RFP Bidders letter for their letterhead.docx
DOCX document 13 KB Posted
- Solicitation number
- SRC0000024386
- Issued by
- Wayne County, Ohio
About this file
This document is a certification letter from a prime bidder affirming various compliance and contractual requirements for a state and local government contract opportunity. The bidder confirms that it will not perform any work or data activities outside of the United States without authorization, that any non-U.S. citizen personnel have valid employment authorization, and that any small business participants will provide necessary compliance data. The bidder also affirms its status as a separate and independent enterprise from the contracting State of Ohio agencies, retaining sole discretion in carrying out its contractual obligations. The bidder certifies that its personnel are either employees or independent contractors, and if the latter, that the independent contractors acknowledge their separate status. If the bidder qualifies as a Veteran Friendly Business Enterprise, this certification is also included.
The letter outlines key contractual and compliance requirements the bidder must adhere to, including restrictions on work location, employment authorization for personnel, and small business reporting. It also establishes the bidder's independent contractor relationship with the State agencies. The certification requirements indicate this is likely a service-based contract opportunity, though the specific products or services are not detailed in this document.
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Text version
(Insert Company name) affirms they are the prime Offeror.
(Insert Company name) affirms it shall not and shall not allow others to perform work or take data outside the United States without express written authorization from ADJ.
(Insert Company name) affirms that all personnel provided for the Project, who are not United States citizens, will have executed a valid I-9 form and presented valid employment authorization documents.
(Insert Company name) affirms that any small business program participants will provide necessary data to ensure program reporting and compliance.
(Insert Company name) agrees that it is a separate and independent enterprise from the State of Ohio, the Agency, and the Adjutant General’s Office. (Insert Company name) has a full opportunity to find other business and has made an investment in its business. Moreover (Insert Company name) will retain sole and absolute discretion in the judgment of the manner and means of carrying out its obligations and activities under the Contract. This Contract is not to be construed as creating any joint employment relationship between (Insert Company name) or any of the personnel provided by (Insert Company name), and the ADJ.
(Insert Company name) affirms that the individuals supplied under the Contract are either: (1) employees of (Insert Company name) with (Insert Company name) withholding all appropriate taxes, deductions, or contributions required under law; or (2) independent contractors to (Insert Company name).
If the Offeror’s personnel are independent Contractors to the Offeror, the certification must also contain the following sentence:
(Insert Company name) affirms that it has obtained a written acknowledgement from its independent Contractors that they are separate and independent enterprises from the State of Ohio and ADJ for all purposes including the application of the Fair Labor Standards Act, Social Security Act, Federal Unemployment Tax Act, Federal Insurance Contributions Act, the provisions of the Internal Revenue Code, Ohio tax law, worker’s compensation law and unemployment insurance law.
If the Offeror qualifies as a Veteran Friendly Business Enterprise as defined by ORC 9.318 and OAC 123:5-1-01 (KK), the certification must also contain the following sentence:
(Insert Company name) affirms that they are certified as a Veteran Friendly Business Enterprise as defined by Ohio Revised Code 9.318 and Ohio Administrative Code 123:5-1-01(KK).
File details come from the government source that posted it. Updated .