x14Ft roll-up garage door.

(3) Place new carport in the existing spot of current carport.

The current carport will be demolished and removed by USCGC CHENA personnel.

(4) Provide and install pavement anchors and secure new carport to existing pavement.

1.1.2. SPECIFIC WORK REQUIREMENTS

A. Qualifications

(1) The installation shall be performed by an contractor certified in the state of Kentucky.

B. Additional Performance Requirements

(1) Unit personnel shall be responsible for disposing of the existing materials.

(2) The contractor is responsible for the protection of existing structures, utilities, work and vegetation. Any damage shall be repaired at the contractor’s expense.

1.1.3. SPECIAL WORK REQUIREMENTS

A. Coordinate all staging and laydown areas with the Coast Guard prior to work starting.

B. The contractor and subcontractor personnel shall, at all times, wear company identification.

1.2. TEMPORARY FACILITIES OR UTILITIES

None required.

1.3. PROJECT PERFORMANCE PERIOD

A. The total contract performance period shall include not only the time needed to complete the base bid and approved option items, but it also includes the time needed to submit, review, and approve all material submittals, and complete all project record (closeout) documents. After work begins at the site, perform the work continuously during normal working hours and show daily progress until all work is complete.

B. The total contract performance period is 14 calendar days.

1.4. LOCATION

The work is located at:

U.S. Coast Guard Cutter Chena 503 Hall St. Hickman, KY 42050

Arrangements for visiting the site may be made by contacting:

MKC Brandon Upchurch Email: brandon.m.upchurch@uscg.mil Telephone:(907) 942-7653

1.5. DRAWINGS ACCOMPANYING SPECIFICATION

There are no drawings accompanying this specification. Reference section 1.25 FIELD PICTURES.

1.6. WORK HOURS

1.6.1. Normal Working Hours

mailto:brandon.m.upchurch@uscg.mil

A. Perform all work at the site from Monday through Friday from 7:00am to 4:00 pm, unless otherwise approved. This project requires a special schedule to prevent operational interruptions during the installation process. Please refer to the scope section for detailed coordination of working hours. The contractor shall plan a schedule to minimize disruptions to building and Cutter operations.

B. Performing the work beyond the listed working hours is at the discretion of the Coast Guard unit and the contractor must gain prior approval.

1.7. SPECIFIC ENVIRONMENTAL REQUIREMENTS

There are no specific environmental requirements. Refer to section titled Environmental for general environmental requirements.

1.8. SAFETY PROGRAM

1.8.1. General

The Contractor is wholly responsible for work site safety.

Implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property and avoids work interruptions. Provide appropriate safety measures including but not limited to barricades, signs and signal lights as well as complying with the requirements of all applicable federal, State and local safety laws, rules and regulations.

1.9. AVAILABILITY OF UTILITY SERVICES

A. Reasonable amounts of the following utilities will be made available to the Contractor without charge.

(1) N/A

1.10. UNDERGROUND AND CONCEALED UTILITIES

A. N/A

1.11. UTILITY OUTAGES

A. N/A

1.12. CONTRACTOR USE OF PREMISES

The work shall be performed on a Coast Guard operational military installation. Become familiar with and obey station fire, traffic, and security regulations. Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the COR. Isolate each construction area with temporary partitions and dust controls. Provide movable high-visibility safety fencing about all work areas and equipment laydown areas located outdoors. Provide temporary covers on excavations that remain open overnight.

1.13. CLEANUP

The Contractor shall keep the work area, including the laydown and storage area, free from accumulations of waste materials on a daily basis and comply with all federal, state, and local regulations pertaining to the storage, transport, and disposal of wastes. The Contractor shall not use Coast Guard waste disposal facilities including garbage cans, trash piles, or dumpsters.

1.14. ENVIRONMENTAL

1.14.1. Protection of the Environment

The Contractor shall comply with all applicable federal, state, and local laws and regulations for the protection of the environment, including but not limited to the Endangered Species Act (ESA), Bald and Golden Eagle Protection Act (BGEPA), the Migratory Bird Treaty Act (MBTA), National Historic Preservation Act (NHPA), the Resource Conservation and Recovery Act (RCRA), and Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA).

1.14.2. Generated Waste

A. Any waste generated because of the project shall either be recycled or be disposed of in accordance with RCRA requirements.

B. Any hazardous waste shall be manifested off site with the Coast Guard unit listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored, and disposed of in accordance with RCRA and all applicable federal, state, and local laws and ordinances.

C. Hazardous waste shall be properly transported and delivered to an appropriate facility. The Contractor shall submit for COR approval the proposed disposal facility, qualifications of the transporters, and the draft hazardous waste manifest.

1.15. DISPOSITION OF MATERIALS

A. All materials including construction debris and equipment shall be removed from Government property. The Government will not be responsible for the condition or loss of, or damage to, such property after notice to proceed. Materials and equipment shall not be viewed by prospective purchasers or sold on the site.

B. The Contractor shall submit the disposal receipt from the landfill within 10 working days of disposal.

1.16. STORM PROTECTION

The Contractor shall take every practicable precaution to minimize danger from storms to personnel, the work, and to adjacent property. Precautions shall include, but not be limited to, closing all opening, removing all loose materials, tools, and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.17. RECEIPT OF MATERIALS

The Contractor is responsible to receive all equipment, materials, and supplies. The contractor is to take whatever steps necessary to ensure that his materials are protected. The Coast Guard has no responsibility for receipt, storage, or protection of contractor’s materials. All equipment, materials and supplies shall be addressed to the contractor. The Coast Guard will not accept shipments.

1.18. DELIVERY AND STORAGE

The Contractor is responsible for the proper transport and storage of all equipment and materials.

1.19. SECURITY

A. Submit a list of the names of all personnel working on the project site prior to the preconstruction conference for approval. The roster shall be submitted via email, and at a minimum, include the first name, last name, job description, and company of employment.

B. Immediately submit a new list upon a change in on-site project personnel. Refer to the paragraph titled, Special Notice Prior Notification, for notification requirements. Only personnel on the approved list are allowed onto the project site.

C. All approved personnel shall carry a valid, Government-issued identification while on Government property in conformance with the Real ID Act of 2005. Non-compliant personnel shall be escorted off Government property.

1.20. FINAL INSPECTION AND ACCEPTANCE

A. Electronically submit a written request for final acceptance to the Coast Guard. The Contracting Officer’s Representative has the right to reject defective workmanship or materials or work not performed as per the project specifications. Only the Contracting Officer or his/her representative may accept work performed by the contractor. Final Inspection will be performed in the presence of the unit POC.

1.21. WARRANTIES

A. Endorse all warranties or guarantees to the Government.

1.22. TRAINING

A. The Contractor shall provide training to unit personnel in the operation of the equipment. The Operation and Maintenance Manuals shall be approved and provided to the unit prior to the training.

1.23. SUBMITTALS

A. Submittals will be reviewed by the Coast Guard and returned within 10 working days after receipt, unless otherwise stated.

1.24. SUBMITTAL LIST

A. ROSTER OF PERSONNEL

(1) As required by the paragraph titled Security.

B. PROJECT SCHEDULE

(1) Prepare a Construction Progress Schedule. It shall include all major milestones and events for the entire duration of the construction contract.

C. SAFETY PLAN

(1) At a minimum, describe the general safety program and identify specific safety provisions for hazards incidental to the contract work such as elevated working surfaces, or similar conditions of the work. Comply with the paragraph titled Safety Program.

D. PRODUCT DATA

(1) Submit the product data sheet for each manufactured item.

It shall include the manufacturer's descriptive literature of cataloged products, equipment drawings, diagrams, performance and characteristic curves and catalog cuts.

Submit complete descriptive data for each type of material.

Clearly mark data to indicate the type of material to be provided.

1.24.2. OPERATION AND MAINTENANCE MANUALS

A. Submit electronically and provide the following:

(1) Contact information for the prime contractor, sub-contractor, and major equipment vendor/supplier;

(2) Warranty information;

(3) Test procedures;

(4) Results of all testing and commissioning procedures;

(5) Performance data;

(6) A control sequence describing start-up, operation and shut-down instructions;

(7) Installation instructions;

(8) Maintenance instructions;

(9) Operating instructions;

(10) Parts list.

1.25. FIELD PICTURES

Figure 1: Existing Carport. New Carport will be located in the same location. USCG personnel will be responsible for demolishing and removing the existing car port.

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