SOW - C116711 Lab Water Testing for CUP - 02-09-2024.1713967374181.docx

NATIONAL INSTITUTES OF HEALTH Office of Research Facilities Utilities Systems Design and Technical Support Branch Bldg. 11, Rm. 203, 11 Service Road West, Bethesda, MD 20892

STATEMENT OF WORK FOR

Lab Testing SERVICES

Laboratory Water Testing FOR THE NIH BETHESDA CAMPUS CENTRAL UTILITY PLANT (CUP)

WORK REQUEST NUMBER: C116711

Revision 0

1. PROJECT CONTRACTING PERSONS

a. Contracting Officer (CO)

TBD

National Institutes of Health Office of Research Facilities Office of Acquisition, AECCB Building 13, Room 2E48 9000 Rockville Pike Bethesda, MD 20892-5711 Telephone: (301) XXX-XXXX Email: Xxxxx.Xxxxx@nih.gov

b. Contracting Specialist (CS)

TBD

National Institutes of Health Office of Research Facilities Office of Acquisition, AECCB Building 13, Room 2E48 9000 Rockville Pike Bethesda, MD 20892-5711 Telephone: (301) XXX-XXXX Email: Xxxxx.Xxxxxx@nih.gov

c. Contracting Officer’s Representative (COR) / Project Officer (PO) Casey Hughes National Institutes of Health Office of Research Facilities Utility Systems Design and Technical Support Branch Building 11, Room 203 9000 Rockville Pike Bethesda, MD 20892-5758 Telephone: (301) 827-6505 Email: casey.hughes@nih.gov

This scope of work, the government point of contact will be the PO. All correspondence shall only be issued through the PO. No work will be authorized without the written approval of the CO of CS.

2. INTRODUCTION:

NIH Central Utility Plant: The Central Utility Plant (CUP), located in Building 11, generates steam and chilled water for distribution to the buildings on the Bethesda Maryland campus. The continuous and efficient operation of the CUP is critical for the NIH mission.

The CUP includes a boiler plant with an installed maximum steam generating capacity of 800,000 pounds per hour of steam and a chilled water plant with an installed chilled water generating capacity of 60,000 tons of cooling. NIH also has a 23 MWe cogeneration facility (gas turbine with heat recovery steam generator). The steam generating capacities of the heat recovery steam generator (HRSG) (referred to as Boiler No. 6) are unfired 107,000 PPH and fired 180,000 PPH. The CUP houses five traditional gas and oil-fired boilers and twelve chillers to meet the ongoing 24/7 operations of the research activities on campus. Twelve evaporative cooling towers serve the twelve chillers. The cooling tower blowdown is highly concentrated wastewater which is high in conductivity and dissolved solids. The blowdown is discharged to a creek on campus which is protected for water contact recreation, fishing, aquatic life, and wildlife under Code of Maryland Regulations (COMAR). The CUP discharge shall therefore comply with the National Pollutant Discharge Elimination System (NPDES) permit. The NIH NPDES permit monitors total chlorine, dissolved oxygen, pH, temperature difference, and total copper. The CUP is challenged with maintaining the cleanliness of the water system surfaces responsible for critical heat transfer. The accumulation of scale or fouling on the heat transfer surfaces can inhibit heat transfer which leads to increased operating and maintenance costs, decreased performance, corrosion, and microbial growth. To maintain optimal heat transfer efficiency, the quality of chilled as well as boiler feed water is monitored for microbiological growth, scaling, and corrosion.

The NIH CUP practices a comprehensive protocol-driven Water Management Program (WMP) that includes routine water treatment with oxidizing and non-oxidizing biocides to control Legionella species; addition of scale and corrosion inhibitors to reduce the formation and deposition of scale; and monitoring water quality through sampling, testing, and remediation. The parameters the CUP monitors include but are not limited to pH, conductivity, Langelier Saturation Index (LSI), oxidation-reduction potential (ORP), total suspended solids, turbidity, dissolved oxygen, alkalinity, and silica levels. In-house sampling and testing for Legionella are currently conducted using ISO standard 11731. Also, an on-site rapid advanced adenosine triphosphate (ATP) is conducted as an early indicator of the likelihood of Legionella growth and heterotopic bacteria. ATP results can be skewed by protozoan and algal cells and are unable to differentiate Legionella bacteria in water samples.

3. OBJECTIVE:

The objective of this project is to monitor the NIH CUP’s water chemistry and ensure it is within the control limits and acceptable levels for protecting against microbial growth, corrosion, and sludge formation or fouling.

4. BACKGROUND

a. NIH is subject to NPDES permit restriction at an unnamed tributary of Rock Creek, a designated Use I water body under COMAR 26.08.02.02 protected for water contact recreation, fishing, aquatic life and wildlife. As such, NIH is required to test its blowdown water for copper concentration and report monthly to regulatory authorities. This contract includes the monthly copper testing, and so receiving the results on time per the requirements set forth in Section 5. Scope of Work is of utmost importance, as is the validity of the results.

b. Definitions: The following definitions shall apply:

i. The term "Contractor" or “shall be defined as the Water Treatment Service Provider.

ii. The acronym “CMMIS” shall be defined as Computerized Maintenance Management Information System.

iii. The acronym “SOW” shall be defined as Scope of Work.

iv. The acronym "CO" shall be defined as the NIH Contracting Officer.

v. The acronym "COR" shall be defined as the Contracting Officer's Representative (COR), who serves as the project management and technical authority for all project activities. For this project, this COR is the same as the project officer (PO).

vi. The acronym “CUP” shall be defined as the Central Utilities Plant.

vii. The acronym “DDCM” shall be defined as NIH’s Division for Design and Construction Management.

viii. The acronym "D/B" shall be defined as Design Build Contractor.

ix. The acronym "DTR" shall be defined as NIH's Division of Technical Resources.

x. The acronym “IWSS” shall be defined as Industrial Water Storage System.

xi. The acronym “KOI” shall be defined as Key Operating Indices.

xii. The acronym “KPI” shall be defined as Key Performance Indices.

xiii. The acronym “SOP” shall be defined as Standard Operating Procedure.

xiv. The term “Maximo” refers to the CUP Computerized Maintenance Management Information System (CMMIS).

xv. The acronym "NIH" shall be defined as the National Institutes of Health.

xvi. The acronym “NPDES” shall be defined as National Pollutant Discharge Elimination System.

xvii. The acronym "ORS" shall be defined as NIH's Office of Research Services.

xviii. The acronym "ORF" shall be defined as NIH's Office of Research Facilities.

xix. The term “Owner” shall be defined as NIH Office of Research Facilities.

xx. The acronym "PO" shall be defined as the NIH Project Officer, who serves as the project management authority for routine, day-to-day project activities. For this contract, the PO is the same as the COR.

xxi. The term "Project Team" shall be defined as the PO, CO, division representative and contractor.

xxii. The acronym “USDTSB” shall be defined as NIH’s Utilities System Design & Technical Service Branch.

xxiii. The acronym “RO” shall be defined as Reverse Osmosis.

xxiv. The acronym “WTS” shall be defined as Water Treatment System.

xxv. The acronym “WT” shall be defined as Water Treatment.

xxvi. The acronym “SDS” shall be defined as Safety Data Sheet.

xxvii. The acronym “EPA” shall be defined as Environmental Protection Agency.

xxviii. The acronym “HST” shall be defined as Halogen Stabilized Azoles.

xxix. The acronym “TSS” shall be defined as Total Suspended Solid.

c.

i. Project Title: Water Lab Testing for NIH Bethesda CUP

ii. Work Request Number:

iii. Location: Building 11

iv. Contract Cost Proposal: Use provided Bid Sheet

5. SCOPE OF WORK

NIH seeks to secure a Fixed Price service contract on a Best Value Basis for the Base Year and four (4) Option Years to perform the following laboratory testing services to monitor the water chemistry of the CUP steam, chilled water, condensate, condenser water and COGEN systems.

A. Recurring Lab Testing: The following lab tests shall be performed once per month at a time coordinated with NIH CUP.

a. Iron (dissolved and total), total silica, zinc (dissolved), sodium, potassium, aluminum, barium, manganese, Copper

i. The Contractor shall analyze up to (220) samples.

ii. Method used shall be NIH Metals, described in Attachment 01

iii. Technology used shall be ICP/AES and ICP/MS

iv. NIH Systems to be tested include chilled water, cooling towers, free cooling, city water, boilers, steam, steam condensate, polishers, water softeners, soft storage tank, and feedwater.

1. Samples shall be provided for all cooling towers, boilers, softeners, and polishers that are online at the time of collecting samples.

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

b. Copper (Dissolved and Total)

i. The Contractor shall analyze up to (60) samples.

ii. Method used shall be EPA 200.8

iii. Technology used shall be ICP/AES or ICP/MS

iv. NIH Systems to be tested include chilled water, cooling towers, free cooling, city water, boilers, steam, steam condensate, polishers, water softeners, soft storage tank and feedwater.

1. All cooling towers, boilers shall be sampled.

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

c. Silica (dissolved)

i. The Contractor shall analyze up to (220) samples

ii. Method used shall be NIH Dissolved Silica, described in Attachment 02

iii. Technology used shall be Gas Segmented Continuous Flow Colorimetric Analysis

iv. NIH Systems to be tested include chilled water, cooling towers, free cooling, city water, boilers, steam, steam condensate, polishers, water softeners, soft storage tank, and feedwater.

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

d. Sulfate, sulfide, nitrate, phosphate, orthophosphate,

i. The Contractor shall analyze up to (150) samples

ii. Method used shall be NIH Anions, described in Attachment 03

iii. Technology used shall be Ion Chromatography

iv. NIH Systems to be tested include chilled water, cooling towers, free cooling, city water, steam condensate, polishers, water softeners, soft storage tank, and feedwater.

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

e. Chloride

i. The Contractor shall analyze up to (220) samples

ii. Method used shall be NIH Chloride, described in Attachment 04

iii. Technology used shall be Titrimetric

iv. NIH Systems to be tested include chilled water, cooling towers, free cooling, city water, boilers, steam, steam condensate, polishers, water softeners, soft storage tank and feedwater.

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

f. Benzotriazole, Tolyltriazole, HST

i. The Contractor shall analyze up to (80) samples

ii. Method used shall be NIH Triazoles, described in Attachment 05

iii. Technology used shall be HPLC/GC

iv. NIH Systems to be tested include Chilled water, cooling towers and free cooling.

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

g. Total Suspended Solids (TSS)

i. The Contractor shall analyze up to (75) samples

ii. Method used shall be NIH TSS, described in Attachment 05

iii. Technology used shall be Gravimetry

iv. NIH Systems to be tested include Chilled water, cooling towers, and free cooling

v. The analytical reports shall be delivered to NIH within one (1) week from receipt of the sample unless otherwise instructed.

h. Legionella

i. The Contractor shall analyze up to (60) samples

ii. Method used shall be ISO 11731, described in Attachment 06

iii. Technology used shall be Culture Method

iv. NIH Systems to be tested include Chilled water and cooling towers

v. The analytical reports shall be delivered to NIH within two (2) weeks from receipt of the sample unless otherwise instructed.

vi. Legionella samples shall be collected by the Contractor once per month

i. Amine in Water

i. The Contractor shall analyze up to (88) samples

ii. Method used shall be NIH Amine in Water, described in Attachment 10

iii. Technology used shall be direct conductivity ion chromatography

iv. NIH Systems to be tested include:

1. (3) Condensate Tanks located in the CUP, to be tested once per month each

2. (1) sample from Building 10 Clinical Research Center (CRC), to be tested once per week.

v. The analytical reports shall be delivered to NIH within one (1) weeks from receipt of the sample unless otherwise instructed.

B. Nonrecurring Lab Testing: The following lab tests shall be performed on an as-needed basis. NIH will notify the Contractor when to perform these analyses.

a. Amines in Air

i. The Contractor shall analyze up to (8) samples

ii. Method used shall be OSHA PV2016, described in Attachment 07

iii. Technology used shall be GC/FID

iv. Buildings will be selected for testing indoor air

v. The analytical reports for shall be delivered to NIH within two (2) weeks from receipt of the sample unless otherwise instructed.

b. Particle size distribution analysis

i. The Contractor shall analyze up to (24) samples

ii. Method used shall be NIH Particle Distribution, described in Attachment 08

iii. Technology used shall be light scattering liquid borne particle counter

iv. NIH Systems to be tested include Chilled water, cooling towers, and free cooling

v. The analytical reports for shall be delivered to NIH within two (2) weeks from receipt of the sample unless otherwise instructed.

c. Isothiazolin

i. The Contractor shall analyze up to (20) samples

ii. Method used shall be NIH Isothiazolin, described in Attachment 09

iii. Technology used shall be GC-MS

iv. NIH Systems to be tested include Cooling towers, and free cooling.

v. The analytical reports shall be delivered to NIH within two (2) weeks from receipt of the sample unless otherwise instructed.

C. Sample Collection:

a. NIH shall collect each sample (except for Legionella samples), and the Contractor shall pick up the samples once per month in coordination with NIH. In the event that the Contractor collects the sample instead, the Contractor shall follow the collection methods detailed in Attachments 01 through 10 for each respective analysis, including preservation methods where applicable. Personnel assigned to collect samples shall be trained in proper sample collection methods and utilize appropriate PPE, such as protective gloves and eyewear.

b. The Contractor shall collect the samples for the Legionella analysis once per month in accordance with the collection and preservation method as described in Attachment 06. The Contractor shall wear appropriate PPE during collection.

c. The Contractor shall provide a Chain of Custody (COC) for each collection of samples. The COC shall include the name of the sample collector, date and time of sample collection, signature or initial of the sample collector, location of the sampling point and type of sample to be analyzed.

d. If samples are received without a COC or arrive past the specified holding time following collection, then the Contractor shall reject the samples and notify NIH within (1) business day. NIH shall then collect another set of samples and ship back to the lab.

D. Analytical Reports All reports shall contain the calibration procedure, quality assurance and control data, instrument maintenance protocol, and both the raw and final data.

The Contractor shall deliver the reports through an electronic means of the Government’s choosing, such as e-mail or uploading to a shared online workspace. The reports shall be delivered to NIH within the time frames specified for each respective analysis in Sections 5.A. and 5.B.

E. Event Calendar The NIH project officer and the Contractor’s Project Manager shall set up an event calendar to coordinate the collection of samples, shipping to the lab, analysis, and delivery of reports to ensure smooth and timely performance of deliverables.

F. Fate of Sample After the analysis, the sample can be discarded by the lab with the exception of Legionella samples. Please see attachment 07 for special instruction for what to do with Legionella samples after analysis.

6. PROJECT MANAGEMENT

A. The Contractor shall designate a Project Manager to act as the Government’s single Point of Contact to the contract. The Project Manager shall be responsible for ensuring deliverables are met on time and up to the standards of the Contract and providing all necessary project representation for the successful accomplishment of the work.

B. The Project Manager shall be thoroughly familiar with all the requirements of the contract and schedule.

C. The Project Manager shall be identified in the proposal prior to award.

7. CONTRACTOR QUALIFICATIONS

To be considered qualified, the Contractor shall meet the following requirements:

A. Demonstrate a full working knowledge of performing similar services, as detailed in the scope and elsewhere in this solicitation package. The contractor must have performed on a minimum of three (3) three contracts of similar scale, complexity and scope within the past five (5) years.

B. Contractor shall provide resume of the Project Manager detailing experience working on projects of similar size and scope.

C. For each type of lab analysis, identify in the proposal whether it will be done inhouse or by a subcontractor/partner, and identify which outside lab will be performing the analysis. For each analysis method, demonstrate the respective lab’s ability to perform the analysis with the method indicated in Section 5. Scope of Work.

D. Contractor (or identified subcontractor) must be familiar with performing the following standardized methodologies:

a. EPA Method 200.7

b. EPA Method 200.8

c. ISO 11731

d. EPA Method 366.0

e. EPA Method 300.0

f. EPA Method 9252A

g. HACH Method 8079

h. Standard Methods for the Examination of Water and Wastewater. Method 2540 D

i. EPA Method 160.2

j. OSHA Method PV2016

k. ISO 21501-2

E. All labs performing analyses under this Contract must possess a current ISO 9000:2015 certification, and the Contractor shall include a copy of the certificate in the proposal for each identified lab.

F. If requested, the Contractor shall make labs identified in the proposal available for the Government to tour and inspect the facilities.

8. QUALITY ASSURANCE/QUALITY CONTROL

A. The Contractor shall follow ISO 9000 QA/QC protocols, in addition to any QA/QC protocols identified in Attachments 1 through 10 that are specific to the analysis method.

B. The Government reserves to right to reject any work that does not meet the requirements of this Contract. The Contractor shall redo rejected work at no additional expense to the Government.

9. SCHEDULE

A. The work shall proceed within (30) days after the Notice to Proceed (NTP) by the CO.

B. Period of Performance: Base Year, plus four (4) option years.

C. Recurring lab tests shall be performed on a monthly basis in concurrence with the Event Calendar established between the Contractor and NIH.

10. DELIVERABLES

A. Chain of Custody (COC)

a. Each sample shall be received with COC. The COC shall have the name of the sample collector, date and time of sample collection, signature or initial of the sample collector, location of the sample and type of sample to be analyzed.

B. Analytical Reports

a. The analytical reports shall be delivered to NIH within one week from receipt of the sample unless otherwise instructed. The reports shall contain the calibration procedure, quality assurance and control data, instrument maintenance protocol, and both the raw and final data.

11. ATTACHMENTS:

Attachment 01: NIH Metals (Cations-Ion Chromotography) Attachment 02: NIH Dissolved Silica (Gas Segmented Continuous Flow Colorimetric Analysis) Attachment 03: NIH Anions (Suppressed Ion Chromatography) Attachment 04: NIH Chloride (Titrimetric, Mercuric Nitrate) Attachment 05: NIH Triazoles (HPLC / GC Method) Attachment 06: NIH Total Suspended Solids (TSS) (Standard Methods (2005) 2540D and EPA (1983) Method 160.2) Attachment 07: NIH Legionella (ISO 17031 protocol ) Attachment 08: NIH Amine in Air Attachment 09: NIH Particle Distribution Attachment 10: NIH Isothizolinone (Gas Chromatography-Mass Spectrometry) Attachment 11: NIH Amine in Water image1.png