SOW _ Bulk Delivery Medical Gasses.pdf

SCOPE OF WORK

Bulk Delivery of Medical Gasses IHS Pine Ridge Service Unit 607

Indian Health Road Pine Ridge, SD 57770

1.0 BACKGROUND

The Pine Ridge Indian Health Service Hospital is a 150,000 square foot hospital and which includes three field clinics in Kyle, Wanblee and Martin, South Dakota. The purpose of this contract is to provide Medical Gas Services for the Pine Ridge Indian Health Service (IHS) Hospital.

2.0 OBJECTIVE

Establish a supply of bulk medical gases to the Pine Ridge IHS Hospital.

3.0 SCOPE

The Pine Ridge IHS Hospital rents a 1,500-gallon bulk oxygen tank located by the loading dock on the South side of the facility. The Hospital uses approximately one million cubic feet of bulk oxygen per year. This tank and its associated manifold, piping, and reserve bottles are owned, tested, and maintained by the contractor who also supplies the bulk oxygen gas.

The Pine Ridge Hospital also uses gas cylinders on mobile equipment in areas not connected to the piped gas system. The quantity and size of bottles vary, but all are used to support patient care. There are two gas cylinder storage rooms located on the hospital loading dock, one for full cylinders, and one for empty cylinders.

Contractor shall be licensed, have appropriate insurance, pay applicable taxes and follow the most recent edition of the applicable National Fire Protection Association (NFPA) standards for healthcare to provide the hospital with a one thousand five hundred (1,500) gallon bulk oxygen supply system and bulk oxygen gas including but not limited to:

Twelve (12) H size cylinders for 24-hour emergency backup.

One (1) actuating switch capable of automatically switching the supply of oxygen from the bulk tank to the reserve bottles in the event the bulk tank is unable to provide adequate supply.

Associated manifold, connecting piping and isolation valves.

Provide liquid oxygen for the bulk tank during the period of performance at appropriate frequencies such that bulk oxygen never runs out.

Install telemetry that the oxygen provider and the hospital maintenance staff can utilize. Contractor shall be responsive to correction of deficiencies noted during the annual system inspection and perform periodic maintenance, inspection, and testing on equipment as required.

IHS Pine Ridge Service Unit 607

Contractor shall respond to calls for emergency assistance with repairs or supply within twenty-four (24) hours.

Contractor will be responsible for monitoring the LOX level and will provide purity of testing results as required by appropriate code.

The contractor shall deliver gas cylinders for the Hospital once every two weeks. The bulk oxygen tank shall be filled on an as needed basis.

The following inventory will be in constant rotation throughout the hospital

1) Oxygen – ME 120

2) Oxygen – MD 10

3) Oxygen – M250 10

4) Oxygen – M125 20

5) Nitrous Oxide – ME 5

6) Nitrous Oxide – M64 10

7) Nitrogen – M300 1

8) Nitrogen – M200 5

9) Carbon Dioxide – ME 10

4.0 CONTRACT REQUIREMENTS/ AND PERSONNEL QUALIFICATIONS

Gases delivered to the hospital must be medical grade.

5.0 TYPE OF ORDER

This is a firm fixed price contract.

6.0 PERIOD OF PERFORMANCE

The period of performance will be for one (1) year from date of award for the base period, with four (4) one (1) year option periods. When the base year concludes the option to extend the terms of the contract may be exercised, dependent upon the need of the Pine Ridge IHS. If this service is still required, an authorized government Contracting Officer shall request to exercise the next option year. A preliminary written notice shall be delivered to the Contractor within at least sixty (60) days before the base year expires.

7.0 PLACE OF PERFORMANCE

IHS Pine Ridge Service Unit 607

Pine Ridge IHS Hospital 607 Indian Health Road Pine Ridge, SD 57770

8.0 REPORT(S)/DELIVERABLES AND DELIVERY SCHEDULE

Contractor performance will be based on adherence to the tank/inventory levels required as stated above. Failure to maintain these two performance standards may result in cancelation of this contract. Provide annual cylinder inventory count at the end of each year.

Normal workdays are Monday through Friday except US Federal Holidays. Core hours of work are from 0800 to 1630 daily. All employees are expected to be available during core hours.

If there should be any change in normal working hours, this will be coordinated with the

COR.

GOVERNMENT HOLIDAYS:

New Year's Day Martin Luther King, Jr.'s Birthday President's Day Memorial Day Juneteenth Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

*Any other day specifically declared by the President of the United States to be a national holiday (see Federal Holidays (opm.gov)*).

9.0 FACILITY CONTACT

Chance Knutson, Facility Manager 605-867-3042 or Chance.knutson@ihs.gov

10.0 PAYMENT

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IHS Pine Ridge Service Unit 607

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St.

Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov. If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

11.0 CONTRACT OFFICER RESPONSIBILITIES

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the CO on all matters pertaining to contract administration. Only the CO is authorized to make commitments or issue any modification to include (but not limited to) terms affecting price, quantity or quality performance of this contract.

1. Authority

1.1. No person other than the Contracting Officer has authority to bind the Government with respect to this contract.

1.2. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

1.3. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

1.3.1. An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

1.3.2. A purported modification or change order issued by anyone other than the Contracting Officer;

1.3.3. A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

1.3.4. An order, direction, consent, or permission from anyone other than the Contracting Officer to: Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or expend hours in excess of a specified level of effort.