SOW-Catered Meals.pdf

California Air National Guard

129th Rescue Wing

Catered Meals

Statement of Work

13 December 2023

1.0 BACKGROUND.

The California Air National Guard is requesting catered meals to be prepared and delivered for its Regularly

Scheduled Drills (RSD).

2.0 SCOPE.

The Contractor shall provide all subsistence, supplies, equipment, labor, and supervision necessary to prepare, deliver and serve catered meals to the California Air National Guard, located at 680 Macon Rd, Moffett Air National Guard Base, CA 94035. One catered meal is required on 10 September 2023. All requirements to serve these meals are considered incidental to the cost of the prepared meal.

3.0 APPLICABLE DOCUMENTS:

FDA Food Code 2013 (http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/ucm374275.htm)

AFI 48-116, Food Safety Program (http://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-116/afi48-116.pdf)

AFMAN 48-147, Tri-Service Food Code, Available upon request.

(https://armypubs.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8518001210f)

4.0 SUMMARY OF REQUIREMENTS.

4.1 The catered meals will feed personnel attending RSDs at Moffett Field during regular scheduled drill weekends.

4.2 Headcounts for meals will be confirmed to the Contractor no later than two weeks prior to the date of performance. The Government reserves the right to cancel any and or all meals prior to this time at no cost.

4.3 The meals shall be delivered to and served at the Building 6506 Dining Area according to menus provided in Appendix A.

4.4 Government furnished support:

4.4.1 The Government will have hot warmers available for use by the Contractor.

4.4.2 The Government will provide facility and limited refrigeration.

4.4.3 The Government will provide support staff.

4.5 The Contractor is responsible for clean-up of any areas used directly by Contractor personnel for serving meals.

4.6 Workload Estimates:

4.6.1 Hours of Operation: see Appendix A.

4.6.2 Headcounts: see Appendix A.

4.6.3 Menus: see Appendix A.

http://www.fda.gov/Food/GuidanceRegulation/RetailFoodProtection/FoodCode/ucm374275.htm http://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-116/afi48-116.pdf https://armypubs.army.mil/Search/ePubsSearch/ePubsSearchDownloadPage.aspx?docID=0902c8518001210f

5.0 PERFORMANCE REQUIREMENTS SUMMARY.

PERFORMANCE OBJECTIVE METHOD OF

ASSESSMENT

PERFORMANCE

THRESHOLD

Compliance with sanitation and food handling standards of the Food Code and State and

Local laws/regulations, resulting in a satisfactory or better rating in health inspections.

POC Surveillance. 100% Compliance No deviation.

Approved by installation public health in accordance with AFI 48-116.

On-site inspection. 100% Compliance (no deviation).

Delivery of timely service with courteous employees.

POC Surveillance. 95% of meal periods meet or exceed the standard.

Provide food items listed on the menu according to commercially acceptable standards of freshness and quality.

POC Surveillance. 95% of food items per meal period meet or exceed the standard.

6.0 CONTRACT MANAGEMENT.

6.1 The Contractor shall provide a Contract Manager on site during each period of performance and shall be responsible for the performance of this contract.

6.1.1 The name of this Contract Manager and an alternate, if determined necessary by the Contractor, shall be designated in writing to the Contracting Officer.

6.1.2 The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily performance of this contract.

6.1.3 The Contract Manager or alternate shall be available to meet with the government designated Point of

Contact (POC), during the scheduled serving hours for each period of performance.

6.1.4 The Contract Manager and alternate must be able to read, write, speak, and understand English.

6.1.5 The Contract Manager and alternate positions (if assigned) shall at no time be vacant.

6.2 The Government designated Point of Contact (POC) is MSgt Dawn M. Walker and can be reached at

650-603-9450 or at dawn.walker.3@us.af.mil. The POC shall be responsible for:

6.2.1 Maintaining liaison and communications with the Contractor relating to performance of this contract.

Written communications with the Contractor and other documents pertaining to the contract shall be signed and a copy shall be furnished to the Contracting Officer. Electronic or emailed documents are preferred.

6.2.2 Verifying that the Contractor performs the requirements of the contract in accordance with the contract terms, conditions and specifications. Specific emphasis will be placed on the performance objectives (see paragraph 5).

mailto:dawn.walker.3@us.af.mil

6.2.3 Notify the Contractor of deficiencies observed during surveillance and direct appropriate action to effect correction.

6.2.4 Verify that the Contractor has corrected all deficiencies.

6.2.5 Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems. In addition, submit a final report at the end of the period of performance, to the Contracting

Officer, concerning performance of services rendered under this contract.

6.2.6 Ensure that any government-furnished support is available when required.

6.2.7 Assist Contractor with site entry coordination for Contractor personnel.

6.2.8 Perform acceptance for the government of services performed under this contract.

7.0 ANTITERRORISM / OPERATIONS SECURITY / INFORMATION PROTECTION

REQUIREMENTS.

7.1 Access and General Protection/Security Policy and Procedures - The Contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Government designated POC. The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security

Forces, Director of Emergency Services or local Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the

Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes.

7.2 For Contractors that do not require Common Access Card (CAC) issuance, but require access to a DoD

Facility and/or Installation - Contractor and all associated sub‐Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification

Index (NCIC‐III) and Terrorist Screening Database (TSDB) (AFI 31‐101 and AFI 10‐245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3 Contractor shall provide the information requested on the "Consent for Background Checks" form for each employee accessing Joe Foss Field. For the purposes of this offering, it is implied that, any and all parties agree to a Criminal History Background Check once entered into any contract/task order. Any documents that are provided and found fraudulent to include, but not limited to driver’s licenses, contracting licenses, etc., will result in an arrest and potential termination for default from the contract. All Contractors are subject to search in order to obtain entry onto the installation and while working on the installation. Any refusal to submit to a search of their person or vehicle will be deemed as a violent act of aggression against the installation and will be cause for dismissal from the installation and revocation of future privileges and installation access.

7.4 There will be areas on base which will require additional security measures. In these areas Cellular telephones, pagers, two-way radios, disguised USB devices or other portable wireless/personal electronic devices (laptops, iPod, iPad, etc.) are not allowed. Anyone found in possession of the camera phone within

Air Force CLASSFIIED areas or exiting these CLASSIFIED areas will have the camera phone confiscated and delivered to Security Forces for disposition. These areas will be identified upon the initiation of the project.

7.5 Free Zone Program - The work required will occur within a restricted/controlled area. Free Zones (zones containing no protection level resources) are areas established within restricted or controlled areas when construction projects and similar activities make it inappropriate or impractical to apply normal circulation controls. In such cases, a free zone corridor will be established between restricted area boundary and the work project. (See Attachment)

8.0 ENVIRONMENTAL REQUIREMENTS.

Contractor shall comply with all requirements of SDANG Environmental Management Program (See

Attachment).

9.0 PROJECT SAFETY.

Contractors are required to use the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 to access the manual use the following link:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

9.1 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the PWS. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base Safety Office. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist Government personnel until completion of the investigation.

9.2 Permits. The Contractor shall be responsible for coordination and securing of all necessary permits required.

9.3 Cell Phone Use. Per Air Force policy Contractor employees are prohibited from dialing, talking or texting on cellular devices or similar equipment while walking or driving on base.

10.0 COORDINATION WITH GOVERNMENT ACTIVITIES.

If it becomes necessary to interrupt work activities in buildings and/or areas for work purposes, permission to do so shall be requested in writing to the POC no less than two (2) working days prior to commencing work on the planned interruption.

11.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES.

Government purchased water and electrical utilities will be furnished to the Contractor without charge only at existing water spigots and electrical outlets where they are readily available. The Contractor will make no modifications or alterations to these existing spigots and outlets without written permission of the

Contracting Officer. No other utilities or services will be available to the Contractor. The Contractor shall pay all charges (hook-up fees, metering, monthly usage, etc.) for utility usage for these projects in addition to those described above from date installation begins through 100% acceptance of the project. The offerors will take this into consideration when computing its offer and shall not be used or distributed by the

Contractor without specific permission.

12.0 WARRANTY – Not Applicable

13.0 INSURANCE REQUIREMENTS

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx

Reference Contract Clause titled “Insurance – Work on a Government Installation (FAR 52.228-5). Kinds and minimum amounts are as follows:

KIND AMOUNTS (FAR 28.307-2)

Workmen’s Compensation $100,000 (1)

Comprehensive General Liability $500,000 per occurrence for bodily injury

Comprehensive Automobile Liability $200,000 per person;

$500,000 occurrence for bodily injury;

$20,000 for property damage

13.1 Except in states with exclusive or monopolistic funds that do not permit Worker’s Compensation to be written by private carriers.

13.2 Before commencing work under this contract, the Contractor shall certify to the Contracting Officer, in writing, that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the

Government’s interest shall not be effective (1) for such period as the laws of the state in which this contract is to be performed prescribe or (2) until 30 days after the Insurer or the Contractor gives written notice to the

Contracting Officer, whichever period is longer. The Contractor shall maintain a copy of all sub-contractors’ proofs in required insurance and shall make copies available to the Contracting Officer upon request.

14.0 CLEAN-UP AND DISPOSAL OF CLEAN-UP OF DEBRIS AND MATERIALS

The Contractor shall clean up the work area and ensure that all trash and debris resulting from the operations are removed from the work area. Unless directed otherwise, by the POC or Contracting Officer, disposal of debris shall be made at the Contractor’s expense and shall be delivered to a State approved disposal site located off Base. Debris shall not be left in such a manner that wind or other weather conditions can cause the debris to be scattered outside the work area.

15.0 INSPECTION AND ACCEPTANCE

Certification by the Government of satisfactory supplies and services provided is contingent upon the

Contractor performing in accordance with the terms and conditions of the referenced contract. The

Government POC will record and forward to the Contracting Officer no less than monthly all pertinent surveillance observations and documentation. The POC may submit a Surveillance Report at any time and as often as necessary to document quality levels. When an observation indicates performance requirements are not being met, the government POC will notify the Contractor. The Contractor will take steps to rectify the situation and notify the Government upon completion. Government reserves the right to require re-performance at no additional cost. Surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of this contract.

15.1 The Contracting Officer will assume a quality performance rating of “satisfactory” on all measured deliverables unless otherwise notified by the POC.

15.2 At the end of the contract period of performance, the POC will submit to the Contracting Officer, a

Final Inspection and Acceptance Letter to document the Contractors performance rating for the entire performance period. The Contractor will be notified of any unsatisfactory rating, either in the individual element or in the overall rating. Prior to completing the evaluation, the Contractor may comment on the rating and all Contractor comments will be made a part of the official record. Performance evaluation reports will be available to all DOD Contracting Officers for their future use.

16.0 CONTRACTOR MANPOWER REPORTING.

The Contractor shall report ALL Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract for the Department of Army Contractor Manpower

Reporting Application (CMRA) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at http://www.ecmra.mil/.

17.0 INVOICING AND PAYMENTS

Invoices must be submitted electronically utilizing Wide Area Workflow. In accordance with DFARS

252.232-7006 and attached instructions for WAWF invoicing.

//END//

http://www.ecmra.mil/ http://www.ecmra.mil/

APPENDIX A

CLIN 0001 MENU TO BE SERVED on the attached wing schedule, FROM 1100-1230.

ESTIMATED HEADCOUNT = 550 EA MONTH

Lunch MEAL

Menu Requirements:

TWO PROTIENS

ONE STARTCH

ONE VEGTABLE

MIXED GREENS SALAD (WITH DRESSINGS)

MIXED FRUIT (FRESH, FROZEN OR CANNED)

DESERT

SODA ASSORTMENT, WATER

*Contractor will receive payment for all meals ordered. All food/meals will remain the property of the 129th

RQW and must be left at the Air National Guard Base (ANGB). Food and beverages will not be removed from the facility by the Contractor. Remaining meals/servings will be verified by the POC and must match the number of meals ordered minus the number of meals served. Any shortages identified in servings will be deducted from the payment. The Contractor shall take all necessary measures to ensure that the projected meal count for servings is met.

Calendar Templates by Vertex42.com

2024-2025 129 RQW Duty Calendar

October '24 November '24 December '24 October '24

S M T W T F S S M T W T F S S M T W T F S 14 Columbus Day

1 2 3 4 5 1 2 1 2 3 4 5 6 7 November '24

6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11 12 13 14 11 Veteran's Day

13 14 15 16 17 18 19 10 11 12 13 14 15 16 15 16 17 18 19 20 21 28 Thanksgiving Day

20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24 25 26 27 28 December '24

27 28 29 30 31 24 25 26 27 28 29 30 29 30 31 25 Christmas Day

April '25 May '25 June '25 May '25

S M T W T F S S M T W T F S S M T W T F S 11 Mother's Day

1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 26 Memorial Day

6 7 8 9 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 June '25

13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 19 Juneteenth

20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 15 Father's Day

27 28 29 30 25 26 27 28 29 30 31 29 30

July '25

4 Independence Day

September '25

1 Labor Day

July '25 August '25 September '25

S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 5 1 2 1 2 3 4 5 6

6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13

13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20

20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27

27 28 29 30 31 24 25 26 27 28 29 30 28 29 30

January '25 February '25 March '25 S M T W T F S S M T W T F S S M T W T F S

1 2 3 4 1 1

5 6 7 8 9 10 11 2 3 4 5 6 7 8 2 3 4 5 6 7 8 12 13 14 15 16 17 18 9 10 11 12 13 14 15 9 10 11 12 13 14 15

19 20 21 22 23 24 25 16 17 18 19 20 21 22 16 17 18 19 20 21 22

26 27 28 29 30 31 23 24 25 26 27 28 23 24 25 26 27 28 29 30 31

January '25

1 New Year's Day

20 Martin Luther King

February '25

17 President's Day

FEDERAL

HOLIDAYS

REGULARLY SCHEDULED DRILL

(RSD)

EARLY DAY

(8 HR) REGULAR DAY OFF (RDO)