SOW_carpet-SECTOR VA.pdf

SCOPE OF WORK

U.S. COAST GUARD

SECTOR VIRGINIA

SECTION 1 – GENERAL INFORMATION

1.1 SCOPE

The contractor shall provide all labor, materials and equipment required to remove and install approximately 4,200 square feet of existing carpet and approximately 950 linear feet of existing cove base at 12 office/cubicle spaces and a passageway located at USCG Sector Virgina in strict accordance with this Scope of Work.

1.2 PLACE OF PERFORMANCE

USCG Sector Virginia 4000 Coast Guard Blvd.

Portsmouth, VA 23703

1.3 DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE)

REPRESENTATIVE:

The designated contracting officer’s QAE representative and Point of Contact for this project is DCC Andrew Bishop Email: andrew.r.bishop@uscg.mil Phone: 206-820-3283. Inquiries concerning any phase of the specification before or after award shall be made to DCC Andrew Bishop.

1.4 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK:

Upon acceptance, the contractor shall commence work NLT five (5) days after notice to proceed, and work diligently to complete the entire work ready for use by 10 working days after contract award.

SECTION 2 – SPECIFIC REQUIREMENTS/TASKS

2.1 GENERAL

Contractor to relocate furniture, remove existing carpet and install new carpet and cove base in various offices/cubicles located at Sector Virginia as specified below.

2.2 TASKS

• Contractor will remove and store existing office furniture at a storage space provided onsite. Coast Guard personnel will remove all personal items and computers.

• Areas of work include: two (2) offices in the Command building, eight (8) offices, two mailto:andrew.r.bishop@uscg.mil

(2) cubicle farm areas, one (1) passageway in the Logistics Building. (approx. 4,200 square feet carpet, and 950 linear feet cove base)

• Contractor to remove all existing carpet, and cove base

• Contractor will prepare floors for new carpet installation

• Contractors to provide 24” x 24” Mannington Commercial Precision Carpet Tile in color

“Acute” P/N 34584 or like in kind to cover approx. 4,200 square feet.

• Contractor to provide 4” black cove base to cover approx. 950 linear feet.

• Contractor will properly install carpet and cove base and all designated areas.

• Upon completion of carpet install, contractor shall contact QAE representative to arrange for inspection/acceptance of work.

• Contractor will return office furniture to original location.

2.3 SITE VISIT:

All bidders are strongly encouraged to visit the site to field verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with DCC Andrew Bishop Email: andrew.r.bishop@uscg.mil Phone: 206-820-3283.

2.4 CONTROL AND DISPOSAL OF WASTES

Except for materials specifically indicated or specified to be turned over to the Government, all wastes become the contractor’s property and shall be removed from the job site daily in accordance with all local, state, and federal environmental regulations. Dumpsters located on the facility can be utilized for disposal of common trash.

2.5 SAFETY

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards.

2.6 OPERATIONS AND STORAGE FACILITITES

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the onsite representative. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

SECTION 3 – CONTRACTOR PERSONNEL

3.1 QUALIFIED PRESONNEL

3.1.1 Contract Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the mailto:andrew.r.bishop@uscg.mil

Contracting Officer and the Unit representative. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.1.2 Contractor Employees

The contractor must not employ persons for work on this contract if such employee is considered by the Contracting Officer to be a potential threat to the health, safety, and security, general well –being, or operational mission of the installation and its population. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U.S. Coast Guard unless such person seeks and receives approval according to U.S. Coast Guard regulations.

3.2 EMPLOYEE IDENTIFICATION

Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, and name. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification, and visitor badges in plain view above the waist at all times.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times, and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Unit representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

SECTION 4 – OTHER APPLICABLE CONDITIONS

4.1 HOURS OF OPERATION

Contractor employees shall generally commence work during normal business hours. Sector VA (normal) working hours are from 0800 to 1600, Monday through Friday, except Federal Holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

4.1.1 Special event, or adjusted work hours

If circumstances should arise wherein the contractor desires a different work schedule as required in section 4.2 above, the contractor must request same in writing. Submit written request to the government Point of Contact a minimum of 24 hours before the requested adjusted work schedule.

Government will notify vendor 24 hours in advance if there is a special event that will create a need to change work schedule

4.2 AWARD

It is the governments’ intent to make an award based on the Lowest Price Technically Acceptable (LPTA)

4.3 INVOICING

Invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov. IPP is a secure web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Action to take instructions will be provided upon award.

SECTION 5 – GOVERNMENT FURNISHED RESOURCES

The Government must provide facilities, equipment, services, and supplies listed here:

5.1 Storage Facilities: The Government will provide a storage closet for storage of furniture. A dumpster is available onsite for the deposit of regular trash removed from the buildings.

5.2 Utilities: The Government will provide utilities: water and electricity to be used in the performance of the tasks.

SECTION 6 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Contractor shall provide any other equipment and supplies necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in Section 5.