SOW_Caisson Ceremonial Tack_25 Sept.docx

Statement of Work (SOW)

Caisson Ceremonial and Training Tack

25 Sept 2025

General Information

1. GENERAL: This Statement of Work (SOW) defines the requirements for supplying Caisson Ceremonial Tack for the U.S Army Caisson Detachment located in Ft. Myer, VA. The Government shall not exercise any supervision or control over the contract service providers supplying tack herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Supplies/Services: The Contractor (KTR) shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to procure, manufacture, and deliver tack sets as required by the Caisson Detachment to Joint Base Myer- Henderson Hall. The Contractor shall provide supplies that are to the standards set forth in this contract.

1.1.1 The Contractor shall deliver within 60 days from when each order is placed.

1.1.2 The Contractor shall provide a copy of each invoice and shipping document to the Contracting Officer Representative (COR) within 48 hours of delivery.

1.2 Background: The U.S. Army Caisson Detachment conducts memorial affairs operations in support of all Joint Services in Arlington National Cemetery to honor our Nation’s fallen service members and their families. On order, the Caisson Detachment provides assets in support of State Funeral missions and key strategic engagement ceremonies in and beyond the National Capitol Region. Ceremonial tack supplies are required for the Detachment horses to have durable, dependable, and fitting tack to wear through the completion of their daily duties. The U.S. Army Caisson Detachment normally consists of approximately 60 Horses.

1.3 Objectives: To provide ceremonial tack supplies for the Detachment Horse Teams to have durable, dependable, and fitting tack to wear through the completion of their daily duties.

1.4 Scope: Tack will be delivered to JBM-HH requirements within 60 days from the day starting after receipt of Contracting Officer (KO) signed purchase order. The attached Purchase Description specifies the Minimum Essential Characteristics (MECs) of each tack article. Substitutions are not authorized, MECs for each tack article shall be met.

Ordering Year 1 CLIN 0001: Ceremonial Tack Set, minimum: 1, maximum: 3 CLIN 0002: Training Tack Set, minimum: 1, maximum: 2

Ordering Period Year 2 CLIN 1001: Ceremonial Tack Set, Maximum: 2 CLIN 1002: Training Tack Set, Maximum: 2

Ordering Period Year 3 CLIN 2001: Ceremonial Tack Set, Maximum: 1 CLIN 2002: Training Tack Set, Maximum: 1

Ordering Period Year 4 CLIN 3001: Ceremonial Tack Set, Maximum: 1 CLIN 3002: Training Tack Set, Maximum: 1

Ordering Period Year 5 CLIN 4001: Ceremonial Tack Set, Maximum: 1 CLIN 4002: Training Tack Set, Maximum: 1

1.4.1 Specifications: Specifications shall match all brand names and customization specifications as outlined in the Purchase Description.

1.5 Period of Performance: The period of performance shall be for ceremonial and/ or training tack to be delivered NLT 60 days from delivery order award.

1.6 General Information

1.6.1 Quality Control: If tack articles are found to be defective, back ordered or recalled, replacements shall be shipped within 60 days from when contractor is notified. Any tack articles that are defective, or do not meet the minimum specifications will not be received and return delivery is at the cost of the contractor.

1.6.2 Quality Assurance: Per FAR 46.202-1, the Government shall rely on contractors' existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance unless customary market practices for the commercial product being acquired include in-process inspection. Any in-process inspection by the Government shall be conducted in a manner consistent with commercial practice. The Government shall rely on the contractor to accomplish all inspection and testing needed to ensure that commercial services acquired conform to contract requirements before they are tendered to the Government. Government reserves the right to inspect received equipment before acceptance.

1.6.3 Recognized Holidays: The Contractor will not be expected to deliver on US, National, and Religious Holidays (listed below). Exceptions will be limited to State funerals or unforeseen circumstances.

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 9:00 am – 5:00 pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5 Place of Performance: Supplies delivered under this contract will be to JBM-HH (Ft. Myer, VA).

1.6.6 Security Requirements: Contractor personnel or any representative of the contractor entering Fort Myer shall abide by all security regulations and shall be subject to security checks. Contractor and all associated subcontractor employees shall comply with all applicable installation, facility, and area commander installation and/or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergencies Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise

1.6.8. Post Award Conference: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter for each delivery order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; and provide site entry of Contractor personnel to delivery locations. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government:

1.6.10.1 Contracting Officer Representative (COR) 1LT Marisol Lacour

1.6.10.2 Alternate Contracting Officer Representative (COR) Lanadawn Nusz The Contractor shall provide a Contract Manager who shall be responsible for the delivery of the tack articles. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to deliveries of quality on this contract. The Contract Manager or alternate shall be available between 9:00 a.m. to 5:00p.m., Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.11. Identification of Contractor Employees: All Contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials.

1.6.12. Contractor Travel: Transportation/Delivery to JBM-HH shall be included in the firm fixed price of the ceremonial and training tack. There is no anticipated travel beyond JBM-HH.

2. DEFINITIONS AND ACRONYMS

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

SOW Statement of Work

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: Not Applicable

3.2 Facilities: Not Applicable.

3.3 Utilities: Not Applicable.

3.4 Equipment: Not Applicable

3.5 Materials: Not Applicable

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall furnish all supplies, equipment, and service required to perform work under this contract that are not listed under Section 3 of this SOW.

4.2. Materials: In the event that tack articles are found to be defective, back order or recalls, the contractor agrees to shipping replacement items within 14 days at no additional cost to the government. Any replacement item shall be subject to approval by the COR prior to shipment.

4.3. Equipment: Transportation and manufacturing equipment required to deliver and customize the tack articles as listed in the Purchase Description.

5. SPECIFIC TASKS

5.1 Customization: All customizations shall match the details in the Purchase Description.

5.2 Liability: The Contractor assumes liability for damage to or loss of contractor equipment when such damage or loss is caused by negligence, wrongful acts, or equipment misuse.

5.3 Invoicing: Contractor will ensure all invoices are posted to Wide Area Work Flow (WAWF) not later than thirty (30) days after shipment of supplies. Monthly invoices will incorporate reagent use from the first day of the month to the last day of said month.

6. APPLICABLE PUBLICATIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

7. ATTACHMENT/TECHNICAL EXHIBITS

7.1. Purchase Description / Specifications (See PDF)