SOW- BPA for OD Structures - Updated 18May 0838 1.docx

New Orleans District – Operations Division Southern Louisiana Blanket Purchase Agreement (BPA) for Lock and Control Structure Maintenance Services: Plumbing, Electrical, HVAC, PLC, Machinist, Welder, Mechanic (Generator, Pump, Hydraulic, Marine, Mobile-wheel) Telecommunications, Arborary

BID SCHEDULE – Ordering Period 1

CLIN

CLIN Description

Sub-total

Total

BID SCHEDULE – Ordering Period 2

CLIN

CLIN Description

Sub-total

Total

Variable Quantities: The quantities for labor CLINs are estimates. The actual quantities will vary based on the needs of the Government.

Total Price: Total prices will be calculated based on the unit prices and actual quantities used.

General Information Location and Description:

*Requires boat transportation

BPA

Blanket Purchase Agreement

1. Background:

This Statement of Work outlines the requirements for Plumbing, Electrical, HVAC, PLC, Machinist, Welder, Mechanic (Generator, Pump, Hydraulic, Marine, Mobile-wheel) Telecommunication repair and replacement services and Arborist Services to be provided under a Blanket Purchase Agreement (BPA). The objective is to ensure the safe, reliable, and efficient operation of Flood Risk Management and Navigation Structures across the New Orleans District.

2. Period of Performance:

Period of performance. The period of performance of this Blanket Purchase Agreement (BPA) is from 1 JULY 2026 to 30 JUN 2028, or the total aggregate BPA Call amount reaches $363,981.40 USD, unless previously withdrawn by the Contracting Officer.

3. BPA Ceiling: $363,981.40

4. Extent of Obligation: The Government is obligated only to the extent of authorized purchases made under the BPA. This agreement may be terminated upon 30 days written notice by either party.

5. Purchase Limitation: Government Orders shall be made on an as needed basis with a minimum order consisting of $100.00 and a maximum order consisting of $100,000.00.

6. Authorized Purchases and Purchasers: Individuals authorized to purchase under the BPA. The following individuals are authorized to place orders up to $25,000.00:

6.1. Stephen Dalferes

Email: Stephen.L.Dalferes@usace.army.mil Phone: (504) 862-1815

6.2. Dinh Doan

Email: Dinh.C.Doan@usace.army.mil Phone: (504) 862-1360

6.3. Thanh Tran

Email: Thanh.D.Tran@usace.army.mil Phone: (504) 862-1098

6.4. Warren Gardner

Email: Warren.C.Gardner@usace.army.mil Phone: (504) 862-1270

7. Delivery Tickets: All performance under the agreement shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information:

a. Name of supplier.

b. BPA number.

c. Date of purchase.

d. Purchase number (Call).

e. Itemized list of supplies/services furnished.

f. Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

g. Period of Performance or Date of delivery.

h. Additional delivery ticket (Field/Shop Daily Report Sheet) requirements specific to each call are located within the Performance Work Statement (See Section 6.1)

8. Invoicing:

a. Company and subcontractor names and addresses

b. Invoice date and number

c. BPA number, the BPA call number, and the CLIN numbers

d. Description, quantity, unit of measure, unit price and extended price of the items delivered (including all labor hours).

e. Terms of any discount for prompt payment offered

f. Name, title, and phone number of person to notify in the event of a defective invoice.

g. Electronic funds transfer (EFT) banking information (If you request payment via EFT and the paying CPTS can accommodate EFT payments)

h. Additional invoice requirements specific to each call are located within the Performance Work Statement (See Section 6.2)

9. Price: The price will be the offerors best possible price the day the order is placed. Markup and labor rates have been previously negotiated. (See Schedule).

9.1. The Government reserves the right to:

9.1.1. Negotiate Pricing: Negotiate pricing of materials & labor hours with the Contractor to ensure fair and reasonable costs.

9.1.2. Approve Materials: Approve all materials before installation. The Contractor shall not proceed with installation until materials are approved.

9.1.3. Material Substitution: Request substitution of materials with functionally equivalent alternatives, provided they meet or exceed the required specifications and are approved by the Government.

10. Payments: BPA calls will be paid via USACE finance division: Rapid Vendor Payment website: https://www.mvn.usace.army.mil/Business-With-Us/Contracting/Rapid-Vendor-Payment/

Contractors can submit invoices to: CEFC-Payments@usace.army.mil

PWS

Performance Work Statement

1. SCOPE OF WORK: The Contractor shall provide all labor, materials, and equipment necessary to perform repair and replacement services on existing systems or equipment to restore them to their original operating condition. The following services were developed for general use requirements at the structures, this includes, but is not limited to:

· Plumbing: Water and waste systems installation, maintenance, and repair – encompassing pipes, fixtures, water heaters, septic systems, and backflow prevention.

· HVAC: Heating, ventilation, and air conditioning systems installation, maintenance, and repair – encompassing cooling/heating components, ductwork, and air quality solutions.

· Electrical: Electrical systems installation, maintenance, and repair – encompassing wiring, panels, fixtures, and power distribution.

· PLC (Programmable Logic Control): Industrial control systems programming, troubleshooting, repair, and installation.

· Machinist/Welder: Metal fabrication, repair, and modification – encompassing welding, machining, and fitting techniques.

· Generator Mechanic: Power generation systems maintenance, repair, and overhaul – encompassing engines, electrical components, and control systems.

· Pump Mechanic: Pump systems inspection, repair, and maintenance – encompassing various pump types, motors, and associated pipelines.

· Hydraulic Mechanic: Hydraulic system diagnosis, repair, and maintenance – encompassing pumps, valves, cylinders, hoses, and power units.

· Marine Mechanic: Marine engine and vessel systems maintenance, repair, and overhaul – encompassing engines, electrical systems, hulls, and safety equipment.

· Mobile-Wheel Mechanic: Heavy equipment and vehicle maintenance and repair – encompassing engines, transmissions, hydraulics, tires, brakes, and general mechanical systems.

· Telecommunications: Low-voltage communications infrastructure installation, maintenance, and repair; encompassing single-mode/multimode fiber (fusion splicing, terminations, OTDR/OLTS certification), copper cabling (Cat6/6A), conduit/duct banks/handholes, racks/patch panels/cable management, and inside/outside-plant troubleshooting.

· Arboriculturist: Tree care, management, and preservation services – encompassing tree health assessments, risk evaluations, pruning/trimming, hazardous tree removal, pest/disease diagnosis and treatment, planting and transplanting, cabling/bracing, stump grinding, emergency storm response, tree inventory and mapping, construction impact assessments, soil management, ISA-certified consulting, and compliance with local tree ordinances.

Exclusions: This SOW does not include or allow the following work (unless otherwise described):

· Preventative Maintenance

· Installation of new systems or equipment that are not as a direct result of failure

· Design services

· Work requiring extensive trenching or excavation; including excavation that requires shoring

· Hazardous material abatement (e.g., work requiring specialized handling)

· Reverse engineering of proprietary PLC code without explicit authorization

2. REQUIREMENTS:

2.1. Personnel: All repairs shall be performed by competent trained personnel who possess at least three years of experience in the field of trade, and at least one of the personnel must have experience with the brand and series of products. The procedures for diagnosis, disassembly, cleaning, inspection, repair and assembly detailed in the original equipment manufacturers’ (OEM) latest published service manuals and bulletins shall be used. The Contractor may request literature from New Orleans District personnel. This includes, but is not limited to OEM literature, O&M manual, plans and specs.

2.2. Tools and Equipment: The Contractor shall possess all tools, service equipment and special service tools that are required by the OEM to accomplish any repairs or replacements listed in the PWS.

2.3. Transportation: The Contractor shall provide service vehicles that are capable of transporting mechanics and technicians, tools, service equipment, complete engines and transmissions, parts, and subassemblies to and from the field. If necessary, the Contractor shall also possess methods to transport Government property requiring repair or analysis that otherwise cannot be performed on-site.

2.4. Facility: When required, the Contractor shall employ an enclosed shop facility where repairs can be performed, and parts are stored. The facility shall be maintained in a clean condition free of dirt and grit contamination. The facility shall have the equipment necessary to perform the complete offsite work.

2.5. Parts

2.5.1. New Parts: All new parts shall be genuine parts from the OEM that are new and unused. If new parts are unavailable, a substitute may be proposed with either aftermarket or an exchange. Contractor shall submit cutsheets, drawings, and O&M literature for approval.

2.5.2. Aftermarket Parts: Aftermarket parts are those parts that are not available from the OEM (i.e. – hose, clamps, fittings, wire, terminals, connectors, oil, coolant, cooling system treatment, etc.). These materials shall meet or exceed the service requirements of the original manufacturer specifications.

2.5.3. Replacement Parts: Replacement parts shall meet or exceed the “minimum” and not exceed the “maximum” specifications contained in the latest service manuals and bulletins published by the OEM. Only genuine OEM new parts shall be used to replace worn parts; parts produced by aftermarket sources are prohibited unless specifically approved by the Government. The disassembly, cleaning, inspection, repair, and assembly procedures described in the latest published service manuals and bulletins by the OEM shall be used. Removing property from a Government facility, taking it to the Contractor’s facility, rebuilding it and taking it back to the field location for installation is prohibited unless specifically approved by the Government. When the Government approves the Contractor’s methods to use a replacement part, the mechanic will bring the replacement part with him to the field location or have the part delivered to him so that it can be installed upon removal of the defective part, unless it is explicitly agreed upon prior to the work taking place.

3. CONDUCT OF WORK:

3.1. Emergency Work: Emergency consists of work necessary to resolve issues that directly impact the structure’s ability to perform its core function. These calls shall be taken seriously as the outcome of work has direct impacts on the USACE mission. These calls can take place at any time and the schedule below begins when the call is placed.

a. Response Time (Emergency Calls): Emergency calls must receive a response within 8 hours even if work is unable to be performed. If work cannot be performed, the Contractor shall provided written documentation showing that no less than 2 subcontractors were unavailable or unwilling to perform the work. Circumstances with proof provided will not influence the monitoring of the Contractor’s performance.

b. Inspection: The inspection of the emergency work will take place no later than 24 hours after the call has been made. Depending on the severity of the work, leniency on schedule may not be allowed.

c. Quote returned: Emergency quotes will be returned to the Government no later than 8 hours after the completion of inspection. If the quote cannot be complete within the noted timeframe, an acceptable schedule must be approved before the time of inspection. The quote shall supply references to prior written AHAs that are associated with the work, or supply additional AHAs that will require approval prior to work commencement.

d. Repair Completion Time: Repairs must be completed within 72 hours of work approval. If work cannot be complete within the noted timeframe, an acceptable schedule must be approved by the COR before the time of repair.

3.2. Normal Work: All work not considered “Emergency Work” shall be considered normal, and follow the requirements set below.

a. Response Time: Normal calls must receive a response within 24 hours.

b. Inspection: The inspection must be performed within 5 calendar days of the Contractor’s call response.

c. Quote returned: Quotes will be returned to the Government no later than 2 Government working days after the completion of inspection. The quote shall supply references to prior written AHAs that are associated with the work, or supply additional AHAs that will require approval prior to work commencement.

d. Repair Completion Time: Repairs must be completed within 7 Government working days of diagnosis, unless otherwise requested by the Contractor and further accepted by the Government.

3.3. Field Repair: Upon issuance of a call, the Contractor shall dispatch a mechanic or technician to the field location with the required parts, tools, and service equipment necessary to accomplish the repair. The mechanic shall leave the shop for the field location within the time mutually agreed to by the Contractor and COR. The route traveled by the mechanic to and from the field location shall be the most direct. Work will normally be accomplished between 7:00 a.m. and 4:00 p.m., Monday through Friday excluding Federal holidays. Services may be required after normal hours on weekdays, weekends, and Federal holidays. An additional mechanic or technician may be dispatched to assist on a call only when approved in advance by the Government.

3.4. Shop Repair: Any repair of components that cannot be performed in the field will be done in the shop.

3.5. Inspection: The COR or his/her representative shall witness the inspection of all parts and subassemblies in the field and in the shop. The COR or his/her representative shall witness the inspection of all replacement parts subject to a core charge.

3.6. Workday: The Contractor shall acquire the parts required and complete each call within seven (7) Government working days, unless the call is considered an emergency. Additional time may be allowed for circumstances beyond the control of the Contractor. A Government workday is any day of the year excluding Federal holidays, Saturdays, Sundays, and special closures designated by the President or the District Engineer. Emergency work includes all calendar days including the excluded days above.

4. WARRANTY: All repairs shall be covered by a warranty of at least 120 calendar days. The warranty period shall begin on the date of the last labor posted to the repair and/or acceptance of the completed repairs/work. The warranty shall cover all parts, labor and transportation costs to the original field site associated with correcting defects in material and workmanship. If an issue arises within the warranty period then it will be deemed an emergency work effort and addressed as under paragraph 3.1.

5. MEASUREMENT AND PAYMENT:

5.1. Field Repair: Labor for field repair will be paid for at the agreed upon rate for the actual time the personnel are in transit between the Contractor’s shop and the field location and at the field location to diagnose and complete the repair. Lunch and dinner breaks are not payable.

5.2. Shop Repair: Labor for shop repair will be paid for at the agreed upon rate for the actual time spent by the personnel to diagnose and repair parts and subassemblies that cannot be performed in the field. Shop labor will not be measured and paid for the parts being replaced. Lunch and dinner breaks are not payable.

5.3. Overtime: Labor for field and shop repair will be paid for at the agreed upon rate for the actual time personnel work in accordance with paragraphs 5.1 and 5.2 more than 8 regular hours in a workday (Monday – Friday), all day on weekends (Sat – Sun), and all day on any approved holiday. All overtime labor must be approved by the Government prior to the work. Overtime will generally be required on all emergency call orders.

5.4. Supplies/Services: Supplies and/or services pertaining to each call will be agreed upon by the government and contractor as requirements arise. A Price Reasonableness Determination will be performed by the ordering officer for each requirement below $25k. Payment will be based on the quoted daily, weekly, or monthly rates provided. Daily rates are assumed to be quoted at 12 hours per day unless otherwise specified. Lunch and dinner breaks are not payable. No payment will be made for lost time due to breakdowns or for any causes due to the fault or negligence of the contractor or his/her employees.

5.5. Replacement Parts: New parts will be paid for at the OEM’s most current published list price. New aftermarket parts will be paid for at the Contractor’s cost.

5.6. Rebuilt Parts: The agreed upon price shall include all parts and labor required to completely rebuild the part in accordance with paragraph 2.5.3. The Contractor shall pay all core deposits to and receive all core credits from the distributor when applicable. The Contractor is responsible for all conditional requirements from a distributor regarding credits.

5.7. Transportation: Vehicle transportation will be paid for at the agreed upon rate for the distance traveled by the mechanics between the Contractor’s shop and the field location and return. Transportation for the pick-up and delivery of parts and materials must be approved by the COR in advance. Transportation will not be measured and paid for more than one vehicle when more than one mechanic is requested at a field location. Transportation via boat rental will be paid for at the agreed upon rate.

6. DOCUMENTATION:

6.1. Field/Shop Daily Report Sheet: The personnel shall furnish the COR or his representative a daily report sheet before he leaves the field location every day that is neat and legible containing at least the following:

a. Call number.

b. Personnel name.

c. Date.

d. Field location.

e. Asset being repaired/replaced.

f. Asset location, make, model and serial number.

g. The time the mechanic departed the shop.

h. The time the mechanic arrived at the field location.

i. The time the mechanic departed the field location.

j. A complete description of the conditions found, diagnosis, the repairs made, parts used, and test performed.

k. Signature of the COR or his representative.

6.2. Invoices: Invoices shall be typed and contain at least the following:

a. Invoice number.

b. Contract number.

c. Call number.

d. Warranty date.

e. Date invoice was prepared.

f. Asset being repaired/replaced.

g. Asset location, make, model and serial number.

h. An itemized columnar list of the total field labor (travel time and labor time at the field location separated), shop labor, transportation, and parts prices.

6.3. Invoice Reporting: The following attachments shall be included with the invoice:

a. A copy of all the field and shop daily report sheets.

b. An itemized parts list containing the quantities used, manufacturer’s part number, applicable contract line-item number, complete description, list price, unit price and extended total for each part. Each page of the parts list shall contain the contract and call numbers.

c. An itemized labor list containing the dates, personnel names, hours worked, hours traveled and mileage. Each page of the labor list shall contain the contract and call numbers.

d. A copy of the final invoice from the supplier for all aftermarket parts used containing the invoice date, invoice number, part number, complete part description, quantities, unit price and extended total.

7. VERIFICATION AND ACCEPTANCE OF WORK:

a. On-Site Verification: A designated representative of the Government (e.g., Facilities Supervisor, COR) will be present during critical phases of the work to verify the work is being performed according to the SOW and safety standards.

b. Work Order Sign-Off: Upon completion of each task order, the Contractor shall obtain a signed work order from the designated representative of the Government, acknowledging that the work has been completed satisfactorily. The work order shall include all details listed in Section 5.

c. Post-Repair Testing: The Contractor shall perform post-repair testing (pressure tests for plumbing, temperature/airflow measurements for HVAC, voltage/continuity tests for electrical, etc.) to verify the system is operating safely and within acceptable parameters. Testing parameters shall be approved by the government, and results shall be documented and provided.

d. Warranty Documentation: The Contractor shall provide all applicable warranty documentation for replaced parts and/or work performed during the call.

e. Invoice Verification: Invoices will be reviewed and verified against the signed work order and supporting documentation before payment is authorized.

8. SUSTAINABILITY: Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental EPA Designated (CPG) Protection Agency (EPA) designates products that are or can be made with recovered materials and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Offerors must be able to demonstrate that each offered product meets minimum content levels upon request.

8.1. Bio-based: The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products. Any designated product that is being offered or supplied under this contract shall meet USDA Bio-Preferred’ s minimum bio-based content level. Visit the Bio-Preferred website for the complete list of designated products and the associated minimum bio-based content level requirements.

9. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES: All contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

a. For contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area Commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

b. E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

10. PERFORMANCE STANDARDS: Performance based deliverables are described in table below, along with the associated performance standard and the method of monitoring performance. All work performed shall be monitored by the Government Inspector on a daily basis. The deliverables identified in the table will be inspected and tested (if applicable) and either approved or rejected by the Government. The Contractor shall correct all deficiencies in rejected work at no extra cost to the Government unless it is caused by something other than the Contractor’s fault.

11. SAFETY:

a. Accident Prevention Program Safety Requirements. All work performed under this contract shall be in accordance with the requirements of the U.S. Army Corps of Engineers Safety Manual - EM 385-1-1, and other safety requirements specified herein. All contractors working for the Corps of Engineers must have a designated Site Safety and Health Officer who has completed a 10-hour OSHA safety course. This training, which is free to the public at web site http://www.mvn.usace.army.mil/ss/osha600/s600/, fulfills the mandatory training requirement.

b. Accident Prevention Plan (APP). After award, but no later than the pre-work conference, four copies of the Accident Prevention Plan shall be submitted to the Contracting Officer for review and approval. The plan shall be prepared in the following format (see appendices for forms). In addition to the required forms, a copy of the contractor’s policy statement of accident prevention, and any other guidance statements normally provided new employees is required.

a. Activity Hazard Analysis (AHAs) – The submitted APP shall include initial AHAs that encompass predictable work to be performed by each category. The contractor shall reference each AHA prior to work commencement, or supply additional AHAs for review.

c. Control of Hazardous Energy (Lockout/Tagout). The Army's lockout/tag out program, as specified in the EM-385-1-1,shall be followed in addition to the requirements in the following paragraph.

d. Supplement to Em-385-1-1, Paragraph 12.A.01. Before an individual performs any servicing, maintenance or construction on a system where the unexpected energizing, start up, or release of kinetic or stored energy could occur and cause injury or damage, the system shall be isolated in accordance with the requirements of this section. In the case where the potential to cause injury or damage does not exist until some point after a system is already in the process of being serviced, maintained or constructed, the system shall be isolated in accordance with the requirements of this section prior to the development of the hazardous potential or as soon as the hazard becomes known, if it could not have been anticipated.

e. Disposal of Waste and Daily Debris. The Contractor shall at all times keep the work site free from accumulation of waste material caused by the Contractor's employees and performance of work in connection with this contract. At the completion of the work, unless the task order specifies otherwise, the Contractor shall remove all waste from the work site and leave the immediate vicinity of the work "broom clean". The Government will provide adequate disposal receptacles.

12. INSURANCE: The Contractor shall procure, submit evidence of, and maintain throughout the entire period of performance under this contract, the following minimum level of insurance: Worker's Compensation and Employer's Liability Insurance. The Contractor shall comply with all applicable worker's compensation statutes of the State of Louisiana and shall furnish evidence of the Employer's Liability Insurance in the amount of not less than $500,000. General Liability Insurance. Bodily injury liability insurance in limits of $500,000 per occurrence on the comprehensive form of policy. Automobile Liability Insurance. Minimum limits of $100,000 per person and $300,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. All vehicles to be used in the performance of this contract shall be expressly designated in the insurance policy. A copy of the list of such vehicles shall be submitted to the Contracting Officer. If the Contractor acquires a new vehicle for use on this contract after his insurance policy has been obtained, he shall immediately amend his policy to reflect new vehicle on the policy. The Contractor shall submit all required insurance documentation to the Contracting Officer by no later than seven (7) calendar days after receipt of Notice of Award.

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