SOW Bowling Green LED Lighting Project.pdf (002).pdf

Statement of Work

LED Lighting Sustainment Project

Bowling Green TACC

Project: 39250021

1. SCOPE:

1.1 Scope Overview: The purpose of this project is to repair by replacing existing inoperable parking lot lighting fixtures (inductive type) with new, energy-efficient LED fixtures. The contractor will be responsible for the removal and installation of all fixtures in the parking lots, walkways, flagpole area, and other designated exterior locations around the Armory. The project aims to provide enhanced illumination and reduce maintenance costs through a modern LED lighting system. The existing system is degrading in its ability to provide consistent, adequate, and serviceable facility lighting. The

Ohio Army National Guard (OHARNG) requires reliable lighting to perform mission tasks, training and operations. The maintenance requirements of this lighting system must be aligned with the capabilities of the Army Facility Maintenance Staff in addition to the mutual use agreements with the

City of Bowling Green. This project is necessary to correct the current systems failures by replacing the existing fixtures with LED lighting systems. This upgrade will also substantially reduce the maintenance required and drop electrical consumption and cost as directed by the Dept. of the Army and the OHARNG.

1.2 Scope Summary: The Contractor shall provide a proposal that includes the replacement of twenty-two (22) parking lot lights (photometric assessment must be provided to show foot candles and spread of new lighting), ten (10) walkway lights, four (4) flood lights, and three (3) flagpole lights, for a total of thirty-nine (39) new fixtures. The work will include the removal and disposal of existing fixtures, installation of new fixtures, and any necessary modifications to the existing infrastructure. The Contractor must ensure that the new lighting meets all relevant industry standards and provides adequate illumination for the Armory’s needs. The Basis of Design (BOD) spreadsheet details the existing system components and the appropriate replacement fixtures, devices and materials for the areas involved in this project. It is the contractor’s responsibility to review and confirm fixture counts and types. The contractor will provide a quote using the information provided in the BOD, government furnished drawings, pictures and this RFP.

The contractor shall provide project deliverables based upon current facility priorities and objectives as detailed in this SOW and the BOD. As a requirement of this SOW, the project shall comply with ADJ-OHARNG requirements, Illumination Engineering Society (IES) Standards, all

NEC codes, and applicable Federal and State Laws.

2. OHARNG PROJECT GUIDANCE & REGULATIONS

2.1. Guidance and Regulations:

2.1.1. ADJ-OHARNG LED Lighting Guidance for Interior and Exterior.

2.1.2. Illuminating Engineering Society Standards

2.1.1.1 Foot Candle recommendations by space or facility type (specific-Parking Lots, Walkways, Gated Lots).

2.1.3. ASHRAE 90-1

2.1.3.1. Section 9 Lighting

2.1.4. NFPA 70 National Electric Code

3. GENERAL DETAILS AND ACTIONS:

The OHARNG has identified several key details and actions through lessons learned which need to be communicated and clarified to the contractor.

3.1. BID CLARIFICATION

3.1.1. This project bid will detail the install of 22 each parking lot LED area lights, 10 each LED walkway lights, 4 each LED flood lights and 3each LED flagpole lights. See Request for

Proposals document for complete details regarding what a proposal should include.

3.2. INITIAL KICK-OFF MEETING

This meeting can be scheduled and accomplished remotely utilizing MS Teams or it can be performed in person. The expectation is to have the contractor initiate this meeting within five working days of the contract award.

3.2.1. The Ohio Army National Guard (OHARNG) has implemented the MS Teams mechanism for its military and civilian employees to meet in a way that allows for sharing of charts, drawings, briefing materials essential to communicating project materials.

3.2.2. Contractor is responsible for scheduling and carrying out the kick-off meeting to accomplish at a minimum the following:

3.2.2.1. Identify key members of the contractor team.

3.2.2.2. Meet with the OHARNG Project team, stakeholders and points of contact.

3.2.2.3. Discuss project coordination expectations and facility security measures.

3.2.2.4. Identify key dates and time frames.

3.2.2.5. Discuss Project Deliverables, potential supply chain impacts and projected phasing of work.

3.2.2.6. Question and Answers.

3.3. OHARNG DATA SHARING -Contractor Shall sign a Non-Disclosure Agreement to receive

Controlled Unclassified Information (CUI).

3.3.1. The OHARNG will identify any unique site conditions.

3.3.2. The OHARNG will provide Electrical and Lighting drawings to assist the contractor in performing all project tasks for each facility.

3.3.3. Basis of Design documents are intended to provide clarification for bid proposal development.

3.4. SITE VISITS

3.4.1. General Rules, Access, Procedures and Processes will be provided to the contractor once the contract is awarded.

3.4.2. All necessary City of Bowling Green, military and civilian POC’S will be provided.

3.4.3. Facility work schedules will be provided to the contractor upon contract award.

3.4.4. All Army Facilities (Armories, Readiness Centers, FMS, etc.) must be notified by the contractor prior to showing up to for a site visit.

3.4.4.1. Adherence to site specific processes is mandatory.

4. DESCRIPTION OF BOWLING GREEN ARMORY PARKING LOT LIGHTING ACTIONS:

Thirty-nine outdoor fixtures, one for one replacement.

4.1. Bowling Green work is focused on the repair (sustainment) of exterior lighting and all requirements necessary for providing a fully functional system. The Bowling Green parking lot, walkways, vehicle lot and flagpoles include 39 exterior fixtures requiring a one for one replacement. A Photometric analysis of the three pole lit areas is required. All project product and material specifications must be approved by the PM for DIMR, OHARNG prior to ordering. The following work will be accomplished:

4.2. Perform photometric analysis for parking lot, walkways and vehicle lot.

4.3. Submit all fixture and device specifications for final approval.

4.4. Contractor shall provide Work Plan that identifies demolition steps and actions, key phases of fixture installation, fixture and control programming, milestones, deliveries and pick-ups to include solid waste disposal (metal, fluorescent bulbs, cardboard. Etc.)

4.5. Mobilization schedule will be provided at the Kickoff Meeting.

4.6. Work Schedule-Daily reports must be provided to Project Manager with floor plan highlighting work completed and weekly projections of work. OHARNG will provide the initial floor plans, but Contractor will provide status updates and projections as project progresses.

4.7. Contractor must coordinate all demolition and power outages with facility personnel and assigned POCs.

4.8. Contractor will install and program LED lighting system components. It is expected that the Fixture Vendor provides oversight, guidance and actions that provide a fully functional and correctly programmed system. The OHARNG will not program, set up, finalize or correct the initial lighting system control application.

4.9. Contractor shall perform operations and verification testing of LED lighting systems functionality for DIMR project manager and stakeholders. All corrective actions are the responsibility of the Contractor and Fixture Vendor.

4.10. Contractor shall work with the project manager to identify punch list items which require correction or completion.

4.11. Contractor will participate in a final walk through with the project manager and key facility stakeholders.

5. CONTRACTOR PROJECT WORK PLAN REQUIREMENTS:

Contractor shall develop a simple Work Plan that provides the following provisions

5.1. Identification of all employees and sub-contractors that will be working at Bowling

Green Armory.

5.2. Acknowledges OHARNG POC’s and that communication with these individuals regarding work schedule, deliveries, power outages, RFI’s and all other project actions is mandatory.

5.3. A Basic Project Schedule detailing demolition, installation, projected deliveries/pickups and meetings.

5.4. Material and product deliveries and pickups must be communicated and managed by the contractor. These actions are not the responsibility of the OHARNG.

5.5. Acknowledges designated work areas and OHARNG provided staging area(s) for storing equipment and supplies pertinent to contract actions.

5.6. Mobilization. Contractor will mobilize construction forces necessary to perform the identified activities after approval of the Work Plan, and materials are scheduled for delivery.

5.7. Demolition at Bowling Green Armory:

5.7.1. Based on Work Plan and the Basis of Design Appendixes, the contractor shall remove fixtures, controls and components in a well-coordinated process.

5.7.2. All power outages and impacts to the facility must be communicated to the facility

POC’s and stakeholders.

5.8. All existing digital control power supplies, switches, dimmers, and components are to be removed. When applicable and feasible the existing lighting circuits from the lighting panels will be repurposed and integrated into the new system.

5.9. Installation at Bowling Green Armory:

5.9.1. The contractor shall install new fixtures, controls, mounts, equipment based on the

Work Plan, Photometric Analysis, BOD strategies and approved submittals.

5.9.2. All power outages and impacts to the facility must be communicated to the facility

POC’s and stakeholders.

5.10. Operation and verification of LED lighting systems functionality.

5.11. Punch list/clean up.

5.12. Project punch list will be created by Project Manager (PM)

5.13. Final walk through and acceptance

5.14. Contractor will participate in a project walk through with the PM, Stakeholders

(POC’s) to identify any issues not corrected from Punch List or that were overlooked.

5.15. Contractor will provide Digital Project Binder with the following:

5.15.1. All key contractors contact information (to include sub-contractors)

5.15.2. Warranty information and steps or process for warranty call.

5.15.3. Specification Sheets detailing exact model for each fixture.

6. ENVIRONMENTAL WASTE DISPOSAL

6.1. Reference OHARNG Environmental Procedures dated 25 Jan 2018.

6.2. The Contractor is required to recycle materials when possible and practicable (i.e. bulbs, fixtures, etc.).

6.3. The Contractor must manage used lamps (incandescent, fluorescent, mercury vapor, neon, high pressure sodium and metal halide) and other applicable wastes as universal waste in accordance with Ohio Administrative Code 3745-273-13(D) and the Ohio Environmental Protection

Agency’s August 2011 Universal Waste Guidelines.

6.3.1. Provide waste disposal data on OHARNG Construction/Demolition Diversion and Waste

Disposal Form.

6.4. Fluorescent light ballasts containing PCBs only in an intact and non-leaking capacitor must be disposed of in accordance with 40 CFR Part 761.60(b)(2)(ii). Fluorescent light ballasts containing PCBs in the potting material must be disposed of in accordance with 40 CFR Part

761.62.

6.4.1. Fluorescent light ballasts that are not marked specifically as “Non-PCB Containing” must be treated as PCB containing ballasts. Disposition of used lamps and ballasts must be noted on the Construction/Demolition Diversion and Waste Disposal Form

6.4.2. Provide waste disposal data on OHARNG Construction/Demolition Diversion and Waste

Disposal Form.

7. PERIOD OF PERFORMANCE:

Period of performance is 45 calendar days from the project notice to proceed by State Contracting, DIMR.

8. PLACES OF PERFORMANCE/ AREAS OF WORK:

All work will take place at the Bowling Green Armory in and around the parking lots. All work at this

Bowling Green-OHARNG facility requires prior coordination with City of Bowling Green, Military organization personnel and/or POC’s. The City of Bowling Green facility POC must be included on all scheduling and coordination.

Failure of the contractor to schedule work may result in delayed access to facilities.

9. GOVERNMENT WORK HOURS:

Bowling Green Armory will be open to the contractor(s) between the hours of 0700 to 1630 Monday through

Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. The contractor will maintain an adequate work force for uninterrupted performance of all tasks defined within this RFP when the Government facility/installation is not closed for the above reasons.

Alternate weekday work schedules will be accepted if presented during bid process, such as four 10-hour days.

Weekends are not normally open to contractor for work unless special arrangements are coordinated with POC’s.

Federal Holidays are not open to the contractor for work.

Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not access facilities on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Juneteenth

Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day: December 25th

10. Appendix A.1: Basis of Design Drawings, Details and Notes

10.1. Facility Drawings & Pictures:

10.1.1. BG Parking Lot Lights Layout

10.1.2. E.1.0 TACC overall elec site plan_2005

10.1.3. E0.1 TACC elec legend and notes_2005

10.1.4. E0.2TACC_lighting schedule and details_2005

10.2. Light Fixture Strategies and Notes (This information is provided in the ADJ-

OHARNG LED Lighting Guidance for Interior and Exterior)

10.2.1. Accepted luminaire fixture and sensor manufacturer: RAB.

10.2.2. All lighting products shall be UL listed and DLC qualified.

10.2.3. Color temperature for all exterior lighting will be 5000K.

10.2.4. Color rendition will be a CRI 70-80+ unless otherwise specified in basis of design.

10.2.5. A Photometric Analysis shall be performed for all parking lot lighting.

10.2.6. Contractor is responsible for verifying correct fixture counts and voltage before ordering materials. Any and all power packs for lighting controls must be correctly captured by the contractor).

10.2.7. Contractor is responsible for verifying the types of controls, correct device counts and voltage before ordering materials.

10.2.8. Contractor is expected to repurpose fixture mounting whenever possible but must provide all necessary mounting brackets, tenons, supports, bracing, etc., as well as any accessories for complete installation when required.

10.3. General Notes

10.3.1. State of Ohio Plan Approval is not required due to the military use exception.

There are no project work inspections required due to this exception.

10.3.2. The expectation is that all new fixtures have a minimum 5-year warranty based on 24/7 burn time

10.3.3. All rental equipment required to perform this project, such as boom or scissor lifts, are the sole responsibility of the contractor to provide or rent.

END OF DOCUMENT