SOW Calibrate Air Flow Monitoring System.pdf

STATEMENT OF WORK

HVAC Lee County Health Care Clinic

GENERAL: The Contractor shall supply all supervision, materials, and labor to make the necessary Heating, Ventilation, and Air Conditioning (HVAC) Air Flow Monitoring Station (AFMS) system calculations and calibrations (CaC) to include including sensors, pickup tubes, pressure transducers, temperature sensors, and the AFMS controller, following manufacturer's specifications and best practices at the Lee County Health Care Clinic.

SCOPE:

Preform a whole building adjustment, testing and commissioning to the HVAC Air flow monitoring station (AFMS) system through providing Calculation and Calibration (CaC) on up to qty 50 (Fifty) AFMS and up to 175 AFMS probes. Calculate and calibrate the airflow in each Air Handling Units (AHU) to manufactures recommendation and optimum airflow operation. Procure and install the new air flow monitoring station and its components, including sensors, transmitter, and controller. Remove old, nonfunctioning items and install the new airflow monitoring station components, including sensors, pickup tubes, pressure transducers, temperature sensors, and the AFMS controller, following manufacturer's specifications and best practices. Connect the new system to the existing METASY Building Automation System (BMS), for data collection and integration. Re-torque electrical and power connections as needed. Ensure the station and its components are compatible with the excising Building Management System (BMS) or control system. Verify proper operation of the new airflow monitoring station and its components in manual, auto, and bypass modes. Conduct functional checks prior to verify system is functioning as designed and perform system commissioning. Run tests to ensure equipment is operating according to design parameters, including safety and emergency control devices. Configure alarm settings to notify of deviations from airflow setpoints or other critical parameters. Submit a written report containing all recorded test data and proper equipment operation.

EXISTING SYSTEM: LCHCC is utilizing an Air Handling Units listed below:

Air Handler Units’ snap shoot of Numbers

Lee County VA Healthcare Center EBTRON Digital Transmitters

AHU 1-1 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

Reading Air Flow Air Temp Air Flow Air Temp Air Flow Air Temp

Main Display

79604.0 CFm 76.5o F

13338 CFm 57.9o F

1509.0 CFm 75.6o F

1-1 1 8046 FPM 75.2oF 0 FPM ----- 107 FPM 75.6o F

1-1 2 9753 FPM 75.8oF 0 FPM ----- 131 FPM 75.2o F

1-1 3 8704 FPM 75.2oF 2570 FPM 58.0o F 124 FPM 75.5o F

1-1 4 8033 FPM 76.1oF 0 FPM ----- 97 FPM 75.5o F

1-1 5 5377 FPM 75.2oF 123 FPM 75.3o F

1-1 6 4990 FPM 76.8oF 133 FPM 75.0o F

1-1 7 6732FPM 76.6oF 132 FPM 75.0o F

1-1 8 8666 FPM 75.2oF 107 FPM 75.5o F

1-1 9 9390 FPM 76.2oF 123 FPM 75.5o F

1-1 A 7867 FPM 75.5oF 111 FPM 75.5o F

1-1 B 10673 FPM 76.2oF 100 FPM 75.5o F

1-1 C 777 FPM 76.5oF 64 FPM 75.0o F

AHU 1-2 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

187.3 CFm

(-)15.8 o

F 1951.3 CFm 56.4o F

1-2 1 ~36 FPM ~1.9 oF 0 FPM -----

1-2 2 0 FPM ----- 0 FPM -----

1-2 3 0 FPM ----- 0 FPM -----

1-2 4 0 FPM ----- 586 FPM 56.4oF

1-2 5 0 FPM -----

1-2 6 0 FPM -----

1-2 7 0 FPM -----

1-2 8 0 FPM -----

AHU 1-3 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

2912.7 CFm 77.5o F 9148 CFm 56.4o F

2855.4 CFm 76.2o F

1-3 1 514 FPM 86.2oF 0 FPM ----- 282 FPM 75.6o F

1-3 2 204 FPM 86.4oF 4298 FPM 56.4o F 912 FPM 75.2o F

1-3 3 2584 FPM 86.0oF 5311 FPM 56.4o F 946 FPM 75.5o F

1-3 4 236 FPM 86.0oF 0 FPM ----- 906 FPM 75.5o F

1-3 5 210 FPM 86.1oF 516 FPM 75.3o F

1-3 6 478 FPM 86.0oF 1008 FPM 75.0o F

AHU 1-4 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

344.7 CFm 91.5o F 4426 CFm 56.2o F 3.2 CFm 74.4o F

1-4 1 233 FPM 91.0o F 0 FPM ----- 11 FPM 74.0o F

1-4 2 345 FPM 91.0o F 4657 FPM 55.8o F 0 FPM 74.5o F

1-4 3 206 FPM 91.2o F 5808 FPM 55.8o F 0 FPM 74.4o F

1-4 4 340 FPM 91.5o F 3889 FPM 56.4o F 0 FPM 74.4o F

AHU 1-5 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

845.7 CFm 87.5o F

13787 CFm 39.6o F

1284.4 CFm 77.9o F

1-5 1 343 FPM 87.4o F 3804 FPM 58.4o F 405 FPM 78.1o F

1-5 2 100 FPM 87.8o F 0 FPM ----- 103 FPM 78.2o F

1-5 3 167 FPM 87.3o F 2429 FPM 58.8o F 363 FPM 77.9o F

1-5 4 151 FPM 87.8o F 0 FPM 12.5o F

1-5 5 251 FPM 87.4o F

1-5 6 209 FPM 87.8o F

AHU 1-6 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

27692 CFm 77.2o F

13060 CFm 7.6o F

2623.7 CFm 70.8o F

1-6 1 0 FPM ----- 0 FPM ----- 647 FPM 70.9o F

1-6 2 4499 FPM 63.9o F 11293 7.8o F 901 FPM 72.0o F

1-6 3 11131 FPM 89.6o F 0 FPM -----

1-6 4 9934 FPM 90.0o F 0 FPM -----

1-6 5 9836 FPM 89.9o F

1-6 6 9011 FPM 89.6o F

AHU1-7

AIR DUCT PROBE

RAF FAN PROBE DA-F FAN PROBE EA-F

916.6 CFm 49.1o F

4866.5 CFm 60.6o F

1-7 1 157 FPM 87.4o F 0 FPM -----

1-7 2 709 FPM 87.4o F 3710 FPM 59.1o F

1-7 3 0 FPM ----- 3488 FPM 61.7o F

1-7 4 1995FPM 87.4o F 0 FPM -----

AHU 2-1 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

2885.2 CFm 75.4o F

7164.0 CFm 58.8o F 2534 CFm 74.4o F

2-1 1 286 FPM 75.5o F 2909 FPM 58.8o F 519 FPM 74.4o F

2-1 2 344 FPM 75.5o F 2818 FPM 58.7o F 502 FPM 74.4o F

2-1 3 325 FPM 75.5o F 2119 FPM 58.8o F 489 FPM 74.2o F

2-1 4 597 FPM 75.5o F 2310 FPM 58.9o F 488 FPM 74.2o F

2-1 5 241 FPM 75.1o F 342 FPM 74.2o F

2-1 6 247 FPM 75.1o F 211 FPM 74.4o F

2-1 7 237 FPM 75.1o F

2-1 8 231 FPM 75.5o F

AHU 2-2 AIR DUCT PROBE FAN BROBE DA-F FAN BROBE EA-F

602.2 CFm 90.7o F

3300.0 CFm 56.0o F

600.0 CFm 90.6o F

2-2 1 303 FPM 90.1o F 0 FPM ----- 244 FPM 90.1o F

2-2 2 153 FPM 90.4o F 0 FPM ----- 266 FPM 90.1o F

2-2 3 209 FPM 90.4o F 1750 FPM 55.9o F 237 FPM 90.8o F

2-2 4 194 FPM 90.4o F 2853 FPM 56.1o F 281 FPM 90.1o F

2-2 5 250 FPM 90.1o F

2-2 6 204 FPM 89.9o F

AHU 2-3 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

40641 CFm 92.1o F

6817.0 CFm 55.0o F

4129.4 CFm 82.6o F

2-3 1 0 FPM ----- 3546 FPM 54.4o F 1524 FPM 82.7o F

2-3 2 9448 FPM 92.4oF 5327 FPM 56.4o F 1540 FPM 82.7o F

2-3 3 10924 FPM 92.0oF 0 FPM ----- 1206 FPM 82.6o F

2-3 4 0 FPM ----- 5305 FPM 54.1o F

2-3 5 0 FPM -----

2-3 6 0 FPM -----

AHU 2-4 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

8941.1 CFm 74.8o F

7470.4 CFm 48.6o F 8939 CFm 76.3o F

2-4 1 0 FPM ----- 4755 FPM 47.5o F 1043 FPM 75.7o F

2-4 2 9272 FPM 91.4oF 4410 FPM 50.4o F 1217 FPM 75.7o F

2-4 3 10839 FPM 91.7oF 5062 FPM 47.9o F 1126 FPM 75.8o F

2-4 4 774 FPM 7.1oF 3904 FPM 48.6o F 1129 FPM 75.7o F

2-4 5 0 FPM -----

2-4 6 12131 FPM 92.0o F

AHU 2-5 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

7923.8 CFm 88.9o F

13153 CFm 45.2o F

11296 CFm 75.6o F

2-5 1 0 FPM ----- 3092 FPM 45.5o F 1312 FPM 75.7o F

2-5 2 0 FPM ----- 3528 FPM 44.8o F 1361 FPM 75.7o F

2-5 3 0 FPM ----- 3960 FPM 44.9o F 1253 FPM 75.7o F

2-5 4 0 FPM ----- 4831 FPM 44.9o F 1200 FPM 75.6o F

2-5 5 0 FPM ----- 1170 FPM 75.6o F

2-5 6 0 FPM ----- 1215 FPM 75.6o F

2-5 7 13315 FPM 88.7oF 1069 FPM 75.6o F

2-5 8 0 FPM -----

2-5 9 6568 FPM 85.7oF

2-5 A 0 FPM -----

2-5 B 12425 FPM 88.7oF

2-5 C 10324 FPM 89.7oF

AHU 2-6 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

10146CF

m 92.4o F

7040.4 CFm 58.3o F

619.8 CFm 73.9o F

2-6 1 0 FPM ----- 0 FPM ----- 1043 FPM 73.7o F

2-6 2 3377 FPM 92.0o F 3377 FPM 59.9o F 1217 FPM 74.0o F

2-6 3 0 FPM ----- 3936 FPM 57.1o F 0 FPM -----

2-6 4 3377 FPM 92.1o F 0 FPM ----- 0 FPM -----

AHU 3-1 AIR DUCT PROBE FAN PROBE DA-F FAN PROBE EA-F

14164 CFm 75.1o F

11127 CFm 56.5o F

2606.4 CFm 84.1o F

3-1 1 9574 FPM 74.8oF 3111 FPM 57.3o F 555 FPM 84.2o F

3-1 2 10746 FPM 75.2oF 0 FPM ----- 519 FPM 84.2o F

3-1 3 12604 FPM 74.1oF 3593 FPM 55.7o F 549 FPM 84.3o F

3-1 4 0 FPM ----- 520 FPM 84.2o F

3-1 5 544 FPM 84.0o F

3-1 6 543 FPM 84.2o F

AHU 3-2 AIR DUCT PROBE FAN PROBE SA-F FAN PROBE EA-F

8314.9 CFm 91.4o F

7119.2CF

m 58.5o F 1802 CFm 84.6o F

3-2 1 1929 FPM 91.3oF 0 FPM ----- 327 FPM 84.5o F

3-2 2 843 FPM 91.3oF 4320 FPM 59.4o F 467 FPM 84.5o F

3-2 3 2820 FPM 91.3oF 2174 FPM 58.3o F 365 FPM 84.5o F

3-2 4 2649 FPM 91.1oF 1924 FPM 58.3o F 672 FPM 84.6o F

3-2 5 248 FPM 91.3oF 699 FPM 84.5o F

3-2 6 488 FPM 91.2oF 465 FPM 84.4o F

AHU 4-1 AIR DUCT PROBE FAN PROBE SA-F FAN PROBE EA-F

7634.3 CFm 77.8o F

7809.3CF

m 56.5o F

1703.3 CFm 85.3o F

4-1 1 1466 FPM 96.1oF 0 FPM ----- 568 FPM 85.5o F

4-1 2 480 FPM 98.3oF 2815 FPM 57.1o F 711 FPM 85.5o F

4-1 3 707 FPM 41.3oF 0 FPM ----- 735 FPM 85.5o F

4-1 4 7184 FPM 91.0oF 0 FPM ----- 414 FPM 85.5o F

4-1 5 178 FPM 85.3o F

4-1 6 464 FPM 85.3o F

AHU 4-2 AIR DUCT PROBE FAN PROBE SA-F FAN PROBE EA-F

7430.9 CFm 88.8o F

7524.8CF

m 56.5o F

2217.7 CFm 88.3o F

4-2 1 826 FPM 89.1oF 0 FPM ----- 940 FPM 84.5o F

4-2 2 1134FPM 89.3oF 3544 FPM 57.1o F 826 FPM 84.5o F

4-2 3 194 FPM 89.0oF 0 FPM ----- 200 FPM 84.5o F

4-2 4 386 FPM 88.3oF 0 FPM ----- 624 FPM 84.5o F

4-2 5 623 FPM 89.3oF 510 FPM 84.1o F

4-2 6 3228 FPM 89.0oF 374 FPM 84.1o F

CONTRACTOR REQUIREMENTS:

1.0 Codes and Standards

A. Veterans Affairs HVAC Design Manual Nov. 2017 B. ASHRAE Code C. Veterans Affairs HVAC Design Manual Nov. 2017 Section 2.8.1.3 Pre

Design TAB Report D. ASHRAE HVAC Design 170-2021

E. NFPA 99/101

F. Joint Commission (TJC) G. Federal Codes and guidelines H. Florida local codes I. VA HVAC Design J. Florida Building Code, Energy Conservation, Eighth Edition

K. International mechanical code L. Original equipment manufacturer’s recommended procedures

1. Documentation review of existing Air Handling Unit HVAC systems:

• As-built mechanical drawings /Duct design Drawings.

• Equipment schedules, Control Logic sequencing.

• Air Flow design parameters

• Pressurization requirements CFM and ACH (air changes per hour)

• Temperature and humidity requirements

• Air flow, temperature, relative humidity, and pressure requirements for all isolation rooms, operating rooms, medical supply rooms, pharmacy, SPS decontamination, radiology pathology, all office spaces, exam rooms, general office areas, etc. (ASHRAE 170)

2. Equipment calibration:

• Calibration of all HVAC equipment including air flows, temperature sensors, relative humidity sensors, VAV/CTU/VTU Terminal units including reheat coils, isolation monitors isolation rooms sterilization areas.

• Adjustments to Air handler units, Fan coils, Return /exhaust systems, dedicated exhaust systems, louvers and grills, etc.

• Adjust settings and calibrations per requirements and manufacturer suggested settings.

3. TAB Testing:

• Measure and balance, supply air flows, return air flows, exhaust air flows, pressurization etc.

• Maintain and adjust to meet standards to maintain proper air changes per hour (ACH)

• Room pressurization positive or negative as per function

4. Confirm compliance:

• Isolation rooms (Negative _0.01” w.g. minimum)

• Operating rooms air changes per hour (20 ACH)

• SPS decontamination

• Supply return exhaust air changes per hour

• Temperature set points and Relative humidity

• Room pressurization

5. HVAC system optimization:

• Adjust fan speeds, dampers, valves, louvers, grills.

• Adjust for compliant standards or energy efficiency operations

• Healthcare standards.

• Occupancy comfort

• Primary and secondary air balancing

• Exhaust supply balancing to maintain pressure relationships.

• VAV VTU CTU terminal box devices

6. Documentation and reporting:

• Provide comprehensive (TAB) Certified report

• Pre and post balancing data

• Equipment operation data including air changes per hour

• Air flow readings from grills, louvers duct systems, air flow systems and all HVAC systems and associated equipment.

• Air flow readings at all outlets system

• Deficiencies and corrective actions for improvement.

• Recommendations for improvement or design changes

• Verification of critical systems with specific temperature and relative humidity requirements etc.

COORDINATION

The contractor shall attend a kickoff meeting with the Contracting Officer’s Representative, and other applicable personnel to discuss procedures and OSHA requirements. Contractor shall not manipulate any equipment owned by the facility other than what is required to perform the calculations and calibrations (CaC) to the Air Flow Monitoring Station (AFMS)

UTILITY OUTAGE

Contractor shall provide a written work plan outlining the plan and steps for accomplishing the work. This shall be submitted to the COR at least 1 weeks in advance. If a system shut down is required, the Contractor must submit a shutdown to the COR at least 2 weeks in advance. Contractor shall be available for this meeting if requested by the

COR.

LOCATION OF WORK:

Lee County Health Care Clinic, BLDG. 1, 2489 Diplomat Pkwy E, Cape Coral, FL 33909.

Points of contact is Michael D. Sterrett (239)-652-1800 ext. 20429

TOUR OF DUTY:

WORK HOURS WILL BE MONDAY THROUGH SATURDAY 7:00AM TO 4:30PM AND

EVENINGS WHEN COORDINATED 72HRS PRIOR. GOVERNMENT HOLIDAYS WILL

NOT BE WORKED. CONTRACTOR SHALL SCHEDULE THE WORK WITH THE COR

ONE WEEK IN ADVANCE.

There are eleven Federal Holidays as follows:

New Year’s Day January 1 Martin Luther King Day 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11 Thanksgiving Day Last Thursday in November Christmas Day December 25

Period of Performance – All work to be completed in 90 days from when the Pre-construction conference is held, and the Notice to Proceed (NTP) is given by the Contracting Officer. The work schedule will be confirmed after award of the contract.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record: includes Lee County Health Care Center Healthcare System records. Does not include personal materials. Applies to records created, received, or maintained by Contractors pursuant to their Lee County Health Care Center contract may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C.

chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy

Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created while performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. Lee County Health Care Clinic System and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Lee County Health Care Clinic Healthcare System or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Lee County Health Care Clinic Healthcare System. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Lee County Health Care Clinic control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Lee County Health Care

Clinic guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Lee County Health Care Clinic policy.

8. The Contractor shall not create or maintain any records containing any non-public Bay Pines VA Healthcare System information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Bay Pines VA Healthcare System owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Bay Pines VA Healthcare System shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through

FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

E. Warranty: The contractor will provide a 1-year warranty on labor and parts that performed and provided by the Contractor.