SOW BPA Laboratory Testing (24April24).pdf

Ver. May 2018

STATEMENT OF WORK (SOW)

FOR

Laboratory Testing and Reporting Services

1.0 General

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Laboratory Testing and Reporting Services, as defined in this SOW. The specifics of this requirement are located in Section 4.0 of this SOW.

1.2 Background: Pre-Priced Decentralized Blanket Purchase Agreement for the 439 Civil Engineering Environmental Department to provide Analytical Laboratory Testing, Process, and Reporting Service for Laboratory Analysis when requested by the Contracting Officer or his/her representative for the period of 23 July 2024 through 22 July 2029.

1.3 Period of Performance (PoP): The Period of Performance shall be five (5) years, July 23, 2024 – July 22,2029.

1.4 General Information:

1.4.1 Quality Control (QC): N/A

1.4.2 Quality Assurance (QA): N/A

1.4.3 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall not perform services on these days:

• New Year’s Day: January 1st

• Martin Luther King, Jr.’s Birthday: 3rd Monday of January

• President’s Day: 3rd Monday of February

• Memorial Day: Last Monday in May

• Juneteenth: June 19th

• Independence Day: July 4th

• Labor Day: 1st Monday of September

• Columbus Day: 2nd Monday of October

• Veteran’s Day: November 11th

• Thanksgiving Day: 4th Thursday of November

• Christmas Day: December 25th

1.4.4 Place and Performance of Services: The contractor shall provide pickup/drop-off and delivery of reports services (can be electronic e.i. e-mail) between the hours of

0700L-1700L (7:00 AM – 5:00 PM) on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at building 1301, Patriot Ave.

Westover ARB, Chicopee, MA. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4 Place and Performance of Services: The contractor shall provide services between the normal hours of operations, Monday through Friday, for selected vendor, except on recognized US holidays. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.4.1 Gate Closures: Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.4.2 Installation Regulations: The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.5 Security Requirements: The contractor shall comply with AFFARS 5352.242-9000 and all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements.

1.4.5.1 Common Access Card (CAC): N/A

1.4.5.1.1 CAC Requirements: N/A

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: N/A

1.4.7 Special Qualifications: The analytical laboratory must hold accreditations including DOD ELAP, NELAP, and Massachusetts laboratory accordance with (IAW) 310 CMR

42.00. Experience required in following DOD QSM 5.4 QA/QC and reporting requirements.

1.4.8 Post Award Conference/Periodic Progress Meetings: N/A

1.4.9 Contract Manager (CM): N/A

1.4.10 Identification of Contractor Employees: N/A

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.12 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

2.0 Definitions and Acronyms

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the CO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the SOW.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.8 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.11 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AFRC Air Force Reserve Command BI Background Investigation CM Contract Manager CO Contracting Officer COC Chain of Custody COR Contracting Officer Representative CWA Clean Water Act DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement EDD Electronic Data Deliverable MADEP Massachusetts Department of Environmental Protection DoD Department of Defense ELAP Environmental Laboratory Accreditation Program FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services NELAP National Environmental Laboratory Accreditation Program MDLs Minimum Detectable Limits MRLs Minimum Reporting Levels OCI Organizational Conflict of Interest PIPO Phase In/Phase Out PLM Polarized Light Microscopy POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QAP Quality Assurance Plan QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QSM Consolidated Quality Systems Manual RCRA Recourse Conservation Recovery Act SDWA Safe Water Drinking Water Act TAT Turnaround Time TE Technical Exhibit TEM Transmission Electron Microscopy

3.0 Government Furnished Property

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.2 Property: N/A

3.3 Materials: N/A

3.4 Equipment: N/A

3.5 Services: N/A

3.6 Utilities: N/A

3.7 General: N/A

4.0 Requirements

4.1 Services shall include laboratory analytical tests and preparation of test reports on samples for all parameters listed in the most recent version of Index to EPA Test Methods at a minimum including:

• Analysis of SDWA-regulated and unregulated parameters as they apply to drinking water compliance testing for Westover ARB, routine water quality and process control testing.

• Analysis of CWA-regulated and unregulated parameters as they apply to NPDES testing for Westover ARB.

• Analysis of solid waste (RCRA) regulated parameters testing performed by the contract laboratory.

• Analysis of solid waste PCB regulated parameters testing performed by the contract laboratory.

• Analysis of solid waste for Asbestos regulated parameters testing performed by the contract laboratory.

• Analysis of Polyfluorinated Alkyl Substances (PFAS) EPA method 1633

• Provide all materials, supplies, and appurtenances needed to collect samples to the contracted laboratory.

• Technical personnel to answer and provide assistance regarding EPA drinking water regulatory requirements as they pertain to laboratory testing.

• Provide sample pick up courier service.

• The contractor will provide short holdings time for any methods with 72 hour or less hold time.

• The contract laboratory standard turnaround (TAT) for standard matrices and methods is 15 business-days.

• The contract laboratory will provide the government an on-line data management tool and interactive portal. The online portal may include but not limited to:

sample results, data reports, EDDs, and invoices.

• Data Deliverables Standard Analysis Reports include a QC Summary, Lab Sample Analysis Record, and copy of the original COC.

5.0 Applicable Publications and Forms

5.1 Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation

Supplement https://www.acquisition.gov/dfars

Air Force Federal Acquisition Regulation Supplement https://www.acquisition.gov/affars

Hazardous Waste Test Methods SW 846 As amended

M https://www.epa.gov/hw-sw846

Clean Water Act Analytical Methods As amended

M Clean Water Act Analytical Methods | US EPA

Test Method - Method for The Determination Of Asbestos In Bulk

Building Materials

2021 M

Department Of Defense Quality Systems Manual for Environmental

Laboratories

As amended

M https://www.lrl.usace.army.mil/portals/64/docs/ engineering/env/qsm.pdf

Clean Water Act Analytical Methods As amended

M https://www.epa.gov/cwa-methods

Methods Approved to Analyze Drinking Water Samples

As amended

M https://www.epa.gov/dwanalyticalmethods

5.2 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website Standard Chain of Custody As amended https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars https://www.epa.gov/hw-sw846 https://www.epa.gov/cwa-methods https://www.lrl.usace.army.mil/portals/64/docs/engineering/env/qsm.pdf https://www.lrl.usace.army.mil/portals/64/docs/engineering/env/qsm.pdf https://www.epa.gov/cwa-methods https://www.epa.gov/dwanalyticalmethods

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

4.1 Contract Laboratory Certification Requirements. All laboratory analyses on SDWA, CWA, and RCRA solid waste compliance samples shall be performed by the Contractor using the most currently approved version of the approved published method available.

Laboratories performing tests on SDWA, CWA, RCRA, & Asbestos solid waste samples under this contract shall be, and continuously be certified and/or approved for performing the most currently approved version of the published drinking water methods by the National Environmental Laboratory Accreditation Program (NELAP), the Commonwealth of Massachusetts drinking water, CWA and RCRA solid waste programs.

The laboratory shall continuously maintain certification and approval throughout the entire duration of the contract. The laboratory is required to have demonstrated experience with all currently certified/approved method parameters in this PWS. It is understood by all parties that Westover ARB has the option and right to terminate the contract because of any loss of certification.

Copies of updated laboratory certification and approval documents shall be submitted to the Government Project Officer on an annual basis during the performance of the contract period.

The laboratory is required to ensure all equipment, instrumentation, and personnel qualifications meets or exceeds NELAP, VELAP, EPA, and MADEP standards necessary to perform the services under this contract.

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels

(AQL)

Surveillance Method / By Whom

4.0 Provide sampling

containers

The Contractor shall provide ship sample collection containers to arrive at the Base within 48 hours of the request. If issues are encountered outside of the

Government’s control requiring resampling, the Contractor shall ship a replacement sampling kit at no additional cost.

The Contractor provides all required sampling supplies with the specified time frame

100 percent inspection performed by site POCs

4.0 The Contractor shall analyze all

samples according to the associated method, EPA

SDWA, EPA

CWA, EPA RCRA,

and NELAP procedural and quality control requirements.

The Contractor follows all regulatory, certification, and method requirements.

Notifies WARB of all issues requiring resampling within one (1) business day.

Report received within 10 days of sample pick up.

100 percent inspection performed by site POCs

4.0 The Contractor

shall continuously be certified and/or approved for performing

The Contractor maintains all required certifications and approvals. Copies of updated certification and approval documents shall be submitted to the

Government Point of Contact (POC) on an annual basis during the performance of each contract period.

The Contractor shall maintain the required certifications and approvals during the entire performance of the contract or samples shall be subcontracted to a certified/approved laboratory..

100 percent inspection performed by site POCs

4.0 The Contractor shall provide a

written and electronic report

(including all method-required sample and batch-specific quality control results obtained during the processing and analysis of submitted samples).

The Contractor provides a written report (including all required elements listed in the PWS) within 21 calendar days from sample receipt.

The report shall contain all of the required elements listed in the PWS and shall be received within 21 calendar days from sample receipt.

100 percent inspection performed by site POCs

TECHNICAL EXHIBIT 2

Deliverables Schedule

(Deliverables must be identified in the PWS and then summarized here. See examples below)

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

4.0 The Contractor shall

provide a written and electronic report (including all method-required sample and batch-specific quality control results obtained during the processing and analysis of submitted samples).

The Contractor provides a written report (including all required elements listed in the PWS) within 21 calendar days from sample receipt.

1 Electronic Transmission

Delivered to personnel identified in persons able to make call against

BPA.