SOW - Boilers Annual Maintenace and Testing.docx

Statement of Work Boilers Annual Maintenance and Testing

I. OBJECTIVE:

A. The task covered by this statement of work is to perform the annual maintenance and testing for all three (3) steam boilers located at San Juan VACHS.

II. PERIOD OF PERFORMANCE:

A. The period of performance for this service contract is one (1) base year from the date of award, plus four (4) additional option periods of one year each.

III. REQUIRED SERVICES:

A. Provide the necessary labor and materials to perform the annual preventive maintenance and testing for all three (3) steam boilers described below:

· Boiler Unit number 1 (Local identifier): Fire tube steam boiler manufactured by Hurst Boiler & Welding co., Inc., Serial number ES997-200-2.

· Boiler Unit number 2 (Local identifier): Fire tube steam boiler manufactured by York-Shipley; Serial number 96-19937-H-11618.

· Boiler Unit number 3 (Local identifier): Fire tube steam boiler manufactured by Hurst Boiler & Welding co., Inc., Serial number ES997-200-1.

The service required must restore steam boiler units back in service as described in the manufacturer’s manual and in compliance with local and federal requirements or as per The American Society of Mechanical Engineers, The National Board of Pressure Vessels, VHA Directive 1810 Boiler and Boiler Plant Operations, The Occupational Safety and Health Administration, and the VHA Boiler plant Safety Devices Testing Manual Fifth Edition.

B. Addition or Deletion, at time of requirement the facility has three operational boilers. If the need for the Government to add or eliminate boilers arise during the life of the contract, such need will be processed via supplemental agreement. Requirement contemplates one annual preventive maintenance and testing per boiler, if additional services are to be required, they will be processed as a supplemental agreement.

IV. GENERAL REQUIREMENTS:

A. All maintenance, repair and modification work shall be in accordance with the manufacturer specifications.

B. Contractor must have at least 5 years of experience in the maintenance and repair service of steam boilers.

C. Contractor must provide a certified oil burner technician for combustion adjustments.

D. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.

E. Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

· NFPA 85, Boiler and Combustion Systems Hazards Code.

· VHA Boiler Plant Safety Device Testing Manual, current edition.

F. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

G. Provide at least two weeks’ notice to the facility point of contact (POC) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the POC or his/her designee is available on site to monitor the work.

V. SPECIAL CONSIDERATIONS

1. VISN 8, VACHS Universal Masking Program is applicable to this contract. Universal Mask program requires every healthcare worker (HCW) to wear a healthcare face mask while in VACHS. Health care worker is defined as any person required to work at a VACHS facility including contractors, must always wear a healthcare face mask while in VACHS. VHA policy and Presidential Order requiring masks in federal buildings regardless of vaccination status, is in effect.

2. Influenza Vaccination Influenza vaccine “Flu Shot” is mandatory for all VHA employees and contractors as per VHA Directive 1192.0. Contractor shall provide a list of employees under contract performance with their vaccination compliance, this requirement is to be submitted annually. Employees and Contractors who are not vaccinated as per authorized exclusions on VHA Directive are to be documented as such and always required to wear healthcare face mask while on VHA premises.

3. VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors:

A. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4)Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

B. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

C. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

VI. SPECIFIC REQUIREMENTS:

A. Provide detailed service report of all work performed in the unit including credentials and recommendations. For safety devices use the VHA Boiler Plant Safety Devices Testing Manual latest edition.

B. The inspections, testing and calibrations shall comply with:

1. The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, latest edition.

2. The written recommendations of the equipment manufacturers.

3. The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code, including applicable appendices.

4. Burner performance requirements in this document. +

C. Check combustion control operation.

D. Check the pressure limit shutdown.

E. Wipe the entire unit, particularly the operating parts.

F. Clean the oil nozzles.

G. Check and replace air compressor belt.

H. Clean compressor air filter.

I. Replace, calibrate and test the steam safety valves on boiler. Calibration and or testing must be performed in-site.

J. Open the unit’s fire side. Using flue brush and vacuum cleaner, brush through the tubes to the front end of the boiler. Replace fire side door, access holes gaskets.

K. Check the rear head refractory and patch any cracks or sprawls with refractory cement. Contractor must notify if refractory material needs replacement.

L. Replace gage glass.

M. Inspect furnace and other internal surfaces, closures and accessories.

N. Adjust burner combustion settings and calibrate oxygen trim.

O. Calibrate all measuring devices, pressure gauges, thermometers, thermocouple, pressure transmitters, and flue gas oxygen sampling.

P. Clean water side of boiler:

1. Drain the boiler through the blowdown valve.

2. Remove all handhole covers and the manhole cover and replace with new gaskets.

3. Wash down the inside (water side) of the boiler with a hose, making sure to get all sludge out of the bottom of boiler.

4. Remove and clean the primary and auxiliary water cut off internal mechanism.

5. Inspect shell and tube surface for signs of corrosion or scale formation. If scale is forming (to any degree) on internal surface notify COR.

6. Using new gaskets, install the handhole covers and manhole covers.

7. Check stop and check valves for proper operation and replace if necessary. Fill the boiler by means of the feed water pump.

Q. Perform the following safety devices testing.

1. Low-water cutoff (slow drain)

2. Auxiliary low water cut-off.

3. High water alarm.

4. Low-water alarm.

5. High steam pressure cut-out (recycle)

6. High steam pressure cut-out (non-recycle)

7. Steam safety valves lift test.

8. Steam safety valves (accumulation test).

9. Flame scanner.

10. Check gas vent valves for leaks.

11. High-gas fuel pressure cut-off.

12. Low-gas fuel pressure cut-off.

13. Oil fuel safety shut off valves.

14. Low atomizing pressure fuel switch.

15. High fuel oil pressure cut-off.

16. Fuel oil safety shut off valves proof of closure.

17. Leak test fuel oil safety shut off valves.

18. Check operation of Liquid Petroleum Gas Pilot.

19. Low-Pilot gas pressure cut-out.

20. Forced draft fan motor interlock.

21. Forced draft fan damper wide open for purge.

22. Purge air flow interlock.

23. Timing for pre-purge.

24. Timing for post purge.

25. Igniter timing.

26. Low fire position interlock.

27. Combustion air interlock

28. Main flame out; i.e., time to close valves

29. Minimum igniter flame test.

30. Scanner not sensing ignition spark.

31. Low-Oxygen alarm and or cut out.

R. Immediately inform Facility POC of any recommended repairs or modifications.

VII. ITEMS AND DATA TO BE FURNISHED BY THE GOVERNMENT:

A. The VACHS Manager or his designee will coordinate site access and site layout to include any equipment storage requirements. All required utilities clearances shall be obtained by VACHS personnel or designee.

VIII. POINT OF CONTACT:

A. For additional information the contractor shall contact Mr. Erick Alvelo, Mechanical Shop Supervisor at: 787-641-7582 x-30170 or at erick.alvelo-miranda@va.gov and/or Eng. Orlando Bonilla-Méndez, O&M Engineer at: 787-641-7582 x-110233 or at orlando.bonillamendez@va.gov.